project assistant resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • :
Professional Summary

Accomplished Project Assistant with experience addressing various business office needs through file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Diplomatic and professional when communicating with stellar time management and multitasking expertise. Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 15 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

  • Operations support
  • Spreadsheet development
  • Billing and Invoicing
  • CME Invoicing
  • Database Entry
  • Telephone etiquette
  • Client Relationships
  • Administrative support
  • Customer relations and communications
  • Office administration
  • Payroll and budgeting
  • Scheduling
  • Program files maintenance
  • Employee timesheet processing
  • Filing and data archiving
  • Workflow planning
  • Sorting and labeling
  • Multi-line phone proficiency
  • Travel planning
  • AP/AR proficient
  • Business administration
  • Spreadsheet management
  • EPIC Program
  • People Soft Financials
  • Check Requests
  • Travel Reimbursements
Work History
Project Assistant, 08/2015 to Current
Landry'sRockwall, TX,

Worked as and operated

  • Helped with Project Red/DISRIP CHF program, monitored fluid and sodium intake, made follow up calls to prevent 30 day readmissions, provided resources for meals on wheels and transportation when needed.
  • Helped with capturing data for DISRIP program.
  • Communicated details of new assignments and managed Continuation Medical Online Courses employees throughout project.
  • Tackled array of tasks under watchful eye for over 15 years of Administrative Assistant/ Project Assistant.
  • Worked with senior leadership for 15 years to complete complex projects on time and under-budget, like reimbursements for team.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.
  • Managed quality and client deadlines by working closely with staff to maintain adherence with project requirements.
  • Handled administrative duties, filing and errands.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements, like credentialing packets.
  • Completed multiple tasks simultaneously to optimize project completion like yearly Nurse Practitioner Week Luncheon.
  • Stayed up to date on document control standards specializing in capturing all data sheet job code stats.
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale for 15 years.
  • Tracked and recorded open and closed orders and change requests to prevent errors, keeping all team members aligned with current demands during my 6 years with JFK Medical Center
  • Handled administrative duties, filing and errands
  • Completed multiple tasks simultaneously to optimize project completion
  • Handled administrative duties, filing, and errands
  • Worked with senior leadership to complete complex projects on time and under-budget
  • Performed work according to project schedules and established quality standards
Executive Administrative Assistant, 12/1992 to 08/2015
Lineage LogisticsGlendale, CA,
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Transcribed phone messages and relayed to appropriate personnel.
  • Scheduled appointments and handled calenders for senior leadership.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips for doctor for over 15 years.
  • Screened calls and emails and initiated actions to respond or direct messages for managers and doctors for patients for chemotherapy treatment during my 15 years with Dr. R. Oratz.
  • Processed travel expenses and reimbursements for executive team and senior management group when colleagues went to CME conferences.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support and made sure all patients were seen in timely manner also maintained clinical reports to doctor during my 10-15 years working in office.
Project Assistant, 08/2015 to Current
Landry'sSaint Paul, MN,
  • Gained strong leadership skills by managing projects from start to finish.
  • Proven ability to develop and implement creative solutions to complex problems.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Proved successful working within tight deadlines and fast-paced environment.
  • Strengthened communication skills through regular interactions with others.
  • Acted as team leader in group projects, delegating tasks and providing feedback.
  • Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
  • Passionate about learning and committed to continual improvement.
  • Participated in team projects, demonstrating ability to work collaboratively and effectively.
  • Demonstrated high level of initiative and creativity while tackling difficult tasks.
  • Developed strong communication and organizational skills through working on group projects.
  • Skilled at working independently and collaboratively in team environment.
  • Organized and detail-oriented with strong work ethic.
  • Worked well in team setting, providing support and guidance.
  • Gained extensive knowledge in data entry, analysis and reporting.
  • Handled administrative duties, filing, and errands.
  • Worked with senior leadership to complete complex projects on time and under-budget.
  • Performed work according to project schedules and established quality standards.
  • Conducted research to assist with routine tasks and special projects.
  • Provided assistance with preparation of project-related reports, manuscripts and presentations
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Sorted, opened, and routed mail and deliveries to meet business requirements.
  • Created and updated records and files to maintain document compliance.
  • Researched and analyzed data to support project-related decisions.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Reported regularly to managers on project budget, progress and technical problems.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays.
  • Sourced, vetted and managed vendors needed to accomplish project goals.
  • Analyzed project performance data to identify areas of improvement.
  • Facilitated workshops to collect project requirements and user feedback.
Associate of Arts: Medical Social Work, Expected in to Eastern Gateway Community College - Steubenville, OH

Currently studying Social Work Studies and also implementing skills in currect job with certain

High School Diploma: , Expected in 01/1XXX to Forsythe Satellite Academy - New York, NY
  • Completed professional development in Business
  • Member of The Drama Class
Native or Bilingual

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Resume Overview

School Attended

  • Eastern Gateway Community College
  • Forsythe Satellite Academy

Job Titles Held:

  • Project Assistant
  • Executive Administrative Assistant
  • Project Assistant


  • Associate of Arts
  • High School Diploma

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