office manager executive assistant resume example with 19+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000
Cell:
resumesample@example.com
:
Professional Summary
Meticulous Multitasking Office Manager with Executive-level Administrative Management,Business and Operational leadership expertise. Multidisciplinary professional exhibits essential and developed techniques in policy, procedure. Process improvement initiatives which minimize labor, increase productivity and maintain quality in all aspects of administrative support.
Skills
Microsoft Office /Microsoft Word, Office 365 Detail oriented
PowerPoint, Excel, Bluebeam Inventory control
Social media knowledge Access, Box, Slack, Outlook, Expense reporting
Google Drive, Drop Box, SharePoint Scheduling and calendar management
Peachtree (SAGE), CRM and office management software
Flexible Word Perfect, One Write Plus, Skype
Self-motivated
Budgeting and finance
Conflict resolution
Extremely organized
Inependent, critical thinking
Turning Point, Intellidesk, Tellmate,
Morning Star, Wun Systems
Mac proficient,
Work History
Office Manager / Executive Assistant, 01/2017 to Current Ice Consulting – Milpitas, CA,
Provides Administrative support to all Executive Management & Program Directors including travel arrangements, logistics, scheduling calendar meetings, expense reports etc.
Manage monthly credit card reconciliations for company credit card Manage the front desk, including greeting VIP, visitors, possible candidates In charge of receiving all mail and packages from FEDEX, UPS, etc.
Responsible for all invoice entry into Workflow Obtain vendor quotes as required.
In conjunction with HR and IT organize on boarding orientation process for NY based staff including work space, equipment and paperwork Support and serve as backup to the Regional Director as a liaison with building management.
In coordination with leasing director provide lead support in setting up new office space.
Manage and arrange all NY events (i.e,brown bag, holiday parties, office gatherings, staff retreat ) Assist in maintaining and updating office folders in SharePoint Monitor and check staff travels & vacation calendars are maintained up to date Support general office compliance needs: first aid, fire marshal team, office security, etc.
Monitor and controlled office inventory to ensure adequate supply levels, timely product ordering and efficient management of company resources.
Distribute company correspondence, including memos and updates to reinforce and apprise departments and divisions of corporate objectives and developments.
Support Skype and conference call set up and troubleshooting.
Perform additional duties and projects as assigned by management.
Plan and coordinate logistics and materials for board meetings, committee meetings and staff events Coordinate with hiring recruiters to schedule possible candidates to meet with Directors in person or over the phone interviews Maintain a clean reception area, including lounge, kitchen and associated areas.
Office Manager, 03/2015 to 01/2017 Rv Retailer – Rockport, TX,
Provide administrative support to NY based Program Directors including travel and logistics support Manage the front desk, including greeting visitors, accepting mail and packages from FEDEX, UPS, etc.
Assist with entry of invoices into Workflow Obtain vendor quotes as required.
In conjunction with HR and new hire manager, organize the on boarding and orientation process for NY including work space.
Support and serve as backup to the executive assistant and as liaison with building management.
In coordination with executive assistant provide support for NY events ( i.e,brown bag, holiday parties, office gatherings, staff retreat ) Assist in maintaining and updating New York and DC office folders in Box In coordination with executive assistant, monitor and check to ensure staff travels & vacation calendars are maintained.
Support general office compliance needs: first aid, fire marshal team, office security, etc.
Support video conferencing and conference call set up and troubleshooting.
Perform additional duties and projects as assigned by management.
Planned and coordinated logistics and materials for meetings, client meetings and staff events.
Ordered and distributed office supplies while adhering to a fixed office budget.
Screened applicant resumes and coordinated both phone and in-person interviews.
Opened and properly distributed incoming mail.
Greeted numerous visitors, including VIPs, vendors and interview candidates.
Maintained a clean reception area, including lounge and associated areasanaged office inventory, vendors, organization and upkeep.
Office Manager/Personal Assistant, 07/2014 to 03/2015 Teknavo Us Inc – City, STATE,
Point of contact for TEKNAVO US Inc.,
Handling all day to day operations
Organizing and maintaining an efficient safe work environment
Handling all employee records and employee inquires
Processing monthly payroll into the payroll system
Allocating payments based on bank statement /credit card statement
Handling all Accounts payable and Receivable Reconcile bank statements, credit card statements with SAGE accounting program
Monthly Process Petty Cash Reports/ Credit Card Registry reports
Manage meetings, arranging conference calls, office arrangements and travel accommodations for the CEO
Take meeting minutes for the CEO /COO
Maintain Travel diary as well as Travel accommodations for Consultants
Record and Process monthly expense for the CEO
Work with Human Resource and IT in setting up new hires Direct contact for facility related/security issues with the building
Executive Receptionist/Administrative Assistant, 06/2010 to 07/2014 Prime Office Centers – City, STATE,
Assisted the General Manager in the daily operations of the center and help assisted new employees with training
Responsible for setting up New Tenants Accounts, and executed any secretarial work for tenants upon request
Reserved conference rooms and coordinated video conferences
Updated the phone system and answered phones for over 150 companies daily
Liaison between tenants, potential client's and office vendors
Handled all incoming calls, mass mailings/deliveries and ordering of office supplies
Posted deposits to the proper accounts and generated bank deposits daily
Provide Secretarial and Administrative Services to over 50 in house tenants up on request.
Bookkeeper/Office Manager, 11/2009 to 05/2010 Happy Rock Merchant Solutions – City, STATE,
Processed Full Cycle Accounts Payable and Receivable
Maintained an alphabetical and numerical filing system based on the Tax year
Prepared and submitted extensive expense reports
Reconciled monthly American Express statement and work with Finance department on monthly bills/ invoices
Reconciled Bank Statements,
Processed Checks Handled all administrative requests for the company (phone coverage and message taking, preparation of correspondence, filing, faxing, messenger service and FedEx/UPS).
Book keeper/ Administrative Assistant, 03/2006 to 01/2009 New York Insulation – City, STATE,
Handled all Accounts Payable and Receivables
Prepared and submitted extensive expense reports for the
General Contractor Handled all administrative requests for the department (phone coverage and message taking, preparation of correspondence, filing, faxing, messenger service and FedEx/UPS)
Coordinated internal/external meetings and conference calls
Handled all payroll entries
Handled confidential proposals and client agreements
Sorted and distributed mail
Handled all outstanding collections.
General Administrative Assistant, 01/1999 to 07/2004 Losquardo Ice Co Inc – City, STATE,
Duties, included answering phones, filing, faxing ordered supplies and other duties upon request
Maintained all Ice and Oil Inventory
Prepared and verified all purchase orders and followed up with vendors Prepared daily schedules for drivers
Administered All money counts from drivers
Tracked all billing and collection statements and entered them into accounting program
Processed all bills and invoices for the company.
Languages
Bilingual English/Spanish speaking
Education
High School Diploma: Business Administration, Expected in 1998 to City-As-School - New York, NY GPA: Business Administration
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