Real Estate Administrative Assistant Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Career Overview

Skilled marketing professional focused on exceeding revenue goals, driving high-volume new user acquisition and growing subscription-based businesses. Versed in all aspects of marketing campaigns from concept development to execution and launch. Results-oriented, strategic sales professional with over 9 years of B2B marketing and lead generation in the technology industry. Proven experience in identifying new program opportunities, developing marketing programs, tracking results along with strong organizational abilities and team minded values.


Contributed to over 190 wins for the company with over $21M in revenue.

Increased customer base by generating over 1,500 leads for the sales organization.

Summary of Qualifications
  • Results-oriented
  • Client-focused
  • Quick learner   
  • Contract negotiation/review/drafting
  • Procurement & purchasing
  • Contract auditing
  • Training and development
  • Reports generation and analysis
  • Financial records and processing
Work Experience
2015 to Current
Real Estate Administrative Assistant Capitol Broadcasting Company Rocky Mount, NC,
  • Managed daily office operations related to property management and marketing of vacant property for Senior Broker.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Managed overall tenant relations, including promoting tenant satisfaction and streamlining services delivery.
  • Fully abstracted all leases and entered all pertinent information into the management system.
05/2013 to 11/2014
Billing Specialist Adp Springfield, IL,
  • Processed invoices from vendors and align product codes to dollars spent within our account program.
  • Coded the general ledger and processed vendor invoice payments.
  • Reduced time and costs and increased efficiency by introducing new accounting procedures.
  • Researched and resolved billing and invoice problems and late/non-payments for vendors.
  • Prepared and processed chargebacks.
08/2009 to 11/2014
Marketing Specialist Icf International, Inc Corvallis, OR,
  • Negotiate pricing/contracts, monitor, and reporting on all online lead generation programs; average 20 programs a quarter.
  • Increased customer base by increasing new business lead generation by 7% per year.
  • Develop marketing initiatives to drive revenue growth for three go-to-market products.
  • Organized online advertising for wholesale distribution side of the company.
  • Manage company calendar of events, webcasts, tradeshows, and emails.
  • Responsible for lead routing of inbound leads from website, tradeshows, and other marketing initiatives.
  • Manage company’s inbound email inbox for lead routing
  • Coordinated monthly and quarterly marketing and community events.
  • Perform monthly reporting for lead generation programs, campaigns, and events.
  • Managed relationship with regional sales team and attended quarterly meetings.
03/2007 to 07/2009
Lead Development Representative II Clontech Laboratories, Inc. Seattle, WA,
  • Contributed to over 190 wins for the company with over $21M in revenue
  • Developed a new customer base by generating over 1,500 leads for the sales organization
  • Assist in monthly verification of work across the board for all development representatives
  • Added value to marketing material by introducing creative advertising concepts.
  • Monitor and report the results of all marketing events including webcasts, technology demonstrations, and tradeshows
  • Established knowledge-sharing processes for work associates throughout the organization.
  • Coached and mentored multiple staff members by offering constructive feedback and taking interest in their long-term career growth.
02/2005 to 03/2007
Lead Development Representative I Planet Propaganda Madison, WI,
  • Identified strategic partnerships and gathered market information to gain a competitive advantage.
  • Heavy outbound B2B calling to prospects and customers for lead generation
  • Optimized .attendance to programs, events, and webcasts
  • Delivered updates on tradeshow leads/touches, event, and webcast attendees and no shows
  • Respond to all inquiries via phone, fax, email, and online chat from prospects and customers
  • Identify qualify leads before sending to sales for follow up
  • Contacted new and existing customers to discuss "red flag" issues and how specific products could meet their needs
05/2004 to 01/2005
Office Manager Chugach Alaska Corporation San Bernardino, CA,
  • Created invoices and managing checking accounts for clients
  • Handled incoming and outgoing correspondence and telephone calls, mail, email and faxes.
  • Devised and maintained office systems to efficiently deal with paper flow.
  • Organized personal and professional calendars and supplied reminders of upcoming meetings and events.
  • Developed and created a more effective filing system to accelerate paperwork processing.
  • Creating documents to be faxed and mailed to clients and arrange meetings with clients and vendors
2002 to 01/2005
Administrative Assistant Beer & Coleman Architects City, STATE,
  • Scheduled and confirmed appointments for entire management team in preparation for meetings with clients
  • Managed the receptionist area, including greeting visitors and
  • responding to telephone and in-person requests for information.
  • Designed electronic file systems and maintained electronic and paper files.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Verified that information in the computer system was up-to-date and accurate.
  • Organized billing and invoice data and mailed to customers for services rendered.
  • Maintained inventory or and order office supplies
Education and Training
Expected in 2000
High School Diploma:
Bound Brook High School - Brook, NJ

Microsoft Office, ACT Software, Silverpop, Oracle, Salesforce, accounting, advertising, B2B, contracts, clients, customer care, data entry, email, fax, filing, inventory, invoicing, leadership, managing, marketing, meetings,  order office supplies, organizing, phone system, pricing, reporting, routing, sales, supervisor, answer phones, website


References available upon request

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Resume Strength

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  • Personalization
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Resume Overview

School Attended
  • Bound Brook High School
Job Titles Held:
  • Real Estate Administrative Assistant
  • Billing Specialist
  • Marketing Specialist
  • Lead Development Representative II
  • Lead Development Representative I
  • Office Manager
  • Administrative Assistant
  • High School Diploma

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