Legal Secretary Supervisor Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Legal Secretary equipped with positive attitude and proven success functioning well in large office environments. Manages priorities for multiple high profile attorneys and cases with ease. Has established positive relationships with court officials, colleagues and law enforcement members. Is committed to acting as professional and competent first point of contact to clients and providing attorneys with superior office support to relieve stress from heavy case loads.

  • Proficient in Criminal law
  • Legal coding
  • Editing and proofreading
  • Typing speed 56 WPM
  • Highly efficient at multi-tasking
  • Document filing/Managment
  • Administrative support
  • Case management
  • Reporting and documentation
  • Confidentiality
  • Microsoft Office
  • Microsoft Word
  • Microsoft Excel
  • Dedicated & hard working
  • Excellent time management skills
  • Desire to learn and improve
  • Ability to learn quickly
  • Performs well under high stress
  • Ability and experience working with all personality types
  • Good sense of humor
Work History
03/2014 to Current Legal Secretary/Supervisor Shasta County District Attorney's Office | City, STATE,
  • Arranges for delivery of legal correspondence to clients, witnesses and court officials
  • Supports team of 6-10 attorneys in practice of Criminal law
  • Diligently edits legal correspondence for grammar and spelling
  • Assists attorneys in collecting information such as employment, medical and other records
  • Files documents with courts on behalf of attorney
  • Receives and places telephone calls to law enforcement, court staff, defense attorneys, witness and victims
  • Enters new cases into database
  • Organizes files for court proceedings
  • Schedules appointments, appearances and briefings
  • Processes appeals, motions and pretrial agreements
  • Screens telephone calls and forwards to appropriate departments
  • Answers and directs calls using multi-line switchboard
  • Organizes envelopes, postage and mail correspondence for staff and management and coordinating with delivery and courier services
  • Orders priority documents
  • Develops and maintains filing and retrieval systems
  • Transcribes legal documents and phone conversations
  • Creates indexes and maintains case binders
  • Prepares legal correspondence and writes professional letters for legal assistants and attorneys
  • Obtains signatures from attorneys for legal documents
  • Pulls and prepares cases for court proceedings
  • Prepares and processes subpoenas, trial lists and department assignments
  • Handles all case preparation and management from filing, through trial and sentencing
  • Prepares and provides case information on appeals
  • Works closely with local, state and federal law enforcement agencies
  • Works on cases ranging from misdemeanor drug and assault to felony DUI, domestic violence, sexual assault and multi-defendant homicides
  • Performs all duties as the secretary for the Consumer Protection Unit
  • Trains all new secretaries on all required duties
  • Supervises/trains 6 legal processing clerks
  • Manages time off/coverage for all clerical staff
  • Workers Comp paperwork preparation for clerical staff
  • Interviewing/selection of new clerical staff
  • Significant knowledge, understanding and adherence to confidentiality
  • Very adaptable to change
  • Learns very quickly
  • Used to working with and understanding all different personalities
  • Works well under high stress and fast paced situations
01/2013 to 02/2014 Receptionist/Scheduler/Payroll Clerk Interim Health Care | City, STATE,
  • Routed incoming mail and messages to relevant personnel without delay
  • Balanced Registered Nurses, Physical Therapists, Speech Therapists, Respiratory Therapists, License Vocational Nurses, and Certified Nursing Assistants availability, customer schedules and maximum load levels when scheduling appointments
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
  • Collected and distributed messages to team members and managers to support open communication and high customer service
  • Directed incoming calls to internal personnel and departments, routing to best-qualified entity to respond to callers' needs
  • Provided clerical support to 15 company employees by copying, faxing and filing documents
  • Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity
  • Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers
  • Operated multi-line telephone system to independently handle over 50-75 calls each day
  • Scheduled home care appointments for clients with all nursing and therapy employees
  • Processed all time cards and prepared payroll for all home healthcare staff
07/2007 to 01/2013 Back Office Medical Assistant/Surgery Coordinator Northern Heart & Vascular Institute | City, STATE,
  • Sanitized, restocked and organized exam rooms and medical equipment
  • Enhanced patient outcomes by providing knowledgeable education on procedures, medications and other physician instructions
  • Gathered forms, copied insurance cards and worked with insurance providers to collect patient information for billing and insurance filing
  • Performed clerical duties, such as word processing, data entry, answering phones and filing
  • Conducted monthly and quarterly inventory of supplies
  • Prepared patients for echocardiograms, electrocardiograms, nuclear stress tests and vascular procedures
  • Explained procedures to patients to reduce anxieties and increase patient cooperation
  • Maintained detailed records of test results by entering data and patient information into computer
  • Reported any unusual or urgent circumstances in patients' condition or environment immediately to Dr. Robert Coronado
  • Obtained client medical history, including medication information, symptoms and allergies
  • Oriented and trained new staff on proper procedures and policies
  • Documented vital signs and health history for 30-40 patients every day
  • Scheduled patient appointments
  • Provided proper documentation and obtained approval for vascular procedures
  • Maintained Outpatient Surgery schedule for the Vascular Clinic
  • Worked as the Hospital Surgery Scheduler, setting up procedures, providing patients with pre and post operative care information and obtaining insurance approval
Expected in | General Education & Certified Nursing Program Shasta College, Redding, CA, GPA:
Expected in 06/1997 High School Diploma | Herbert Hoover High School, Fresno, CA, GPA:

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Resume Strength

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Resume Overview

School Attended
  • Shasta College
  • Herbert Hoover High School
Job Titles Held:
  • Legal Secretary/Supervisor
  • Receptionist/Scheduler/Payroll Clerk
  • Back Office Medical Assistant/Surgery Coordinator
  • Some College (No Degree)
  • High School Diploma

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