LEGAL SECRETARY - LAND USE AND ENVIRONMENTAL/REAL ESTATE
Legal Secretary with 10 plus years of legal experience and 15 plus years experience at the executive level.
Microsoft Office Suite (Word, Outlook, Powerpoint, and Excel),
NetDocs, CompareDocs, PDF Docs
Strong organizational skills
Attention to detail
Strong written and verbal communication skills
Ability to maintain confidentiality
Adaptable to change
Legal Secretary - Land Use and Environmental/Real EstateAug 2008 to Feb 2013 Broad and Cassel － Orlando, FL
Provided administrative support to an attorney who represented clients in administrative appeals of the United States Department of Army Corps of Engineers' jurisdictional determinations and permitting decisions.
Provided administrative support to an attorney who represented clients in real estate development.
Proactively managed cases, prepared documents and oversaw the scheduling of all relevant events related to the cases
Monitored various government agencies commission meetings related to relevant cases
Drafted and transcribed transactional documents, correspondence, memos, etc.
Proofread / edit documents and pleadings
File organization and maintenance, both physical and electronic files
File and record documents with appropriate offices and courts
Travel arrangements and reimbursements; other expense reimbursements
Opened new client matters and requested conflict checks
Updated and maintained attorney and office calendars
Legal Secretary - Bankruptcy/Creditors Rights and Commercial LitigationAug 2007 to Current Broad and Cassel － Orlando, FL
Provide Support to Senior Partner/Chair, Associate and Senior Paralegal
File federal court pleadings and docket calendar deadlines and hearings
Prepare correspondence, letters and memoranda to clients as well as county officials
Make edits and revisions to legal documents Scheme, Format documents and create blacklines comparing revisions to documents
Type, copy, file and fax documents to clients and internal and external counsel
Distribute daily mail, screen material prior to distribution and calendar appropriate dates and time sensitive material
Coordinate meetings, maintain calendar and make travel arrangements when needed.
Floater SecretaryAug 2007 to Aug 2008 Broad and Cassel － Orlando, FL
Provided backup and overflow secretarial, administrative and client intake support to the firm.
Word Processing of pleadings and legal documents.
Answered phones, copying, filing, faxing, and other clerical duties.
Attention to detail required. Ability to prioritize and multitask; commitment to superior customer/client service (telephone coverage, responsiveness and teamwork).
Administrative Assistant HIPPA complianceMay 2005 to May 2006 Central Florida Cardiology Group, P.C － Orlando, FL
Served as a personal liaison for 14 doctors and supported Administrator and Human Resources Manager Scheduled and managed calendars of legal and personal appointments Coordinated speaking engagements, conferences and travel arrangements Management of office maintenance, the inventory of medical and office supplies and sorted mail daily.
Administrative Assistant/ Human Resources AssistantJul 2004 to May 2005 American Persian Engineers & Constructors Inc APEC, Inc － Orlando, FL
Managed reception area, scheduled and confirmed appointments Answered a high volume of telephone calls, referred and relayed detailed messages Sent correspondence to vendors, customers and different municipalities Opened, sorted and distributed mail Ensured the execution and delivery of bid documents for invitations to bids on municipal construction projects Typed Excel spreadsheets for construction projects Assisted in payroll and all other aspects in the human resources department.
Receptionist/Administrative AssistantSep 2002 to Jun 2004 SRB Plastic Surgery － New York, NY
H1PPA compliance Managed reception area, scheduled and confirmed appointments Data entry of patient information, CPT, and diagnosis codes into system Typed transcription of operative reports Answered a high volume of telephone calls, referred calls and relayed detailed messages Assisted patients with paperwork and questions Opened, sorted and sent mail Sent out and kept a detail log of lab specimens and sterilized instruments.
Executive Legal SecretaryJul 1999 to Apr 2001 Ferro & Kuba, P.C － New York, NY
Answered a high volume of telephone calls for head attorney, referred calls and relayed detailed messages Scheduled court calendar on a daily basis and ensured that court calendar did not conflict with office schedule Entered new personal injury and criminal cases into computer system Sent correspondence to insurance companies, clients and defense attorneys Assisted clients in the office by giving the status of cases and serving as a translator for Spanish speaking clients.
Handled billing for criminal cases and sent letters to clients as reminders for payments owed.
Receptionist/File ClerkJun 1995 to Jul 1999 Mallilo & Grossman, Esqs － Flushing, NY
Distributed case files to attorneys, logged and submitted closed files to archive storage building Entered no-fault denials and liens into computer system Sent letters to clients and defense attorneys along with transcripts of EBT 's, 50-H hearings, and statutory hearings Assisted Spanish clients in the office and via telephone and served as interpreter for office staff when needed Managed a 100-line telephone system when needed and attended and maintained front desk/reception area.
Criminal Justice, Forensic Science5/1999John Jay College of Criminal JusticeCriminal Justice, Forensic Science
High School Diploma6/1996Martin Luther High School
Type 60 wpm, Proficient in Microsoft Office Suite (Word, Outlook, Powerpoint, and Excel),
NetDocs, CompareDocs, PDF Docs