Office Assistant 2 Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:

Self-motivated Office Assistant 2 with proven track record for completing administrative tasks accurately and efficiently. Diligent, respectful attitude to dealing with clients and colleagues. Flexible and hardworking approach to streamlining internal processes. Prioritize tasks, compile data for reports, and perform duties with minimal oversight in a busy setting. Proficient with Microsoft Word and Microsoft Excel.

  • Excel spreadsheets
  • Professional and mature
  • Dedicated team player
  • Report development
Office Assistant 2, 09/2015 to 12/2019
State Of WashingtonOlympia, WA,
  • Record time-off information for all employees into database; prepare and distribute new timecards for employees bi-weekly; collect and review time cards each pay period for acceptability; process time cards for all employees.
  • Maintain records to ensure accruals are properly used and credited in accordance with contracts, Civil Service, and Departmental guidelines.
  • Maintain individual Time and Attendance files for each employee, yearly; prepare bi-weekly reports for Deputy Superintendent of Administration and the Time and Attendance Lieutenant regarding Time and Attendance matters.
  • Furnish Payroll with necessary reports; advise Payroll of employees regarding hazardous duty pay, pre-shift briefing, and paid holiday eligibility.
  • Advise Deputy Superintendent of Administration regarding employees who may require payroll deductions due to lack of accruals or being AWOL.
  • Process leave donations for employees out on long term sick leave; determine employee’s time and attendance eligibility for FMLA; compare lost time on Workers’ Compensation Board paperwork with accruals employees used; calculate and restore lost time for Workers’ Compensation when awarded by the State; provide switchboard coverage as necessary; monitor office inventory and order office supplies when needed.
  • Backup to Personnel.
Office Assistant , 11/2008 to 09/2015
Southwestern Baptist Theological SeminaryFort Worth, TX,
  • Scanned student documents and emails into Nolij file folders; maintained a log of all student payments received by mail; sorted and distributed mail received between the offices of Student Accounts, Financial Aid, Accounts Receivable, and Accounts Payable; maintained spreadsheets for 3rd party billing; deferred payments for students with 3rd party sponsorship through ACCES and EIP; sent bills to other colleges for students with Consortium Agreements; prepared, scanned and mailed Bursar’s Receipts to students for the Office of Student Accounts.
  • Assisted in Grad Clearance prepping.
Clerk, 05/2007 to 11/2008
Maricopa County, ArizonaMesa, AZ,
  • Travel Vouchers for payment; processed CTA requests for Witness travel; maintained SuperLog information for all payments; reconciled purchases made on travel cards; filed vouchers; ordered, logged and issued train tickets and metro cards for the Budget and Fiscal Management Bureau.
  • Backup to Experts – obtained proper approvals and audited Expert Invoices for payment per the Expert Requests.
Relationship Banker/Security Clerk/Teller, 01/1998 to 01/2007
First Niagara BankCity, STATE,
  • First Niagara Bank (FKA Hudson River Bank and Trust Company/ FKA Mohawk Community Bank/ fka Amsterdam Savings Bank. Handled confidential information daily; courteously and professionally assisted customers; opened and closed accounts; account reconciliation; accepted loan applications; input loan applications into database; closed approved loans; collection for delinquent safe deposit box payments; processed IRA distributions and contributions; assisted with monthly audit; cross-sold bank products; file maintenance of accounts; notarized documents.
  • Assisted branch with conversion from Hudson River Bank and Trust Company to First Niagara Bank.
  • Complied with Federal Banking Regulations; processed and collected returned items; paid or returned incoming collections; responded to court ordered research requests; administered records and actions for forged checks; pursued reimbursement and restitution payments for forged checks; coordinated Abandoned Property research; closed negative accounts and reported to a collections agency; started and maintained non-cash teller difference log; processed and assisted with branch and internal security investigations.
  • Acted as backup to Security Assistant.
  • Assisted with back office conversion to Hudson River Bank and Trust Company; answered telephones for temporary call center for customer questions regarding the bank conversion.
  • TELLER Trained new tellers; courteously and professionally assisted customers; file maintenance of accounts; handled a cash drawer accurately and efficiently; cross-sold bank products; opened and closed accounts; filed documents; answered telephones.
  • Assisted branch with conversion from Amsterdam Savings Bank to Mohawk Community Bank.
Education and Training
Bachelor of Science: Psychology, Human Development, Expected in 12/2014
SUNY Empire State College - Saratoga Springs, NY

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School Attended
  • SUNY Empire State College
Job Titles Held:
  • Office Assistant 2
  • Office Assistant
  • Clerk
  • Relationship Banker/Security Clerk/Teller
  • Bachelor of Science