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Payroll Specialist Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Professional Summary

Reliable Payroll Specialist with solid background in payroll processes, accounts receivable, data entry,schedule management, and procedures for large municipality. Proven history of achievement and innovation coupled with outstanding work ethic, commitment and loyalty. Strong track record of effective leadership, collaborative teamwork and articulate communication. Highly adept with key strengths in payroll administration functions, including discrepancy research, regulatory guidelines adherence, complex processing procedures and program management. along with expertise in delivering office and administrative support by applying strong organizational, technical, communication, and customer service skills. An outstanding communicator and team leader with strong interpersonal skills. Seeking to thrive in a demanding, deadline-driven environment.

Extensive experience leading and planning financial and operational audits. Dedicated to managing, coordinating, and facilitating assigned audits.

Skills
  • Attention to detail
  • Accounts payable / accounts receivable
  • Inventorying
  • Accurate and detailed
  • Paperwork drafting
  • Advanced clerical knowledge
  • Internal communications
  • Routing mail
  • Conference planning
  • Pleasant demeanor
  • Office administration
  • Time management
  • Sorting mail
  • Personable and outgoing
  • Critical thinking
  • Relationship building
  • Bookkeeping
  • Works well under pressure
  • Sorting packages
  • Memorization and recall
  • Articulate and well-spoken
  • Cleaning abilities
  • Customer service-oriented
  • Teamwork and collaboration
  • Invoice processing
  • Invoice preparation
  • Answering incoming calls
  • Greeting visitors
  • Payroll and budgeting
  • Purchase orders organization
  • Accounting familiarity
  • Ability to shift attention back and forth between two or more activities
  • Demonstrates honest behavior in all work task and responsibilities
  • Website graphics
  • Advanced graphic design
  • Project Management
  • Logo design
  • Digital imagery
  • Creating visual art
  • Marketing and advertising
  • Project presentations
  • Flier and poster printing
  • Proficient in Adobe CS5
  • Creative design layouts
  • Adobe Creative Suite
  • Data auditing assistance
  • New hire processing
  • Processing garnishments
  • Payroll administration
  • General ledger posting
  • Integrated accounting systems
  • Accounts Receivable
  • Journal entry preparation
  • Time sheet review
  • Processing wage withholding orders
  • Payroll processing
  • Conflict resolution
  • Spreadsheet creation
  • Telephone and email etiquette
  • Meeting deadlines
  • Check writing
  • Budgeting
  • Data Analysis
  • Issue resolution
  • Financial reports
  • Payroll administration experience
  • Exceptional Microsoft Excel skills
  • Expense reimbursements
  • Checking time cards
  • Bi-weekly payroll processing
  • Record keeping requirements
  • Financial software
  • Fiscal budgeting knowledge
  • Record keeping
  • Invoice and payment processing
  • MS Office
  • Payment posting
  • New employee processing
  • Documentation and reporting
  • Payroll policies and procedures
  • Internal controls
  • Garnishment processing
Work History
01/2019 to Current
Payroll Specialist Radial Commerce, Inc Walton, KY,
  • Maintained daily bookkeeping report
  • Researched payroll errors and processed payments for federal and state taxes, social security, Medicare, and various employee deductions, annuity contributions and retirement plan withholding's
  • Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding
  • Monitored and tracked all employees' leave time
  • Processed various garnishments, including child support, bankruptcies and tax levies
  • Documented and processed all garnishments for bankruptcies, student loans and child support orders
  • Balanced and submitted bankruptcy report and child support for check disbursement
  • Administered company's retirement plan
  • Prepared and monitored sick leave files and served as administrator of sick leave program
  • Processed voids and reissues, created non-sufficient funds (NSF) list for Human Resources and made salary changes in payroll and monthly leave accruals
  • Monitored compliance with generally accepted accounting principles and company procedures
  • Reconciled all payroll liabilities to general ledger and prepared monthly payroll accrual entries
  • Processed gross pay, state and federal tax withholding, social security, Medicare and other deductions for all employees
  • Communicates with citizens, merit system employees, department heads, and elected officials by sending and responding to correspondences, attending meetings, making presentations, and working with other internal departments
