Dedicated and focused Project Administrator who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Comprehensive knowledge of Microsoft Word, Outlook, Excel, and PowerPoint. Strong work ethic, professional demeanor, and great initiative. Proficient at quickly learning new policies and procedures. Ability to maintain confidentiality in regards to staff information.
Skills
Excellent
organizational and communication skills
Dedicated team player
Rapid learner with strong planning and implementing skills
Personable
Energetic and reliable.
Proficient
in Word, Excel, Outlook, & PowerPoint
Excellent team management skills
Strong work ethic
Resourceful
Experience
08/2022 to 01/2023
Tech/ReceptionistErg Group – Lexington, MA,
Scheduled and confirmed appointments.
Answered and directed incoming calls using multi-line telephone system.
Served visitors by greeting, welcoming and directing to appropriate personnel.
Processed payments and updated accounts to reflect balance changes.
Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
Updated and recorded customer or client information to maintain accounts.
Maintained daily calendars, set appointments with clients and planned daily office events.
Scheduled and confirmed appointments and meetings for management team.
Screened and verified visitors for identification credentials and purpose of visit to maintain security of personnel and office environment.
Answered multi-line telephone with polite tone of voice to provide general information and answer inquiries.
Scheduled appointments and maintained and updated appointment calendars.
Protected clients' rights by maintaining confidentiality of personal and financial information.
02/2020 to 11/2021
Project AssistantShawmut Design And Construction – Los Angeles, CA,
Responsible for new hire process to include new hire paperwork, payroll set, benefit enrollment maintenance, orientation & on-boarding.
Process all employee actions to include transfer, vacations, promotions, merit, bonus, pay adjustments and terminations.
Responsible for the administration of the accounts payable and receivable including reconciliation, verification, & distribution.
Maintain confidential employee files & other project filing including training and license records and vendor insurance certifications.
Completed daily administrative tasks, responding to emails, filing paperwork promptly.
Assisted with coordination of daily activities for projects.
Produced and distributed memos, newsletters and other forms of communication.
Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors.
Prepared project reports and documented activities.
Implemented onsite safety protocols and procedures and properly trained team members on prevention measures.
Trained and monitored employees to teach daily tasks and improve performance.
Prepared and planned worksites to help jobs run smoothly.
Sustained safety protocols and budget controls by maintaining proper and cost-effective equipment and materials usage.
Served as single point of contact for project scheduling and changes to maintain oversight while keeping progress on track.
Process all employee actions to include transfer, vacations, promotions, merit, bonus, pay adjustments and terminations.
Responsible for the administration of the accounts payable and receivable including reconciliation, verification, & distribution.
Maintain confidential employee files & other project filing including training and license records and vendor insurance certifications.
Responsible for new hire process to include new hire paperwork, payroll set, benefit enrollment maintenance, orientation & on-boarding.
Prepared monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports & work
Responsible for the efficient administration of the project by answering phone calls, greeting visitors & distributing mail. Responds and delegates requests for information.
Answer Hot Phone & manage all inquires including recording and tracking of all inquires to ensure all requests are responded to within contract requirements. Dispatch employees to accidents, repairs or other concerns of client or public.
Responsible for purchasing office supplies, maintaining equipment, rental and vendor contracts, 3rd party claims, client deliverables, & Adopt a Highway.
Assisted coordinating safety meeting materials and PowerPoint presentation.
Answer phones and transfer calls to appropriate staff members.
Contact vendors for quotes, shipping deliveries, and coordinating payments.
Answer customer service calls and manage all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements.
Attend meetings, take and record minutes of meetings and distribute the same as instructed.
Prepare monthly reports for QC including Project Issue Response Log, MMS reporting for FDOT, Entering Operational Inspection documents.
08/2015 to 01/2017
Registered Behavior TechnicianInvo Healthcare Associates Inc – South Plainfield, NJ,
Assisted with behavior management consultants in formulating behavior intervention plans.
Wrote assessments, care plans, and data collection. Coordinated services with insurance plan providers.
Observed students with physical and behavioral disabilities in both a mainstream and ESE classroom setting.
Proficient in Medicaid Billing for services and claims.
Assisted with building life and social skills useful for everyday activities and interactions.
Communicated with patients' family members to explain treatment process, answer questions and maintain relationships.
Planned and implemented individualized interventions as part of behavior treatment plans.
Completed daily client rounds and tracked client movements.
Documented patients' activities and behaviors into EHR system for recordkeeping.
Cultivated relationships with fellow staff members to enhance team collaboration.
Developed activity plans and instructional materials to assist with treatment.
Attended review, progress and clinical team meetings.
Understood autism spectrum disorder, associated behaviors and optimum treatments.
Recorded treatment plan administration using logs and progress reports.
08/2005 to 05/2015
ParaprofessionalCompany Name – City, State,
One-on-one in a mainstream class to child with Cerebral Palsy. Monitored students health needs and assisted with ADL's.
Helped with transfer from wheelchair to toilet.
Assisted student with using adaptive equipment, computers, and utensil cuff.
Assisted with school based therapy including stretching and monitored closely while in stander device.
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