Secretary Resume Examples

In 2018, there were more than 3.7 million secretaries in the United States. From law offices to high schools, from construction companies to hospitals, they’re an indispensable part of the American workforce. When you’re a secretary, you don’t just work for an organization; often, you’re the backbone of that organization. To get a role in this competitive field, you need a great resume. LiveCareer’s secretary resume examples will show you how to write a resume that will help you get the interview and land the job.


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What Is a Secretary?

Secretaries keep organizations running smoothly and efficiently by performing a wide range of administrative and clerical tasks. These responsibilities vary by industry. Many secretaries use computers to prepare documents, spreadsheets, invoices and presentations. Others perform database management, conduct research or process payments. Still others answer phones and schedule appointments. A diverse array of industries, from hospitals and schools to government offices and large corporations, employ secretaries. Across the board, however, attention to detail is key: The most sought-after secretarial skills are reading comprehension, active listening and time management.

What Makes This a Great
Secretary Resume Example?

Live Career’s secretary resume examples are a rich resource for advancing your career goals. Whether you’re just starting out, looking for a change of organization or ready to jump into a new career, our example can show you how to write a strong resume. Here’s what you’ll learn:

  • Job-specific keywords and phrases: Our resume examples show you how to word the different sections of your resume by showing you examples of content for your job title. For more help, our Resume Builder offers pre-written text suggestions crafted by certified resume writers to ensure that your resume contains the most sought-after keywords. Use our pre-written text as is or tailor it to the job and your experiences.
  • Which resume format is right for you: Our resume examples help you pinpoint which resume format will best flaunt your skills, job history or combination of the two. In this example, the job seeker chooses a combination format that highlights both her work experience as a secretary and the skills she has cultivated. Entry-level or more job seekers applying for executive positions might consider a different resume format.
  • Appropriate resume templates for the role: For each resume you create, choose a resume template for the industry in which you’re interested. Professionalism is key for secretaries; after all, they’re often the first point of contact a client or customer has with a company. This resume example utilizes a template that’s clean, polished and modern. However, if you are applying for a role in a creative field, like interior design, you could consider using a more colorful design. Our resume builder makes it easy to change the template on your resume for each job.

3 Secretary Professional Summaries Examples

The professional summary is where your resume makes its first impression. It gives hiring managers a brief but engaging look at who you are and what you’ve done thus far in your career. It also highlights your skills and your most impressive professional achievements. The secretary resume example above offers an example of an effective summary. Here are three additional examples:

  1. Flexible secretary with over 15 years experience and excellent leadership skills. Adept at creating detailed presentations, memos and reports. Comfortable in a fast-paced work environment and at ease communicating expectations to a diverse client base and in-house staff.
  2. Industrious self-starter with a communications degree from a well-regarded university. One year of experience supporting a team of four. Proficient in office computer systems and customer service. Exhibits a positive attitude and exceptional attention to detail.
  3. Diligent secretary with outstanding organizational skills. Experienced in scheduling appointments and arranging meetings for a staff of more than 50 professionals. Proficient in database management and filing systems.

3 Secretary Work Experience Section Examples

Your work experience shouldn’t be a boring list of job duties. Rather, it should paint a picture of  what you’ve accomplished thus far and what you’ll bring to the tab;e if you are hired. Use our secretary resume examples to see how other professionals tell their stories. Or, use our Resume Builder’s pre-written content for suggested text to write your own work history. Here are three examples of text you might use to fill out the work experience section of your secretary resume:

  1. Designed and led orientation meetings for 40+ new staff members
  2. Negotiated favorable terms with software vendors, office supply managers and insurance agents to save over $200,000 in annual operating costs
  3. Made weekly travel arrangements for a team of seven managing partners and executives


Top Skills for Your Secretary Resume

Recruiters have a specific skill set in mind when hiring a new secretary. Let our Resume Builder identify these industry-specific skills for you. You can then use them as is or modify them to fit a particular job posting. Here are some hard and soft skills you might consider adding to your secretary resume:

Hard Skills

  • Payroll administration
  • Appointment scheduling
  • Drafting legal documents
  • Multi-line phone operation

Soft Skills

  • Customer service
  • Time management
  • Critical thinking
  • Editing and proofreading

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Secretary FAQs

What are the duties and responsibilities of a secretary?

Secretaries are responsible for a wide variety of administrative and clerical tasks, most of which depend on the industry in which they’re employed. These duties often include editing documents, preparing reports, answering phones and mail, scheduling appointments, arranging meetings and maintaining office calendars. Some secretaries may also be responsible for bookkeeping, database management or organizing and maintaining filing systems.

What is a good objective for a secretary resume?

Your job objective is often the first line a recruiter reads when he or she picks up your resume. It should clearly and concisely communicate three primary points:

  • The type of position you’re seeking, such as an entry-level position or an executive secretary position
  • Your understanding of what that specific job requires, such as strong organizational skills or experience with database management
  • Your skills and strengths, such as bookkeeping expertise or customer service experience

What are good qualities of a secretary?

Successful secretaries possess a broad spectrum of qualities that include strong communication, writing and organizational skills. For example, they’re regularly called upon to interact with a wide range of people and personalities, including clients, executives and other staff members. Secretaries typically manage schedules and files for the whole department or even an entire organization. Writing and editing a variety of documents is a key part of a secretary’s job as well.