Front Office Assistant Resume Examples

Versatile Front Office Assistant with 10+ years of administrative experience. Excellent verbal and written communication skills with the ability to communicate effectively and professionally with all staff management and clients. Detail-oriented and possesses strong interpersonal organizational and time management skills. Flexible and hardworking with the drive to succeed.

• Greet clients guests and employees and make sure they are comfortable
• Answer multiple phone lines direct calls; manage and maintain office voicemail
• Receive and mail out packages and deliveries
• Receive sort and route mail; maintain and deliver publications
• Maintain printers (and other office equipment); send faxes and retrieve and route incoming faxes
• Handle input of guests into the building security system
• Manage conference and meeting room bookings internally
• Assist Executive Assistant with additional office duties as directed

• Scheduled space and equipment for special programs and prepare lists of participants
• Took orders for merchandise or materials and sent them to the proper departments to be filled
• Contributed to administrative support tasks such as proofreading transcribing handwritten information and operating calculators or computers to work with pay records invoices balance sheets or other documents
• Helped with taking care of plants or straightening magazines to maintain lobby or reception area

• Filed and maintained records
• Collected sorted distributed or prepared mail messages or courier deliveries
• Kept current record of staff members’ whereabouts and availability
• Transmitted information or documents to customers using computer mail or facsimile machine
• Scheduled appointments and maintain and update appointment calendars