Extremely organized and detailed self-starter able to strategize and prioritize effectively in the face of competing deadlines. A conscientious dedicated, dependable team player with exceptional people skills, who cultivates positive working relationships with external clients, co-workers and works collaboratively to solve problems. Polished Administrative professional with over 20 years experience, with budgeting, negotiating, and data management background. .
Skills
Project management
Active Listening & Learning
Critical thinking skills
Contract & Oversight
Self motivated
Spreadsheet/ Information management
Budget & Planning
Solid interpersonal communication and organizational skills
Data Management
Proficient in Microsoft Office( Word, Excel, and Powerpoint) Outlook , SharePoint
Work History
Program Assistant, 03/2011 - Current Core Group – Chevy Chase, MD,
Manage Directors, and Senior Project Officers complex calendar, scheduling high volume of meetings domestic and international (multiple time zones)
Interview and assist with onboarding for full-time and contract Program assistants
Project manage logistics for team off-sites and large grantee convening's
Assist with team building initiatives and support for maintenance of organizational culture and employee morale
Served on Global Community Grantmaking Program, actively manage relationships with selected community organizations; make grants
Collaborates with internal and external partners, principals having 15-25 grantees each, and government officials
Coordinate extensive corporate domestic/international travel for delegation employee and high-level visitors; preparing visa applications, flights, hotel accommodations, and ground transportation
Conduct research, gather and proof briefing materials, agenda, and decks for co-chair/ leadership
Served in development of CRM system to track governmental meetings and contacts
Reconcile and process corporate card expense reports, check request, and reimbursements;accurately and timely
Frequently use word processing, spreadsheet, database, and presentation software
Managed team SharePoint site by uploading, organizing, and maintaining documents
Conducted thorough research using diverse resources to assist theprofessional staff with routine and special project tasks.
Maintained budgets and estimates and for large Foundation Events,
Supported Director's daily operational, complex calendar management, prioritizing tasks, and allowing senior staff to increase productivity.
Coordinated all travel and hotel accommodations for management
Screened calls and emails and initiated actions to respond to direct messages for 2 managers.
Processed travel and expense and reimbursements for 6 member executive team and senior management group
Handled logistics, catering, supply ordering for the office
Composed, formatted/edited, prepared a variety of written correspondence ensured that materials are being consistent with Harvard style guidelines; Prepared documents needed for IRO engagement report.
Handled documents containing medical or private health records, (HIPAA) protections, with confidentiality Prepared spreadsheets, presentations, and meeting minutes Maintained the filing system; scanning and copying documents Proactively took the initiative to support the varying needs of the team.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Developed and maintained an automated alert system for upcoming deadlines on incoming requests and events..
Meeting Planning Coordinator, 02/2004 - 02/2009 The Rotary Foundation – Cleveland, OH,
Created and maintained conference database for each event; managed and monitored conference websites to ensure accurate registration
Prepared travel (domestic/international), budget and correspondence data for client meetings
Collaborated with graphic/web designer, printer, meetings director, & CRT course director on marketing strategy & tactics to attract 1000 medical professionals to a high-tech multi-modular 4-day interventional cardiology conference featuring live-cases via satellite from around the world.
Managed budgetary and correspondence database for all fellows and faculty participating in the annual international scientific meeting (CRT), for four consecutive years.
Promoted, hosted and managed bi-weekly medical dinners for targeted audience,-regional cardiologists & nurse technicians, sponsored by Continuing Medical Education (CME) industry grants and/or sales representative; 24 dinner meetings per year.
Conducted site searches, selected venues, managed room blocks and hotel contacts.
Assisted Meeting Director in soliciting and coordinating industry support and participation for all meetings.
Achieved revenue by reducing the cost of travel expenses for fellow participants of our largest yearly meeting
Developed revisions for systems and procedures by evaluating operational practices and identifying improvement.
Vendor management and invoice processing
Prepared reports, produced quarterly reports, correspondence, and memoranda's.
Trained new and temporary administrative staff.
Processed reimbursements, honorarium requests, and all vendor-related invoices, and renew office equipment contracts.
Boosted staff morale and teamwork by organizing staff outings and weekly meetings.
Education
Associate of Arts: Business Management, Expected in 2018 - University of Maryland University College - College Park, MD GPA:
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
