Driven and resourceful administrative professional with 15+ years of experience assisting high-achieving executives in a wide range of industries and international companies. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Expert in travel management, expense tracking and schedule coordination. Demonstrates skills in managing complex functions that requires stellar multi-tasking abilities with a positive attitude.
Skills
Executive Schedule Management
Verbal and Written Communication
Critical Thinking
Data Research and Compilation
Ruthless Prioritization
Travel Arrangement Coordination
Decision Making
People Skills
Conflict Resolution
Microsoft Office & Google Suite
Analytical Thinking
Relationship Building
Strategic Tasking
Excellent Planner and Coordinator
Complex Problem Solving
Attention to Detail
Friendly and Relatable
Cross-Functional Collaboration
Diligent Follow Through
Work History
05/2017 to Current
Office Manager and Executive AssistantMezzetta – American Canyon, CA,
Manage the complex Executive Director’s professional and personal agenda by coordinating meetings, appointments, and travel arrangements within multiple time zones
Oversee and support all administrative duties and staff in the office and ensure that office is operating smoothly
Manage office supplies inventory and place orders as necessary
Facilitated communication and project's updates and reports among the ELT
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Develop office policies and procedures, and ensure they are implemented appropriately
Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
Manage office budget, vendors, contracts, create reports and projections
Identify opportunities for process and office management improvements, and design and implement new systems
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Processed travel expenses and reimbursements for executive team and senior management group
Organized and coordinated conferences and monthly meetings
Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders
12/2013 to 03/2017
Administrative Assistant, Finance ManagerLILLY DEL CARIBE – City, STATE,
Manage complex finance manager’s agenda by coordinating meetings, appointments, and travel arrangements
Provided support to PR05 Site Head upon request
Minute taking in all staff and morning update meetings
Created expense, department budget and overtime reports
Developed and maintained alert system for upcoming deadlines on incoming requests and events
Support process of maintaining production itinerary, providing process orders, ensuring that and monitoring compliance with established plans
Conduct MRP analysis for buffers and create process orders as needed
Perform weekly and monthly OSSCE Metrics and help coordinate and participate in annual audits
Ensure compliance with company and departmental procedures and regulatory agencies
Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings
Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
Worked with senior management to initiate new projects and assist in various processes
Education
Expected in to to
B.S: Science University of Puerto Rico - San Juan, PR GPA:
Accomplishments
2017 startup of an operation
Employee manual, procedures, and policies development
Successful personnel coordination as part of business continuation plan, after 2017 hurricane, other natural disasters and COVID-19
Design and implement accounting, procurement and payment policies and procedures
Four years internal HR and Accounting and Procurement audits in personnel critical information, such as, hire/rehire date and net credit service completion without findings
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