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real estate legal assistant resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary

Focused and dedicated Legal Assistant with exceptional work ethic and proven strengths in case management support. Strong multitasker skilled at managing high-volume caseloads while consistently meeting deadlines. Persistent and resourceful problem-solver with excellent research and communication skills. Flexible hard worker ready to learn and contribute to team success. Motivated professional offering proficient knowledge in Real Estate closings. Adds value to any organization in need of great collaboration, interpersonal, and multitasking abilities. Meets tight deadlines every time. Proficient in Word and Word Perfect, Abacus, Office Logic. I have done closings consisting of sales, sales with mortgage, mortgage, cash deed, credit deed, bond for deed, leases, etc. I open the files, prepare the commitment, closing protection letter, deed, exhibit, HUD or CDL and any other documents for the closing. After the closing I prepare the documents for the clients, print checks, balance the file, make payoffs, record the documents using Simplifile or by overnight to the appropriate Clerk of Court. I can also prepar wires if that is the banks preference. I do the Title policies, send the Loan Policy to the Lenders with their documents and a letter to the clients with their documents and an Owner's Title Poliy if one was purhased. I then lock down all documents and send the file to storage.

Skills
  • MS Office proficient
  • Office management
  • Westlaw and LexisNexis
  • Daily docket reports
  • Multi-line switchboard
  • Member of the National Association of Legal Assistants
Experience
Real Estate Legal Assistant, 08/2006 - Current
ROLLING, PERRILLOUX & SLEDGE City, STATE,
  • Used computer databases, credit reports, and tax and legal filings to locate persons and compile information for investigations.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Handled all telephone calls, meeting plans and conference organization requirements.
  • Scheduled, adjusted and changed appointments for 3 attorneys.
  • Observed privacy laws to prevent breaches and protect data.
  • Drafted correspondence, documented data and submitted materials to appropriate parties.
  • Prepared closing documents with care to eliminate errors or delays in processes.
  • Complied with purchase contract terms and conditions, prepared accurate settlement statements and complied with state and federal laws governing escrow transactions.
  • Reviewed contracts, commitments and orders to prepare for closing and assembled documents to prepare files and facilitate smooth final transactions.
  • Coordinated transaction documentation by ordering title reports, completing forms and statements and gathering existing documents.
  • Oversaw complete real estate closing process and adhered to all related process guidelines, company standards and title requirements.
  • Reviewed documents for accuracy and verified funds.
  • Ordered title reports for issuing title insurance, identified and resolved title defects and satisfied existing liens and encumbrances against property or principals.
  • Marketed and developed new clientele, including making public relations calls, attending industry-related functions and earning word-of-mouth recommendations.
  • Acted as liaison between parties within home buying and selling ecosystem and communicated and kept parties fully apprised of closing status.
  • Consulted with title department to resolve problems such as tax liens, boundary disputes and encroachments.
  • Worked with customers, realty professionals and lender representatives to complete smooth and efficient process.
  • Mastered escrow process, title process, financial transactions, company policies and procedures and regulatory requirements.
  • Promoted first-time-right and on-time mentality to eliminate errors and rework, resulting in satisfied customers with no surprises.
  • Met with applicants to obtain information for loan applications and answer questions about processes.
Certified Legal Secretary, 10/1991 - 07/2006
Lagarde Law Firm City, STATE,
  • Checked office supplies stock and placed orders to maintain levels.
  • Assisted in maintaining department attorney personnel files with utmost confidentiality.
  • Processed and distributed invoices to bill clients.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Stayed within travel and expense budgets while scheduling attorneys' travel arrangements.
  • Organized and prioritized case loads of 1 attorneys.
  • Revised and maintained master calendar for client appointments.
  • Docketed orders and depositions for 1 attorneys.
  • Acted as liaison between clients, vendors and attorneys.
