legal secretary paralegal billing specialist resume example with 15 years of experience
Jessica Claire
- Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
- (555) 432-1000
- resumesample@example.com
- Date of Birth:
- India:
- single:
- :
Summary
Results driven Legal Secretary with over 20 years of hands-on experience with filing experience in CM/ECF, EEOC Portal, FINRA DR Portal and MDEC filing systems, drafting various legal documents and maintaining/coordinating calendars including out-of-state hearings, Zoom hearings and meetings.
Skills
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Experience
Legal Secretary/Paralegal/Billing Specialist, 02/2014 - Current
Dominion Payroll – Brentwood, TN
Dominion Payroll – Brentwood, TN
- Compose and revise legal documents, letters, depositions and court documents.
- File pleadings and paperwork with various venues including MDEC, CM/ECF, FINRA and EEOC Portal to meet strict deadlines.
- Coordinate subpoena services and other support activities for legal office.
- Assist in preparation of engagement letters.
- Organize exhibits for trial by preparing materials and supporting documentation.
- Act as liaison between clients, vendors and attorneys.
- Pleasantly welcome visitors, answer phone calls and maintain front reception desk.
- Organize and manage multiple calendars, prepare mailings and handle high call volumes.
- Facilitate communications by forwarding emails, transferring calls and filing documents.
- Photocopy/scan all correspondence, documents and other printed materials and file on document management system.
- Take detailed notes in firm team meetings and disseminated information afterward.
- Maintain office equipment to ensure equipment functional and supplies are well-stocked to promote efficient operations.
- Organize and prioritize case loads of 2 attorneys.
- Open new client files and new matters in InTapp Open.
- Processed and distributed invoices to bill clients.
- Mail and arrange for delivery of legal correspondence to clients, witnesses and court officials.
- Sort and distribute incoming faxes, letters and emails for office distribution.
- Order catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Process and send invoices, adjustments and credit memos to customers.
- Verify accuracy of information and resolve discrepancies with vendors before entering invoices for payment.
- Manage numerous client accounts to track and collect money owed.
- Investigate past due invoices and delinquent accounts to generate revenues and reduce number of unpaid and outstanding accounts.
Payroll Administrative Assistant, 01/2013 - 02/2014
Jekyll Island Authority – Jekyll Island, GA
Jekyll Island Authority – Jekyll Island, GA
- Managed multi-state payrolls for hourly and salaried employees and ensured accurate payrolls.
- Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
- Reconciled payroll discrepancies by reviewing time sheets.
- Kept informed on tax law changes that applied to payroll process.
- Researched and resolved employee payroll questions and issues via email, phone and in person.
- Anticipated potential payroll issues and questions to take proactive action and prevent development of problems.
- Compiled statistics, statements and reports on pay and benefits to submit to department heads.
- Recorded adjustments to previous pay-related errors.
- Processed paperwork in compliance with state laws.
- Tracked employee vacation, personal and sick leave earnings and use.
- Worked closely with human resources (HR) to safeguard confidential employee data.
- Onboarded new employees in time reporting and payroll systems.
- Verified past employment of candidate hires.
Legal Administrative Assistant, 01/2012 - 01/2013
Vereit – Phoenix, AZ
Vereit – Phoenix, AZ
- Drafted legal complaints, summonses and interrogatories.
- Provided administrative support and conducted research to assist attorneys in civil litigation preparation.
- Supported attorneys in multiple practice groups with clerical and bookkeeping needs.
- Redacted confidential information from legal documents on case-by-case basis.
- Provided administrative support to boost firm's document production and legal correspondence.
- Oversaw legal team appointments, hearings and depositions schedules.
- Filed clients' legal documents in relevant courts and venues for processing.
- Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Inventoried and managed office supplies to keep team efficient and on-task.
- Handled telephone calls, meeting plans and conference organization requirements.
Legal Secretary, 12/2007 - 01/2012
Law Office Of Ronald B. Katz – City, STATE
Law Office Of Ronald B. Katz – City, STATE
- Composed and revised legal documents, letters, depositions and court documents.
- Processed electronic or physical court filings for attorney's practice.
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Drafted letters and prepared legal correspondence for attorneys and legal assistants.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Coordinated and scheduled meetings and telephone conferences.
- Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Photocopied all correspondence, documents and other printed materials.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Checked office supplies stock and placed orders to maintain levels.
- Processed and distributed invoices to bill clients.
Education and Training
Bachelor of Science: Business Administration, Expected in 05/2014
UMUC - Adelphi, MD
UMUC - Adelphi, MD
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Resume Overview
School Attended
- UMUC
Job Titles Held:
- Legal Secretary/Paralegal/Billing Specialist
- Payroll Administrative Assistant
- Legal Administrative Assistant
- Legal Secretary
Degrees
- Bachelor of Science
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