LiveCareer-Resume

real estate assistant resume example with 10+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Successful Assistant with background completing various administrative support and general human resources duties. Reliable with well-rounded skills to aid employees and department staff. Talented at applying wide knowledge of policies and procedures for compliance.

Skills
  • MS Office Proficiency
  • Assisting Legal Professionals
  • Exceptional Telephone Etiquette
  • Online Databases
  • Office Management
  • Calendar and Scheduling Software
  • Travel Arrangement Coordination
  • Bookkeeping and Basic Accounting
  • Meeting Agenda Preparation
  • Correspondence and Memos
  • Office Supplies and Inventory
  • Coordination of Administrative Activities
  • Processing Personnel Records Compilation
  • Employee Data Record Keeping
  • Recruitment Documentation
  • Benefits Explanations
  • Employee Interviews
  • Company Policies and Procedures Training
  • Personnel Documentation Verification
  • Screening Processes
  • Employee Performance Management
  • Orienting New Employees
  • Termination Processing
  • Recruiting Processes
  • Payroll Preparation
  • Sorting and Delivering Mail
  • Confidential Records Management
  • HR Support
  • Employee Timesheet Processing
  • Job Matching
  • Applicant Screening
  • Terminal Organization
  • Talent Management
  • HR Policies
  • Resume Screening
  • Personnel Scheduling
  • Interviewing and Prescreening
  • ID Verification
Work History
Real Estate Assistant, 12/2020 - Current
Aldi Murfreesboro, TN,
  • Maintained efficient office operations by handling errands and administrative functions.
  • Answered multi-line phone system and transferred callers to appropriate department or staff member.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Prepared title commitments, title policies and affidavits.
Property Management Administrative Assistant, 01/2019 - 12/2020
Hyatt Ann Arbor, MI,
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed filing system, entered data and completed other clerical tasks.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Conducted invoicing and investigated accounts receivables discrepancies.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Maintained clean reception area to promote positive, professional environment for clients.
  • Liaised between clients and vendors and maintained effective lines of communication.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Updated ledger tracking daily.
  • Updated Buildium daily (Accounting program)
  • Daily internal/external banking transfers and deposits
Executive Administrative Assistant, 02/2015 - 09/2018
Idi Distributors Richmond, VA,
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and updated schedules for executives.
  • Used software to coordinate meetings, appointments and tasks senior executives.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Scheduled appointments and handled calenders for senior leadership.
  • Prepared presentations, materials and documentation for use executives in meetings and engagements.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Transcribed phone messages and relayed to appropriate personnel.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Implemented updated policies and practices for organization and monitored effect.
  • Coordinated complex annual meeting involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
  • Organized and coordinated conferences and monthly meetings.
  • Created expense reports, budgets and filing systems for management team.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Trained junior office staff in correct procedures and reporting requirements.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Researched, proposed and implemented vendor agreements to decrease costs and improve services.
Administrative Assistant, 01/2012 - 02/2015
Altus Group Limited Tampa, FL,
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Maintained staff directory and company policy handbook for human resources department.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.
Education
Associate of Arts: Business Administration, Expected in 05/2001
-
Grandview University - Des Moines, IA,
GPA:
Status -
High School Diploma: , Expected in 05/1996
-
Waukee High School - Waukee,
GPA:
Status -

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Resume Overview

School Attended

  • Grandview University
  • Waukee High School

Job Titles Held:

  • Real Estate Assistant
  • Property Management Administrative Assistant
  • Executive Administrative Assistant
  • Administrative Assistant

Degrees

  • Associate of Arts
  • High School Diploma

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