  • Composed and revised legal documents, including letters, depositions and court documents.
  • Assisted in preparation of engagement letters.
  • Drafted letters and prepared legal correspondence for attorneys and legal assistants.
  • Organized and maintained law libraries, documents and case files.
  • Received and disbursed all incoming mail.
  • Proofed documents and submitted to attorneys for review.
  • Processed summonses, subpoenas and complaints.
  • Composed and revised legal documents such as letters and depositions.
  • Photocopied all correspondence, documents and other printed materials.
  • Opened new client files and new matters in CMS.
  • Coordinated and scheduled meetings and telephone conferences.
  • Optimized traceability, developing organization systems for court documents and exhibits.
Dispatcher/Sales Assistant, 05/1987 - 05/1991
KENTWOOD BRICK City, STATE,
  • Answered incoming telephone calls to provide store, products and services information.
  • Processed orders through company system and coordinated product deliveries.
  • Fostered relationships with customers to expand customer base and retain business.
  • Received and processed product returns, including coordinating disposal of defective or broken items.
  • Met with customers to offer assistance with selecting merchandise, finding accessories and completing purchases.
  • Accepted and completed cash, check and credit card payments.
  • Priced out products for customers and drew up sales paperwork.
  • Built and maintained relationships with peers and upper management to drive team success.
  • Helped customers by answering questions and locating merchandise.
  • Calculated pricing, applied discounts and collected payment to process transactions.
  • Assisted customers by asking open-ended questions to understand needs and suggest suitable merchandise.
  • Answered questions about current promotions and resolved issues according to store policies.
  • Worked with off-site locations to find desired items for customers.
  • Adhered to all company initiatives and achieved established goals for each.
  • Followed all company policies, rules and procedures to promote company goals and maintain safety.
  • Initiated friendly conversation with customers to determine level of assistance required.
  • Generated brand awareness and positive product impressions to increase sales.
  • Greeted each customer and offered assistance in finding requested items, helping boost customer satisfaction and retention.
  • Kept calm and applied strong problem-solving and interpersonal skills to resolve conflicts.
  • Monitored sales floor to identify customers in need of assistance and merchandise in need of replenishment.
Certified Legal Secretary, 10/1981 - 05/1987
EDWARDS & LAGARDE City, STATE,
  • Checked office supplies stock and placed orders to maintain levels.
  • Assisted in maintaining department attorney personnel files with utmost confidentiality.
  • Processed and distributed invoices to bill clients.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Stayed within travel and expense budgets while scheduling attorneys' travel arrangements.
  • Organized and prioritized case loads of 2 attorneys.
  • Revised and maintained master calendar for client appointments.
  • Docketed orders and depositions for 2 attorneys.
  • Acted as liaison between clients, vendors and attorneys.
  • Composed and revised legal documents, including letters, depositions and court documents.
  • Assisted in preparation of engagement letters.
  • Drafted letters and prepared legal correspondence for attorneys and legal assistants.
  • Organized and maintained law libraries, documents and case files.
  • Received and disbursed all incoming mail.
  • Proofed documents and submitted to attorneys for review.
  • Processed summonses, subpoenas and complaints.
  • Composed and revised legal documents such as letters and depositions.
  • Photocopied all correspondence, documents and other printed materials.
  • Opened new client files and new matters in CMS.
  • Coordinated and scheduled meetings and telephone conferences.
Education and Training
High School Diploma: , Expected in 04/1975
-
Valley Forge Academy - Amite, LA,
GPA:
Status -
Certified Legal Secretary: , Expected in 09/1981
-
CETA LEGAL SECRETARY SCHOOL - Hammond, LA,
GPA:
Status -

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Resume Overview

School Attended

  • Valley Forge Academy
  • CETA LEGAL SECRETARY SCHOOL

Job Titles Held:

  • Real Estate Legal Assistant
  • Certified Legal Secretary
  • Dispatcher/Sales Assistant
  • Certified Legal Secretary

Degrees

  • High School Diploma
  • Certified Legal Secretary

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