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real estate administrative assistant resume example with 9+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Talented Real Estate Administrative Assistant with executive-level administrative management, financial, business and operational leadership expertise. Multidisciplinary professional exhibiting essential techniques in policy, procedure and process improvement initiatives. Focus on minimizing labor, increasing productivity and maintaining quality in all aspects of administrative support. Proven resourcefulness and project management talents gained during 5-year real estate career. Smoothly coordinate documents, records and office operations. Monitor properties, organize contract paperwork and prepare promotions for each listing to support agents and help close deals.

Skills
  • Accounting
  • Auditing
  • Client
  • Data entry
  • Email
  • Financial
  • Insurance
  • Inventory
  • Marketing
  • Personnel
  • Quality
  • Real Estate
  • Reconciling
  • Research
  • Scheduling
  • Tax
  • Professional networking
  • Sensitive material handling
  • Sales plan implementation
  • Invoicing and billing
  • Account balancing reconciliation
  • Executive presentation development
  • Meeting participation
  • Market research
  • Property Management
  • Insurance eligibility verification
  • Editing and proofreading
  • Meeting planning
  • Employee training and development
  • Technologically savvy
  • Proposal writing
  • Issue response and resolution
  • Legal documentation and reporting
  • Accounting support
  • Spreadsheet development
  • Lease Renewals
  • Google Docs
  • Clerical Support
  • Property Tours
  • Market Trend Analysis
  • Home Staging
  • Calendar Maintenance
  • Microsoft Office
Education and Training
Bellevue Community College Bellevue, WA, Expected in ā€“ ā€“ No Degree : Psychology - GPA :
Rockwell Real Estate School Bellevue, Expected in 09/2015 ā€“ ā€“ Real Estate License : Real Estate - GPA :
Marysville Pilchuck High School Marysville, WA, Expected in 06/2005 ā€“ ā€“ High School Diploma : - GPA :
Experience
Lifestance Health - Real Estate Administrative Assistant
Idaho Falls, ID, 08/2015 - Current
  • Report directly to Real Estate Broker.
  • Run monthly accounting reports.
  • Uploads/Reviews all client invoices.
  • Renew upcoming leases.
  • Upload/review client invoices.
  • Orders all Insurance certificates for all leases properties.
  • Handles yearly tax issues.
  • Handles payments for City permit/licenses/agreements.
  • Directly assist in charting and warehouse accounting issues.
  • Generated leads for sales and rental properties through cold calls and referrals.
  • Monitored territory and capitalized on potential sales opportunities by contacting owners and setting up meetings.
  • Developed and deployed marketing collateral to promote properties and drive sales.
  • Prepared purchase agreements and disclosures used to complete paperwork.
  • Maintained efficient office operations by handling errands and administrative functions.
  • Coordinated appointments to show marketed properties.
  • Prepared and maintained accurate property listings, sales contracts and closing documents.
  • Assisted clients in home staging and overall preparation for real estate sales.process
  • Updates Oracle with extensive entry of financial data & scoping information.
  • Facilitates team meetings including assigning action items.
  • Answers phones & schedules client appointments.
Radial Commerce, Inc - Administrative Assistant
Brownsburg, IN, 05/2015 - 08/2020
  • Upload/review/ prepare daily invoices in internal database and for new/existing projects.
  • Resolve invoice discrepancies.
  • Assist with closing-out invoices for multiple projects.
  • Entry of financial data, scoping information & scheduling updates.
  • Facilitates team meetings including assigning action items, assists with team exercises.
  • Generates customized reports from a variety of projects.
  • Makes sure that fellow team members are working diligently to meet crucial deadlines.
  • Contributing in finding more efficient ways for team members to handle everyday tasks faster.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Executed record filing system to improve document organization and management.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Scheduled office meetings and client appointments for staff teams.
  • Developed strategies to streamline and improve office procedures.
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Created and maintained databases to track and record customer data.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
Radial Commerce, Inc - Administrative Assistant
North East, MD, 10/2012 - 11/2014
  • Senior Administrator for financial Broker.
  • Executed record filing system to improve document organization and management.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Answered multi-line phone system, routing calls, delivJessicag messages to staff and greeting visitors.
  • Scheduled office meetings and client appointments for staff teams.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Drafted correspondence and other documents for CEO and department heads in company's voice.
  • Developed strategies to streamline and improve office procedures.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Managed filing system, entered data and completed other clerical tasks.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Liaised between clients and vendors and maintained effective lines of communication.
  • Upload/review/ prepare daily invoices in internal database and for new/existing projects.
  • Resolve invoice discrepancies.
  • Assist with closing-out invoices for multiple projects.
  • Reconciling vendor statements.
  • Providing support to Accounting Department,.
  • Supplied direction to team members when managers were not available.
  • Facilitated team meetings including assigning action items, assisted with team exercises, created & distributed meeting minutes.
  • Extensive data entry of financial data, scoping information & scheduling updates.
  • Insured data quality through auditing & data validations with management personnel.
  • Created customer communications about current issues effecting network roll-out projects.

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Resume Overview

School Attended

  • Bellevue Community College
  • Rockwell Real Estate School
  • Marysville Pilchuck High School

Job Titles Held:

  • Real Estate Administrative Assistant
  • Administrative Assistant
  • Administrative Assistant

Degrees

  • No Degree
  • Real Estate License
  • High School Diploma

By clicking Customize This Resume, you agree to ourĀ Terms of UseĀ andĀ Privacy Policy

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