  • Supports senior staff member and/or department/jurisdiction by coordinating schedules, composing correspondences, producing reports, drafting ordinances/resolutions, updating procedure manuals, creating forms, maintaining and updating files, attending training's, maintaining records, ordering supplies, and implementing and monitoring new programs
  • Performs human resource function by filling out critical needs forms or certification list requests, on-boarding new hires, monitoring time-sheets, tracking leave time, assisting in annual review process, and/or processing payroll for the department/organization
  • Initiates, writes, implements, monitors, and reports on grants following Federal, State, Local, and grant guidelines
  • Maintains and processes documents related to employees’ pay, benefits and compensated leave
  • Maintains and processes documents related to employees’ pension.
    Ensures the appropriate amount of funds for taxes, benefit payments and other expenses are deducted from employees’ paychecks and sent to the appropriate recipients
  • Prepares, updates and maintains electronic and paper personnel records for the jurisdiction, such as Personnel Actions (PAs) and performance evaluations
  • Provides information about the jurisdiction’s personnel policies, programs, benefits and employees to internal and external entities when appropriate requests for information are received
  • Conducts orientation meetings for new employees by providing important information about pay and benefits to new employees and assisting them with completion of various paperwork
  • Prepares and submits reports to appropriate organizations (IRS, State of Alabama) to comply with employment regulations
  • Managed payroll processing for 95 employees
  • Responded to employee questions and requests for information in timely and knowledgeable fashion
  • Maintained employee confidence and protected payroll operations by keeping information confidential
  • Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates
  • Updated employee files with new details such as changes in address or salary levels
  • Developed reports by compiling summaries for earnings, taxes, deductions, nontaxable wages, disability and leave
  • Adjusted employee tax status along with information regarding withholding
  • Verified timekeeping records and handled any discrepancies with employees
  • Updated employee banking records when it was necessary
12/2008 to 01/2019
Front Office Admin Education First Palo Alto, CA,
  • Organized files, developed spreadsheets, faxed reports and scanned documents
  • Prepared correspondence, forms, reports, calendars and other documents
  • Resolved customer issues quickly and effectively
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events
  • Planned and oversee community events
  • Handled incoming and outgoing correspondence, including faxes, phone and email
  • Escorted visitors to specific offices or meeting rooms
  • Coordinated calendars and schedules for management team
  • Assisted coworkers and staff members with special tasks on a daily basis
  • Reviewed incoming correspondence and determined the action required and its priority
  • Managed reception activities, including greeting visitors, answering phones and maintaining the front desk in an organized manner
  • Worked successfully with different methods of data collection
  • Addressed customer service inquiries thoroughly and quickly
  • Greeted incoming customers in a professional manner and provided friendly, knowledgeable assistance
  • Managed executive calendar and coordinated weekly project team meetings
  • Communicated with staff and coworkers frequently about special needs and requests
  • Provided administrative services, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes
  • Acted as the first point of contact to greet and welcome customers in a friendly, courteous manner
  • Answered calls in a timely matter and forwarded to appropriate parties
  • Created PowerPoint presentations for business development purposes
  • Cleaned and organized reception area to maintain company appearance standards
  • Assisted with event planning, including associated travel and logistical arrangements
  • Managed daily office operations
  • Performed diverse office assistance functions as required
  • Scanned physical files into digital records
  • Managed office operations including communications, mail distribution, supply ordering and inventory control
  • Communicated with internal and external individuals to obtain and provide information
  • Researched information to solve problems and answer questions posed by employees, vendors, or the general public
  • Performed calculations to accurately report, dispense, and/or collect monies
  • Processed payments by preparing. documenting, and rectifying disbursements to citizens, and/or businesses
  • Updated computer graphic files using graphics software programs
  • Maintained consistent use of graphic imagery in materials and other marketing outreach
