Seeking a position with a
challenge and satisfaction from results in a positive work environment using my
business development, proposal development, marketing and administrative
skills. A healthy, reliable individual who prefers to be busy rather than bored.
Emphasis throughout career has focused on maintaining and developing
professional business relations. Born,
raised and educated in the United Kingdom.
Detail oriented and organized with strong communication skills.
Microsoft Office Suite, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word
Adobe Pro DC
Executive Management Support
Creative Problem Solving
Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning documents for inter-departmental use.
Supervised one lower level employee.
Oversaw implementation of new secure shredding, copier/printers and vendor management which resulted in more cost-effective service.
Managed daily schedules and sales leads for all President, Managing Director & VP Business Development.
Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions.
Office Manager and Executive Assistant September 2014 to CurrentQualityHub, Inc. － Orlando, FL
Focus is on effective management of resources and
activities of QualityHub to ensure overall success and performance of the
company. I am responsible for providing daily office management, program
monitoring, assisting with the development of reports, executive assistance
including administrative duties. Also, finding and securing respectable
vendors, some financial and budget activities in addition to working seamlessly
with upper management and the other Team members.
Prepare, compose, and edit complex memos, reports,
documents and other correspondence. Prepare presentations, reports,
spreadsheets and other documents. Maintain database information. Manage meeting
logistics, including and conference room reservations, managing accommodation
details and catering when needed. Frequent
inter-organizational and external contacts.
Schedule resources such as people, meetings, appointments, rooms, and
equipment; answer telephone calls, take messages, respond to questions, and
direct callers to appropriate parties, as necessary; sort and distribute mail,
faxes. Schedule meetings relating to specified individuals using a calendar
Organize and maintain office supplies and files.
Administrative Assistant/Project Coordinator December 2010 to September 2014Mitsubishi Hitachi Power Systems － Lake Mary, FL
Reported to and assisted the Director of Project Controls.
Duties include keeping records of all project activity on several projects.
Also preparing purchase requisitions and purchase order amendments.
Managed payments for monthly payments to parent company report them to accounting.
In charge of new order booking monthly.
In charge of quarterly accruals.
Performed administrative tasks as requested.
Sent out FedEx packages.
Handled large engineering department's weekly schedules.
Kept records of invoices and scan and sent them to accounting.
Matched all invoices with purchase requisitions and purchase orders.
Distributed invoices and monthly payments to Global Sourcing.
Answered phone calls.
Input project timesheets.
Interacted with other departments within the company.
Printed and prepared large proposals.
Quite familiar with SharePoint.
Created PR's in SAP.
Administrative Assistant May 2007 to July 2010Burgess & Niple － Orlando, FL
Composed, formatted & typed letters, reports and memos in Microsoft word and excel.
Maintained company standard procedures and distributed updates.
Organized and maintained supervisor's calendar, schedule and files.
Formatted and proof read final documents, made copies, collated all material into final format, bound proposals and delivered.
Handled all travel arrangements and completed all expense reports.
Answered multi line phones, worked on large copy, scanner, printer.
Performed accounting functions (receivables, invoicing, and payables).
Matched invoices to shipping/receiving receipts - processed into accounting software.
Researched, arranged and managed aspects of any in-office meetings, staff meetings or out-of-office functions/activities and transcribed meeting and activity minutes.
Prepared reports, spreadsheets, completed forms for FDOT, wrote staffing plan, original certifications.
Assisted project manager with man-hour forecasts; maintained contract and project files.
Managed new hire paperwork and instructed new employee on employee handbook office.
Administrative Assistant June 2004 to December 2006Environmental Sciences, LLC － Winter Park, FL
In charge of all administrative aspects of the office including open,
sort, distribute and sent mail.
Contract development, contract administration
and management including insurance requirements and safety for job sites. Prepared change orders, contract amendments and
purchase orders. Handled travel plans and event planning.
new hire paperwork, new and current employee drug test scheduling. Performed
everyday administrative duties as tasked. Typed and developed correspondence.
Designed PowerPoint presentations for meetings and reports.
Supervised lower clerical position.
Managed all department travel arrangements.
Developed and maintained annual department budgets.
Developed and maintained large filing system for purchasing & contracts department.
Executive Assistant May 1996 to August 1997METROPLAN Orlando － Orlando, FL
Harold Barley (407) 481-5672 ext.
Maintained director and deputy director's calendar and scheduling needs.
Arranged board member committee meetings; scheduling meetings; agenda development; meeting specifics and meeting packet development; participated in meetings and transcribed and distributed meeting minutes.
Designed PowerPoint presentations for board meetings and reports.
Organized public meetings, conferences, workshops and special events.
Supervised lower clerical position.
Typed agreements, correspondence and maintained large filing system.
High School Diploma : Business AdministrationGeorgia Southern University － Statesboro, GA, USA
High School Diploma : Business RelationsSeminole State College － Sanford, FL, USACoursework in Algebra
accounting, accounting software, accruals, administrative, administrative duties, budgets, budget, Business development, clerical, conferences, contract administration and management, Contracts, database, edit, event planning, special events, expense reports, faxes, filing, financial, Focus, forms, General office, HR, insurance, invoicing, Legal, letters, logistics, LYNX, Director, managing, Meeting planning, meetings, Excel, mail, Microsoft Office, office, Outlook, PowerPoint, PowerPoint presentations, SharePoint, Word, Microsoft word, office management, organizational, payables, presentations, PR, printer, proposals, purchase requisitions, Purchasing, read, receiving, safety, SAP, scanner, scheduling, shipping, spreadsheets, spreadsheet, staffing, supervisor, take messages, Telecom, telephone, phones, phone, transcription, travel arrangements, workshops