Sr. Program Assistant01/2004 to CurrentEngenderHealth, IncNew York, NY
Provide Executive-level of administrative support to Facilities & Administrative Services, Internal Auditor, and Human Resources & Information Technology Dept.'s.
Coordinate meetings - Ensures logistics are covered for all participants, take minutes as needed.
Maintain all files - (vendors, leases, employees, certificates of insurance and other office documents) Calendar Management - Utilizing Microsoft Outlook.
Vendor negotiation - Order office & pantry supplies for an office of over 150 people - Lease negotiation on office equipment (fax, copiers, Keurigs, etc.) Conduct orientations for new hires.
Organize extensive International and domestic travel.
Cover Reception desk for breaks.
Process payment vouchers to accounts payable dept.
for all unpaid invoices.
Create and maintain data spreadsheets to support recurring payments.
Manage all off-site records (Inventory Control).
Receptionist11/1997 to 01/2004EngenderHealth, IncNew York, NY
Assisted staff in placing and receiving telephone calls at the main switchboard station.
Gave information regarding country offices services.
Received visitors to the office, obtained name, purpose of visit, and contacted appropriate staff.
Maintained daily schedules for Executive staff.
Maintained the reception area literature rack.
Used sound judgment in handling crisis calls and referring those calls to appropriate staff.
Met with secretarial staff to explain the operations of the phone and voice mail systems.
Operated the answering machine and general maintenance of the voice mail system.
Assisted all other teams as needed.
Administrative Assistant06/1992 to 02/1997Simon & SchusterNew York, NY
Answered incoming calls on multi-line phone and responded to public inquiries in a courteous manner within scope of knowledge and authority and refer to other persons in the department as appropriate.
Received and distributed incoming and outgoing mail.
Distributed incoming faxes and courier packages.
Prepared paperwork for outgoing faxes and courier packages and managed shipping and receiving activities.
Arranged meetings, scheduled appointments and travel arrangements as requested.
Composed routine correspondences, reports, forms and other materials.
Set-up and maintained files, records and databases such as master extension, cell phone and office inventory lists.
Facilitated and maintained storage facility (on-site and off-site) and maintained current inventory list of items.
Assisted in coordination of office services such as housekeeping, purchased office supplies, ordered catering when needed and maintained office equipment (computers, fax machines, printers, photocopy machine, telephone system).
Maintained a neat and clean office environment, ensuring conference rooms are ready for meetings, and stocking kitchen supplies.
Ensured printers/fax/copiers and phones are in proper working order, assisting with preparation for new employees.
Served as a contact with vendors and assist with internal moves.
Performed copying, mailing, filing and typing duties as required.
Maintained and updated office property inventory list.
Some Course Work Study: Accounting2008New York Technical CollegeBrooklyn, NY, USAAccounting
N.Y.S. Certified Nurse's Aide
Career Resource Center,1995Educational Opportunity CenterBrooklyn, NY, USA
New York, NY USA
High School Diploma1985New York School of PrintingNew York, NY, USA