LiveCareer-Resume

project assistant resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

A results-driven administrative professional with over 13 years of experience providing diverse operations assistance in a fast-paced environment. Possess excellent organizational, time management, and customer relation skills. Open and clear communicator with demonstrated strategic vision and disciplined execution.

Highlights
  • Event management
  • Office administration
  • Financial administration
  • Team leadership
  • Quality assurance
  • Supervisory experience
  • Problem resolution
  • Report Generation
Education
University of Maryland University College Largo, MD Expected in 2014 Bachelor of Science : Psychology - GPA :

Minor: Management Studies

Experience
Bluecross Blueshield Of South Carolina - Project Assistant
Dallas, TX, 08/2000 - Current
  • Act as liaison to IDEA Partnership Partner organizations, in collaboration with Project Director.
  • Provide meeting planning for 3 to 4 meetings annually with 100 to 150 attendees.
  • Communicate with partnership organizations relaying accurate details of upcoming meetings to ensure relevant participation.
  • Contributed to the development of a publication that has been distributed to state education agencies.
  • Developed a registration system utilizing Constant Contact to track attendee registrations for annual meetings.
  • Provide on-site support for partnership meetings to include communicating with on-site banquet staff, ensuring accurate set up of meeting space, audio/visual equipment and food and beverage
  • Arrange site visits with potential hotels to ascertain ascertain if they meet the needs of the organization
  • Engage in contract negotiations with hotels to make sure meeting specifications (meeting space, sleeping rooms, audio/visual needs & food and beverage requirements) are in compliance with our budgetary guidelines.
  • Produce materials related to project meetings to including but not limited to: agendas, attendee lists, name badges and copying of meeting materials.
  • Coordinate travel arrangements for partner representatives to meetings through established NASDSE procedures for approval.
  • Oversee tasks of support staff to ensure accuracy of the work and that each task is completed (such as copying, consolidation of materials and providing meeting packets) in accordance to the specified timelines.
  • Ensure the accuracy of travel expenses and reimbursement requests for approval by the Project Officer to be submitted to the finance office.
  • Maintain constant communication with Project Director during frequent travel to ensure that ongoing work is on target and completed in the designate timeframe.
  • Oversee the process of submitting consultant agreements/contracts for approval by the Deputy Director by making sure that each document is free of errors and the formatting of the document is in compliance with guidelines established by the NASDSE.
  • Proofread and format any correspondence for meetings and/or documents to be distributed to partner organizations.
  • Consult with Project Director on a monthly basis to review monthly expenditures of the project.
  • Maintain and file current and archived project records.
  • Purchase office supplies or equipment for the project team as necessary.
Arthur J Gallagher & Co. - Administrative Assistant
Saint Louis, MO, 01/1998 - 08/2000
  • Administrative Assistant for J&E’s contract with the SBA for technical assistance to the Federal Office of Child Support Enforcement.
  • Supports the Project Director with all administrative duties and coordinate projects as assigned.
  • Managed a Clearinghouse of publications for the Office of Child Support
  • Maintained a database for publications and mailings using Microsoft Excel 97.
  • Conducted inventory of publications and notify Project Director when publications need to be reordered.
  • Mailed out publications and conference materials.
  • Ordered and maintains an inventory of supplies.
  • Processed requests for publications.
  • Provided administrative support to conference staff as needed.
Arthur J Gallagher & Co. - Senior Records Technician
Saint Peters, MO, 08/1994 - 06/1996
  • Worked with incoming 510(k) applications, chiefly on reviewing firms’ Good Manufacturing Practice (GMP) status.
  • Forwarded electronic messages to Center for Devices and Radiological Health’s Office of Compliance and routed the application for routine review.
  • Assisted in the log-in function, performing the necessary initial data entry, jacketing and routing.
Department Of The Interior - Administrative Assistant
Ann Arbor, MI, 08/1993 - 08/1994
  • Provided general support to project and senior administrative staff, including word processing support.
  • Contributed to the production of proposals and contract deliverables.
  • Maintained a database log of Requests for Proposals.
  • Photocopied proposals and deliverables for binding.
  • Maintained a weekly log for conference room reservations.
PSS & Associates, Inc. - Procurement Analyst
City, STATE, 08/1991 - 08/1993
    Publications

    Leading by Convening: A Blueprint for Authentic Engagement

    Skills

    Proficient in Microsoft Office (Word, Excel, PowerPoint, Publisher)

    Proficient in Constant Contact

    Proficient in use of webinar software (Adobe Connect)

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    Resume Overview

    School Attended

    • University of Maryland University College

    Job Titles Held:

    • Project Assistant
    • Administrative Assistant
    • Senior Records Technician
    • Administrative Assistant
    • Procurement Analyst

    Degrees

    • Bachelor of Science

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