Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Extremely organized and detailed self-starter able to strategize and prioritize effectively in the face of competing deadlines. A conscientious dedicated, dependable team player with exceptional people skills, who cultivates positive working relationships with external clients, co-workers and works collaboratively to solve problems. Polished Administrative professional with over 20 years experience, with budgeting, negotiating, and data management background. .

  • Project management
  • Active Listening & Learning
  • Critical thinking skills
  • Contract & Oversight
  • Self motivated
  • Spreadsheet/ Information management
  • Budget & Planning
  • Solid interpersonal communication and organizational skills
  • Data Management
  • Proficient in Microsoft Office( Word, Excel, and Powerpoint) Outlook , SharePoint
Work History
Program Assistant, 03/2011 - Current
Core Group Chevy Chase, MD,
  • Manage Directors, and Senior Project Officers complex calendar, scheduling high volume of meetings domestic and international (multiple time zones)
  • Interview and assist with onboarding for full-time and contract Program assistants
  • Project manage logistics for team off-sites and large grantee convening's
  • Assist with team building initiatives and support for maintenance of organizational culture and employee morale
  • Served on Global Community Grantmaking Program, actively manage relationships with selected community organizations; make grants
  • Collaborates with internal and external partners, principals having 15-25 grantees each, and government officials
  • Coordinate extensive corporate domestic/international travel for delegation employee and high-level visitors; preparing visa applications, flights, hotel accommodations, and ground transportation
  • Conduct research, gather and proof briefing materials, agenda, and decks for co-chair/ leadership
  • Served in development of CRM system to track governmental meetings and contacts
  • Reconcile and process corporate card expense reports, check request, and reimbursements;accurately and timely
  • Frequently use word processing, spreadsheet, database, and presentation software
  • Managed team SharePoint site by uploading, organizing, and maintaining documents
  • Conducted thorough research using diverse resources to assist theprofessional staff with routine and special project tasks.
  • Maintained budgets and estimates and for large Foundation Events,
Executive Assistant, 02/2009 - 02/2011
Abb Ltd Stevens Point, WI,
  • Supported Director's daily operational, complex calendar management, prioritizing tasks, and allowing senior staff to increase productivity.
  • Coordinated all travel and hotel accommodations for management
  • Screened calls and emails and initiated actions to respond to direct messages for 2 managers.
  • Processed travel and expense and reimbursements for 6 member executive team and senior management group
  • Handled logistics, catering, supply ordering for the office
  • Composed, formatted/edited, prepared a variety of written correspondence ensured that materials are being consistent with Harvard style guidelines; Prepared documents needed for IRO engagement report.
  • Handled documents containing medical or private health records, (HIPAA) protections, with confidentiality Prepared spreadsheets, presentations, and meeting minutes Maintained the filing system; scanning and copying documents Proactively took the initiative to support the varying needs of the team.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Developed and maintained an automated alert system for upcoming deadlines on incoming requests and events..
Meeting Planning Coordinator, 02/2004 - 02/2009
The Rotary Foundation Cleveland, OH,
  • Created and maintained conference database for each event; managed and monitored conference websites to ensure accurate registration
  • Prepared travel (domestic/international), budget and correspondence data for client meetings
  • Collaborated with graphic/web designer, printer, meetings director, & CRT course director on marketing strategy & tactics to attract 1000 medical professionals to a high-tech multi-modular 4-day interventional cardiology conference featuring live-cases via satellite from around the world.
  • Managed budgetary and correspondence database for all fellows and faculty participating in the annual international scientific meeting (CRT), for four consecutive years.
  • Promoted, hosted and managed bi-weekly medical dinners for targeted audience,-regional cardiologists & nurse technicians, sponsored by Continuing Medical Education (CME) industry grants and/or sales representative; 24 dinner meetings per year.
  • Conducted site searches, selected venues, managed room blocks and hotel contacts.
  • Assisted Meeting Director in soliciting and coordinating industry support and participation for all meetings.
  • Achieved revenue by reducing the cost of travel expenses for fellow participants of our largest yearly meeting
  • Developed revisions for systems and procedures by evaluating operational practices and identifying improvement.
  • Vendor management and invoice processing
  • Prepared reports, produced quarterly reports, correspondence, and memoranda's.
  • Trained new and temporary administrative staff.
  • Processed reimbursements, honorarium requests, and all vendor-related invoices, and renew office equipment contracts.
  • Boosted staff morale and teamwork by organizing staff outings and weekly meetings.
Associate of Arts: Business Management, Expected in 2018
University of Maryland University College - College Park, MD
Additional Information

Licensed Real Estate Agent

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Resume Overview

School Attended

  • University of Maryland University College

Job Titles Held:

  • Program Assistant
  • Executive Assistant
  • Meeting Planning Coordinator


  • Associate of Arts

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