Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Seasoned Payroll Specialist bringing 10 year experience in accounting and operations management. Proven history or achievement and innovation with outstanding work ethic, commitment, & loyalty. Strong track record of effective leadership, collaborative teamwork and articulate communication. Highly adept with key strengths in payroll administration functions, including discrepancy research, regulatory guidelines adherence, complex processing procedures and program management.

  • Conference & Event Planning
  • Time Management
  • Critical Thinking
  • Relationship Building
  • Articulate Speech
  • Graphic Design
  • Money Management
  • Marketing and Advertising
Work History
01/2019 to Current Payroll Specialist Vitalant | San Francisco, CA,
  • Provides information about the jurisdiction’s personnel policies, programs, benefits, and employees to internal and external entities.
  • Facilitates the new hire process by requesting registers, processing new hire paperwork, scheduling and delivering new hire orientations, and/or submitting paperwork to appropriate department once completed.
  • Monitors, processes, and maintains confidential human resource information regarding employees’ pay, benefits, and leave time.
  • Reviews and processes department time-keeping reports, timecards, and other documentation then finalizes payroll in a human resources information system (HRIS). Currently Webb Payroll
  • Prepares and submits forms and reports to appropriate governmental organizations (e.g., IRS, State of Alabama, local entities) and prepares and distributes employee tax forms to comply with employment regulations.
  • Maintains and processes documents related to employees’ pensions such as pension loans and pension benefit forms.
  • Reconciles payroll reports to ensure accuracy of payments to employees (e.g., classified, unclassified, elected, appointed), vendors (e.g., voluntary/involuntary deductions), and government entities (e.g., taxes, child support); facilitates payments to applicable parties; and creates departmental reports.
  • Works in Accounts Receivable preparing deposits for various bank accounts
02/2017 to Current Freelance Graphic Designer Nbc Universal | Salt Lake City, UT,
  • Created digital image files to be used as logos,
  • Designed & developed website layouts, templates, & print materials such as brochures, banners, signs etc.
  • Collaborated with clients to ensure quality services!
  • Built corporate brands by designing cohesive looks between elements such as logos and letterheads.
  • Contributed design ideas in early planning stages with customers and project managers.
  • Generated detailed specs of final designs.
  • Created aesthetically-pleasing advertisements that complemented the products.
  • Planned, organized and scheduled work.
  • Formatted text and graphics for blog posts, newsletters and other materials.
  • Delivered production ready graphics in HTML and CSS for all marketing assets.
  • Updated computer graphic files using graphics software programs.
  • Presented projects to internal clients.
  • Carefully proofread labels and sales materials prior to printing.
  • Researched current and emerging art and graphic design technologies.
  • Designed art and copy layouts for direct mail advertising material.
  • Provided high quality results in a timely manner.
  • Proofed and approved production and printing drafts of promotional materials.
04/2017 to Current Magistrate State Of North Carolina | Statesville, NC,
  • Reviewed legal documents and memos to make determinations on pretrial issues, motions and final rulings.
  • Responded to inquiries from general public regarding court appearance, trial dates, judicial procedures and fines.
  • Processed payments for fines and fees, maintained accurate drawers, issued receipts and updated account balances.
  • Met with judges, lawyers and police officials to coordinate functions of court.
12/2008 to 02/2019 Front Office Admin Gas Board Of The City Of Fultondale | City, STATE,
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Prepared correspondence, forms, reports, calendars and other documents.
  • Resolved customer issues quickly and effectively.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Planned and oversee community events.
  • Handled incoming and outgoing correspondence, including faxes, phone and email.
  • Escorted visitors to specific offices or meeting rooms.
  • Coordinated calendars and schedules for management team.
  • Assisted coworkers and staff members with special tasks on a daily basis.
  • Reviewed incoming correspondence and determined the action required and its priority.
  • Managed reception activities, including greeting visitors, answering phones and maintaining the front desk in an organized manner.
  • Worked successfully with different methods of data collection.
  • Addressed customer service inquiries thoroughly and quickly.
  • Greeted incoming customers in a professional manner and provided friendly, knowledgeable assistance.
  • Managed executive calendar and coordinated weekly project team meetings.
  • Communicated with staff and coworkers frequently about special needs and requests.
  • Provided administrative services, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes.
  • Acted as the first point of contact to greet and welcome customers in a friendly, courteous manner.
  • Answered calls in a timely matter and forwarded to appropriate parties.
  • Created PowerPoint presentations for business development purposes.
  • Cleaned and organized reception area to maintain company appearance standards.
  • Assisted with event planning, including associated travel and logistical arrangements.
  • Managed daily office operations.
  • Performed diverse office assistance functions as required.
  • Scanned physical files into digital records.
  • Managed office operations including communications, mail distribution, supply ordering and inventory control.
  • Communicated with internal and external individuals to obtain and provide information.
  • Researched information to solve problems and answer questions posed by employees, vendors, or the general public.
  • Performed calculations to accurately report, dispense, and/or collect monies.
  • Processed payments by preparing. documenting, and rectifying disbursements to citizens, and/or businesses.
  • Updated computer graphic files using graphics software programs.
  • Maintained consistent use of graphic imagery in materials and other marketing outreach.
  • Put together videos for social media, advertising and informational purposes.
  • Applied knowledge of production to create high-quality images.
  • Developed print materials such as brochures, banners and signs.
  • Contributed design ideas in early planning stages with customers and project managers.
  • Designed advertisements, banners and signage from concept through completion.
  • Created digital image files for use in digital and traditional printing methods.
  • Designed creative digital displays used in on-line advertising for local businesses.
  • Managed event logistics and operations, including support staff, vendor services and volunteers.
  • Selected and ordered decor and event materials.
Expected in 2017 Certified Municipal Court Magistrate | Alabama Office Of Courts, Montgomery, AL GPA:
Expected in 2009 High School Diploma | Locust Fork High School, Locust Fork, AL GPA:
Expected in Associate of Arts | Accounting Jefferson State Community College, Birmingham, AL GPA:

Still currently in school. Will graduate in May 2020

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School Attended

  • Alabama Office Of Courts
  • Locust Fork High School
  • Jefferson State Community College

Job Titles Held:

  • Payroll Specialist
  • Freelance Graphic Designer
  • Magistrate
  • Front Office Admin


  • Certified Municipal Court Magistrate
  • High School Diploma
  • Associate of Arts

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