  • Put together videos for social media, advertising and informational purposes
  • Applied knowledge of production to create high-quality images
  • Developed print materials such as brochures, banners and signs
  • Contributed design ideas in early planning stages with customers and project managers
  • Designed advertisements, banners and signage from concept through completion
  • Created digital image files for use in digital and traditional printing methods
  • Designed creative digital displays used in on-line advertising for local businesses
  • Managed event logistics and operations, including support staff, vendor services and volunteers
  • Selected and ordered decor and event materials
06/2015 to Current
General Accountant (part-time) Tradcraft Nutrition City, STATE,
  • Prepared financial pages for presentation to senior management
  • Prepared documents, reports and presentations using advanced software
  • Prepared accurate financial statements at end of the quarter
  • Compiled general ledger entries on a short schedule with nearly 100% accuracy
  • Performed administrative tasks such as record keeping, writing correspondence and gathering materials
  • Compiled financial reports pertaining to cash receipts, expenditures and profit and loss
  • Analyzed monthly balance sheet accounts for corporate reporting
  • Maintained integrity of general ledger, including the chart of accounts
  • Collected and reported monthly expense variances and explanations
  • Processed payments and applied to customer balances
  • Filed tax returns and prepared governmental reports in compliance with strict standards
  • Collected and arranged information and entered details into computer database
  • Researched current and emerging art and graphic design technologies
  • Created user interface design style guide in support of interactive game products
  • Maintained consistent use of graphic imagery in materials and other marketing outreach
  • Designed proposal covers and spines
  • Presented projects to internal clients
  • Provided high quality results in a timely manner
  • Formatted text and graphics for blog posts, newsletters and other materials
  • Designed advertisements, banners and signage from concept through completion
  • Delivered production ready graphics in HTML and CSS for all marketing assets
  • Created aesthetically-pleasing advertisements that complemented the products
02/2017 to Current
Freelance Graphic Designer Vivid Designs City, STATE,
  • Created digital image files for use in digital and traditional printing methods
  • Applied knowledge of production to create high-quality images
  • Designed website layouts, templates and unique branded looks
  • Completed final touches for projects such as images sizes and font selection
  • Developed print materials such as brochures, banners and signs
  • Met with customers to present mock ups and collect information for adjustments
  • Used Adobe Creative Cloud to create images and layouts
  • Built corporate brands by designing cohesive looks between elements such as logos and letterheads
  • Contributed design ideas in early planning stages with customers and project managers
  • Generated detailed specs of final designs
  • Created aesthetically-pleasing advertisements that complemented the products
  • Planned, organized and scheduled work
  • Formatted text and graphics for blog posts, newsletters and other materials
  • Delivered production ready graphics in HTML and CSS for all marketing assets
  • Updated computer graphic files using graphics software programs
  • Presented projects to internal clients
  • Carefully proofread labels and sales materials prior to printing
  • Researched current and emerging art and graphic design technologies
  • Designed art and copy layouts for direct mail advertising material
  • Provided high quality results in a timely manner
  • Proofed and approved production and printing drafts of promotional materials
  • Adjusted images sizes and selected fonts for many projects
  • Produced many projects for advertising and informational purposes
  • Used ADOBE to create images and layouts
Education
Expected in 2010
GED:
Jefferson State Community College - Birmingham, AL
GPA:
Expected in
Associate of Arts: Accounting
Jefferson State Community College - Birmingham, AL
GPA:

Still currently in school. Will graduate in May 2020

Expected in 2017
Certified Municipal Court Magistrate:
Alabama Office Of Courts - Montgomery, AL
GPA:

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Resume Overview

School Attended
  • Jefferson State Community College
  • Jefferson State Community College
  • Alabama Office Of Courts
Job Titles Held:
  • Payroll Specialist
  • Front Office Admin
  • General Accountant (part-time)
  • Freelance Graphic Designer
Degrees
  • GED
  • Associate of Arts
  • Certified Municipal Court Magistrate

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