real estate administrative assistant resume example with 5+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • Self-starter able to work efficiently and prioritize in a high-pressure environment.
  • Detail-oriented with exceptional organizational skills and attention to detail/accuracy.
  • Innovative enthusiastic professional, desiring a challenging career with the opportunity to enhance myself and my surrounding community.
  • Being involved in creating an environment that encourages teamwork based on principles of vision and integrity.

Talented Real Estate Admin As. with executive-level administrative management, financial, business and operational leadership expertise. Multidisciplinary professional exhibiting essential techniques in policy, procedure and process improvement initiatives. Focus on minimizing labor, increasing productivity and maintaining quality in all aspects of administrative support.

  • Proficient in multiple corporate programs such as Oracle, AT&T's Norad, Siterra (Verizon/AT&T) & Ericsson's Continuus, Site Handler, Excel, Power Point, Word, Photo Shop, Axapta.
  • Accounting
  • Auditing
  • Client
  • Data entry
  • Email
  • Financial
  • Insurance
  • Inventory
  • Marketing
  • Personnel
  • Quality
  • Real Estate
  • Reconciling
  • Research
  • Scheduling
  • Tax
  • Professional networking
  • Sensitive material handling
  • Sales plan implementation
  • Invoicing and billing
  • Account balancing reconciliation
  • Executive presentation development
  • Meeting participation
  • Market research
  • Property Management
  • Insurance eligibility verification
  • Editing and proofreading
  • Meeting planning
  • Employee training and development
  • Technologically savvy
  • Proposal writing
  • Issue response and resolution
  • Legal documentation and reporting
  • Accounting support
  • Spreadsheet development
Real Estate Administrative Assistant, 08/2015 - 08/2017
Capitol Broadcasting Company Holly Springs, NC,
  • Report directly to Real Estate VP & Northern RE Manager.
  • Run monthly accounting reports.
  • Handle accounting discrepancies for all Northern California.
  • Uploads/Reviews all client invoices.
  • Renew all Northern California business licenses.
  • Issues payment to Caltrans for district encroachment Permits.
  • Renew upcoming leases.
  • Upload/review client invoices.
  • Orders all Insurance certificates for all leases properties.
  • Handles yearly tax issues.
  • Handles payments for City permit/licenses/agreements.
  • Directly assist in charting and warehouse accounting issues.
  • Support OUTFRONT Media’s corporate office in all matters for NorCal.
  • Updates Oracle with extensive entry of financial data & scoping information.
  • Facilitates team meetings including assigning action items.
  • Answers phones & schedules client appointments.
Administrative Assistant, 04/2014 - 08/2015
K-I Lumber Evansville, IN,
  • Upload/review/ prepare daily invoices in internal database and for new/existing projects.
  • Resolve invoice discrepancies.
  • Assist with closing-out invoices for multiple projects.
  • Supports main accounting division in New York.
  • Extensive entry of financial data, scoping information & scheduling updates.
  • Facilitates team meetings including assigning action items, assists with team exercises.
  • Generates customized reports from a variety of projects.
  • In charge of updating requested Verizon Wireless tracker from Tectonic Engineering & Surveying.
  • Makes sure that fellow team members are working diligently to meet crucial deadlines.
  • Directly assists in research for generator sites from Verizon Wireless.
  • Contributing in finding more efficient ways for team members to handle everyday tasks faster.
Contractor, 10/2012 - 11/2013
Carestream Nm, NM,
  • Senior Project Administrator for AT&T customer.
  • Upload/review/ prepare daily invoices in internal database and for new/existing projects.
  • Resolve invoice discrepancies.
  • Assist with closing-out invoices for multiple projects.
  • Reconciling vendor statements.
  • Providing support to Accounting Department,.
  • Supplied direction to team members when managers were not available.
  • Facilitated team meetings including assigning action items, assisted with team exercises, created & distributed meeting minutes.
  • Extensive data entry of financial data, scoping information & scheduling updates.
  • Insured data quality through auditing & data validations with management personnel.
  • Trained team members in multiple AT&T programs.
  • Created customer communications about current issues effecting network roll-out projects.
Sales Administrator, 07/2011 - 10/2012
Isolved Hcm Denver, CO,
  • Worked with excel on ordered quotations to send to vessels via email.
  • Learned & perfecting company program called Axapta.
  • Worked directly with owners/managers in accounting.
  • Ordered provisions, bond, technical, medical, etc.
  • For vessels.
  • Worked with warehouse on inventory.
  • Proactive in marketing vessels for more repeat business.
  • Answered phone calls, managed orders, dealt with agents & sent/processed direct emails.
Education and Training
High School Diploma: , Expected in 06/2006
Miramonte High School - Orinda, CA,
Status -
: Computer Science, Expected in 06/2018
Contra Costa College - San Pablo, CA,
Status -
  • Completed coursework in Analytic Geometry and Calculus, Applied Calculus, Education for Healthful Living and Chemistry.
Bachelor of Arts: Cognitive Science, Expected in 03/2021
University Of California Davis - Davis, CA,
Status -
  • 3.34 GPA
  • Completed coursework in Computational Linguistic, Computational Soc Sci, Cognitive Psychology, Cognitive Neuroscience, Communication Theories Discrete Math for CS, Developmental Cog Neuro, Intermed Symbolic Logic, Minds Brains Comp w/Disc and A Priori Knowledge

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Resume Overview

School Attended

  • Miramonte High School
  • Contra Costa College
  • University Of California Davis

Job Titles Held:

  • Real Estate Administrative Assistant
  • Administrative Assistant
  • Contractor
  • Sales Administrator


  • High School Diploma
  • Bachelor of Arts

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