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Senior Office Assistant Resume Example

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SENIOR OFFICE ASSISTANT
Professional Summary

Dependable with good supply management, recordkeeping and schedule coordination skills, dedicated to keeping professionals focused and prepared for daily requirements. Produce business correspondence, detailed reports and useful spreadsheets using diverse software programs and technical skills. Respectful, punctual and hardworking. Meticulous skilled at using Microsoft suite to create exceptional communications, presentations and spreadsheets meeting diverse administrative needs. Dedicated to maximizing customer satisfaction and exceeding business objectives with organized approach and strong multitasking abilities. Competent Logistics Manager offering wealth of experience in maintaining proper product rotations and ensuring compliance with government regulations. Background in business management with additional training in distribution and team building. Works well within union or nonunion environments. Experienced Counselor versed in local markets, job search strategies and available educational opportunities.

Accomplishments
  • Managed inventory and office budgeting for supplies for busy office of 90 employees.
  • Oversaw implementation of new phone system which resulted in more cost-effective service.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
Skills
  • Invoice Processing
  • Strategic Planning
  • Database Management
  • Administrative support
  • Office management
  • Inspections and reviews
  • Business administration
  • Consulting
  • Budgeting
  • Staff Management
  • Childcare management
  • Licensed Childcare Provider
  • Childcare background
  • Childcare experience
  • Familiarity with childcare guidelines
  • Childcare management software
  • Child Safety Procedures
  • Direct patient care and advocacy
  • Patient and caregiver education
  • Career development
  • Childcare requirements
Work History
Senior Office Assistant04/2006 to Current
San Joaquin General Hospital – French Camp, CA
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
  • Kept business, customer and financial records current and accurate to stay on top of changing information and avoid lost data.
  • Processed payments and documented account changes for financial accuracy and transparency.
  • Enhanced collaboration between team members by preparing meeting materials and taking clear notes to distribute to stakeholders.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
  • Managed smooth processing of Position control of volunteers paperwork to support office productivity.
  • Organized all new hire, security and temporary paperwork.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Coordinated efficient calendars for 60 volunteers by factoring in schedule availability and load limitations.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Assisted senior recruiting staff with career fairs and recruiting events.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Oversaw automated tracking and documentation of data, client correspondence and office operations.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using MS Office suite.
  • Delivered clerical support by efficiently handling wide range of routine and special requirements.
  • Processed invoices and expenses using Excel to facilitate on-time payment.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Cashier Assistant04/2001 to 02/2006
San Joaquin General Hospital – French Camp, CA
  • Created online bank deposits
  • Monetary count for all health care clinics affiliated to San Joaquin county health care public services for verifying record match
  • Audit and balance all security deposit monetary locked bags
  • Record and monitor monetary daily and managed 50 customers daily
  • Cultivated and deepened relationships with local businesses.
  • Calculated local, state, federal and international taxes.
  • Complied with federal, state and local requirements.
  • Maintained long-term relationships with national and local vendors.
  • Maintained consistent knowledge of multi-state and local tax regulations.
Childcare Provider12/2015 to 02/2021
Self- Employed – Stockton , CA
  • Delivered direct, supervised care to groups of children between ages and 04-12.
  • Secured indoor and outdoor premises to protect children under care.
  • Helped prepare meals, snacks and refreshments for children, accounting for individual dietary needs and restrictions.
  • Kept children safe and secure at all times.
  • Assisted children in developing fine motor skills in preparation for preschool and kindergarten.
  • Engaged groups of culturally diverse children in creative, safe and focused setting.
  • Assisted children in development of social, communication and problem-solving skills.
  • Developed and implemented lesson plans based on ages and abilities of class children.
  • Taught children how to complete basic crafts such as paintings, drawings and decorations.
  • Prepared new hire packets and termination documentation for human resource department.
  • Provide Transportation when needed
Education
Master of Science: Marriage And Family TherapyExpected in 07/2024North Central University- Minneapolis, MN
  • Coursework in Couples and Money Financial Social Work to the Rescue
  • The Power of Play Therapy
Bachelor of Science: Criminal Justice05/2011American InterContinental University- Schaumburg, IL
  • Majored in forensics
  • Legal Aspects of Criminal Justice
  • Introduction to Forensic Science
  • Criminology Today
Affiliations
  • National Association of Social Workers
  • Stockton Volunteers in Action
  • Volunteer Auxiliary Services
  • State of CA Social Services License Day Care Home
  • Early Care & Education workforce Registry ID: 100-046-669
  • African American Chamber of Commerce
  • California State Board of Equalization - Permit
Certifications
  • Licensed ChildCare Provider - December 2014-2021
  • Small Business Entreneur Training - 2018-2019
  • Children/ Infants - December 2014-2021
  • Union Employee Representative 590 2000
  • Child & Infant CPR
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Resume Overview

Companies Worked For:

  • San Joaquin General Hospital
  • Self- Employed

School Attended

  • North Central University
  • American InterContinental University

Job Titles Held:

  • Senior Office Assistant
  • Cashier Assistant
  • Childcare Provider

Degrees

  • Master of Science : Marriage And Family Therapy Expected in 07/2024
    Bachelor of Science : Criminal Justice 05/2011

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