Program Operations Support Assistant Resume Example
- Polished and professional Program Operations Support Assistant successful at supporting executive productivity and business operations. Knowledgeable about VT-22 Squadron practices and regulations, as well as office management protocols and calendar management. Works well with minimal oversight to carry out demanding work.
- Energetic Program Operations Support Assistant with extensive experience in DTS support roles. Focused on driving productivity by leveraging advanced administrative support skills. Dedicated to maintaining open lines of communication with leadership and colleagues.
Duties cover a wide variety of office automation administrative responsibilities
including but not limited to: various word processing assignments; the use of graphic
and database programs; revision/review of naval correspondences and instructions per
Standard Subject Identification Code (SSIC) Manual; update command rosters and
telephone directories; retrieves and uploads personnel award information via the Navy
Decorations Awards Systems (NDAWS); mail delivery/pickup and distribution; records
and filing support. Processes incoming and outgoing Naval messages utilizing Navy
Interface for Command Email (NICE) to include message, drafting, transmission,
reception and distribution duties. Maintain an up-to-date electronic library of
administrative files. Support management with administrative support for audits,
inventories, meetings, investigations, mishaps, incidents, and other related functions.
Initiates FITREP files using NAVFIT software.
(25%)
Serves as the Command PASS Coordinator (CPC), submits a variety of military personnel
transactions, such as gains, transfers, Permanent Change of Station (PCS) travel claims,
separation/retirement transactions, and dependency status to the appropriate
Personnel Support Detachment (PSD), via TOPS. Updates Service Members' Group Life
Insurance (SGLI) and Dependency Application Record of Emergency Data (NAVPERS
1070/602). Attend the Navy's PSD CPC monthly meetings/training. Monitors all TOPS
transactions and updates as needed via e-mail or telephone with the appropriate
section of PSD. Review PERS 2 Share Portal for all updated forms and Standard
Operating Procedures (SOPs). Create administrative remarks utilizing Navy Standards
Integrated Personnel System, (NSIPS). (25%)
Properly maintains the DTS, in conjunction with creating, reviewing, and generating all
travel authorization orders for the command. Reviews travel authorizations and
vouchers and ensure the accuracy of submissions as required by governing instructions
such as Joint Travel Regulations (JTR) and DODFMR. Establishes and maintains DTS
Budget Tracker for the current fiscal year annual budget for the command. Maintain a
record of all orders and vouchers processed. Ensures the member understands all
requirements prior to travel commencing. Utilize BUPERS Online (BOL), to regularly
process all personnel ITEMPO transactions for all active duty members that are TDY
away from parent command, as well as downloading current Officer Data Control
Report (ODCR) and Activity Manning Document (AMD). Ensures substantiating
documents for expenses were submitted by traveler, proper allocation of funding was
selected and submits requests to Certifying/ Approval Official. (25%)
Incumbent will initiate, review, submit and track all personnel security requests for
military and contract personnel through the Electronic Questionnaire for Investigations
Processing (e-QIP) system. Provide assistance to individuals in submitting their
questionnaire; obtaining information or requesting additional clarification from
applicants in order to determine the adequacy and completeness of investigative
documents; taking and submitting electronic fingerprints and tracking results of
adjudication of investigation via the Joint Personnel Adjudication System (JPAS).
Maintain files for status of pending investigations, current status of members and
periodic reinvestigations for secret and top secret clearance, in conjunction with
maintaining files in accordance with applicable regulations. Designated Trusted Agent
(TA) for the Trusted Associate Sponsorship System (TASS) by initiating the application
process for Common Access Cards (CAC) for contractors. Verify on reoccurring basis
eligibility for CAC based on adjudicated investigation contained within JPAS and current
contract requirement. (25%)
Incumbent may be required to go on detachments. Detachment duties include: all DTS
transactions (i.e. coordinating rental vehicles, lodging, flights with the Commercial
Travel Office (CTO) via military/commercial conveyance as needed, etc.). Tracks
IP/IUT/SMA qualifications, retrieves flights schedules, ATF's, NAVFLIRS, snivel reports
and duty roster for viewing purposes from TIMS. Identifies discrepancies and edits as
needed. Prepares and processes forms for Drop on Request (DOR) and attrition.
Performs other duties as assigned.
The incumbent serves as the Operations Schedules Technician reporting to the Squadron Operation officer on all matters relative to the duties and responsibilities assigned. Duties include coordination of all flight and ground training scheduling to accomplish he daily flight training mission, in an effective and efficient manner in accordance with Naval Air Training Command (NATRACOM) Training Air Wing TWO (TRAWING TWO) instructions.
Major Duties:
- Coordinate all scheduling requirements as tasked by the scheduling authority in the development of the daily flight schedule to include local operations, detachments, airspace, rand and route coordination.
- Update and maintain all tracking boards. maintain instructor, instructor under training and student scheduling boards to include snivels, crew rest periods, and instructor qualifications data.
- Screen and review the "snivel" log, and input as required the student/instructor current fight status and availability.
Process the daily flight schedule in the Training Integration Management System (TIMS) and post/distribute as directed.
- Utilizing TIMS data, assist the Schedules Office in the creation/updating of operational summaries and other flight related reports and requirements. Supply statistical data to the Schedules Officer as required.
- File and maintain all information and documents related to the flight schedules.
- As needed, assist with TIMS flight schedule execution data documentation.
- Perform ad hoc responsibilities in the absence of the Schedules Officer and/or other duties as assigned.
Assisted teacher/teachers with running copies for students, Assisting students with projects, assisting students with learning stations, read to students for story time, sat in with students during nap time, assisted teacher with students at playground, assisted students at lunch time to help open food/snacks, etc. I also filled in as a substitute when needed.
Oversaw all aspects of the boutique from planning to purchasing merchandise according to current trend, set-up in store and online displays, researched for new and current trends in order for the boutique to succeed and offer custom and client satisfaction, operated and maintained computer programs and apps related to work, file tax paperwork
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Resume Overview
School Attended
- Bishop High School
- Texas A&M University - Kingsville
- Coastal Bend College
Job Titles Held:
- Program Operations Support Assistant
- Schedules Technician
- Volunteer/Substitute Teacher
- Apple Blossom Boutique
Degrees
- High School Diploma
Bachelor of Science
Some College (No Degree) in Certified Nurse Aide
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