Project Management Assistant resume example

• Working as an A/AOR for Community Workers and Wellness Alliance Project with the Private Sector Team
• Working as AOR for USDA PAPA Project
• Ensures appropriate and timely incremental funding of activities and review of annual budget requirements of the projects by consulting with each COR.
• Prepare Global Acquisition & Assistance System (GLASS) whenever needed and trucking as it goes to a different office for signature, distributing to the appropriate office after approval.
• Assists in the preparation of the EG&T Operational Plan (MOP) and general USAID Mission Operational Plan.
• Co-led the development and updating of the EG&T Team's annual procurement plan that outlines all planned activities of the EG&T Office.
• Assist staff in Training needs both in-country and abroad.
• Conducts regular site visits to the field to review program implementation and meet with beneficiaries.
• Assist the Private Sector Technical Working Group/Donor Group
• Manages and oversees services and deliverables provided by contractors and grantees, by USAID program management regulations and procedures, and practices.
• Provides oversight and coordination of USAID EG&T Team project portfolio.
• Serves as a point of contact (next to the Program Assistant) for EG&T Team procurement-related actions (i.e. initiate GLAAS actions)
• Compile accruals
• Performs various other tasks in support of the function of the EG&T Office as assigned

USAID Kabul Afghanistan from July 1, 2014 - December 30, 2014

• Worked as Activity Manager for Assistance in Building Afghanistan by Developing Enterprises (ABADE) which is working principally with Private Sector (a Project with $105M).
• ABADE also is establishing public-private alliances (PPAs) so I have been reviewing PPAs Applications (100 – 200 pages minimum) and give comments and suggestions (written) to the Team Leader to move on to send concurrence to OAA.
• Participate in every meeting related to ABADE Project with partners and with Team Members to give comments and suggestions accordingly.
• Create an organized main project file as per USAID Filing system guidelines both Electronics and Hard Files.
• Create and organized by printing all PPAs that got concurrence using tracker from the project.
• Give suggestions for improving the Project filing system (Hard Copies) and work out accordingly and it was very welcome by the team leader.
• Assist in the Turquoise Mountain Project whenever asked by the Team Leader as a member of the Private Sector Team.
• Attend the briefing on the work Turquoise Mountain Project is doing in Murad Khane and share a little bit about the impact that USAID funding has had by COP of Turquoise Mountain.
• Organize one of the best Turquoise Mountain Lecture & Sale Roots of Afghan Jihad – on August 7, 2014, at the Muncy Center.
• Create and organized the main project file as per USAID Filing system guidelines both Electronics and Hard Files. (there was no Hard File at all for the Project).
• Assist in Application selection and Short Listing of new employee recruitment.
• Assist the office in the recruitment of new staff; coordination of technical evaluation or being a technical evaluation team committees, candidate selection, do interview and write selection memo.
• Assist the office by being POC for new arrivals, welcome here at the Main Gate show them around make them comfortable.
• Assist OEGI FSN, Administrative Assistant staff, in the preparation of travel vouchers, claims for authorized allowances and reimbursements, and other authorized expenses when they are processing the office chief's Travel Vouchers.
• Work with OEGI administrative and Division Chief Staff to track incoming staff and Temporary Assigned officers ensuring that points of contact for each newcomer are assigned, cell phone requests are submitted, office space is arranged, and access forms for State Open Net have been submitted.
• Attend regular weekly meetings with HR to track the new arrival and all Personnel Issues especially recruitment Assist in the closeout of OEGI INF 306-P-00-09-00506, Support to Infrastructure, USACE-United States Army Corps of Engineers, end date 1/13/2012 Project.
• Assist in updating Afghan info and track the Temporary Assigned officers scheduled for this purpose.
• As a file Custodians team me4mber, assist in working the OEGI office for the proper disposition of records under following ADS 502 guidance in coordination with C&R.
• Do other Administrative tasks as needed and assigned by the PM Division Head.
• Facilitated communication between internal and external project stakeholders to keep all parties well-informed.
• Recorded time allocated to projects and updated master tracking documents.
• Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
• Produced highly accurate internal and external letters and memoranda.
• Tracked project time and updated using excel spreadsheets.