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Infrastructure Data Specialist Resume Example

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Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Professional Summary

Experienced procurement associate with a background in procurement, accounts payable, and accounts management. Capable of building productive relationships, resolving complex issues and maintaining customer loyalty/satisfaction and contributing to company success.

Skills
  • Office Management
  • Research
  • Microsoft Excel
  • Vendor invoice processing
  • Account reconciliation
  • Financial reporting
  • Purchase order creation
  • Payment reconciliation
  • POS system operation
  • Recruiting and Hiring
  • Policy and procedure improvements
  • Project Management
Education
Tidewater Community College Norfolk, VA Expected in 2019 : Business Management - GPA :
  • Received Career Studies Certificate in Supervisory Management
Work History
Education Affiliates - Infrastructure Data Specialist
Dothan, AL, 09/2018 - 10/2019
  • Effectively coordinate processing /retrieval of infrastructure data to ensure reliable database
  • Perform clerical and administrative work to enhance efficiency
  • Produce formatted reports as needed on timely basis
  • Used Hansen software to enter inspections and work order data daily, maintaining 100% accuracy
  • Receive, organize and enter infrastructure data gathered into Infrastructure Management System (IMS)
  • Evaluated source documents to locate information needed for each data entry field
  • Entered numerical data into databases with speed and accuracy using 10-key pad
  • Added documents to file records and created new records to support filing needs
City Of Fresno, Ca - Federal Work Study
Fresno, CA, 04/2016 - 05/2017
  • Adhered to all government regulations regarding data oversight and confidentiality to promote overall information security, upheld strict security procedures to maintain data confidentiality
  • Handed client correspondence and tracked records to foster office efficiency
  • Track incoming and outgoing files and maintained accurate records for potential discrepancies
  • Assist with administrative support, including managing incoming calls, coordinating files and sorting mail
  • Kept physical files organized for easy updating and retrieval by authorized personnel
  • Assist with weekly Vocational Rehabilitation orientation workshop
  • Assist veterans as needed with computer usage and printer needs
  • Prepared records for shipment, and courier pickup
  • Met incoming customers with professional approach and provided friendly, knowledgeable assistance
  • Provided clerical support as needed to 12 Vocational Counselors, including taking messages, scanning documents and date stamping and routing correspondence
Virginia Beach Parks & Recreation - Account Clerk II
City, STATE, 09/2005 - 04/2014

Procurement

  • Prepared detailed purchase requisitions, Request for Quotes and purchase orders resulting in delivery of correct supplies
  • Research and make recommendations regarding operating budget funding allocations toward purchasing office equipment and supplies to ensure all purchases are in compliance with established City, state, and federal procurement and antitrust laws
  • Responsible division's compliance with good business practices and ethical standards and practices to support supplier diversity initiatives as appropriate
  • Ensure all purchase orders are complete and reference all necessary conditions and deliverables, including signatures, marking, packaging, payment terms, documentation and shipment details
  • Evaluate vendor quotes and services to determine most desirable suppliers
  • Reviews bids, contracts and proposals for alignment with requisitions and end-user requirements
  • Responsible for independent purchase authority
  • Verify the receipts of the items, compare the items received, and resolve any errors in the shipment
  • Prepared spreadsheet reports detailing pricing of supplies, movement of inventory, and turnover of merchandise
  • Created and managed knowledge base to offer staff immediate informational access to products, services

Accounts Payable

  • Handled vendor invoice processing in accordance with department policy, reviewing bills for payment by checking extensions, cash discounts, totals, and verifying fund codes before processing requests for payment; review and process requisitions, inter-departmental transfers to ensure proper budget balances
  • Researched past due invoices
  • Generate and analyze financial and statistical reports using Excel
  • Compiled budget figures by reviewing past budgets, evaluating estimated income and assessing expenses
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable
  • Reported financial data and updated financial records
  • Created and filled out Excel spreadsheets to track financial data

Payroll

  • Responsible for processing documents and keying personnel time and leave actions into City’s enterprise financial and human resources automated software application(INSITE), meeting all departmental payroll deadlines and ensuring members are paid correctly
  • Responded to employee questions and requests for information in timely and knowledgeable fashion
  • Conducted research as necessary to solve problems and answer questions
  • Resolve payroll discrepancies by collecting and analyzing information
  • Maintained payroll operations by following policies and procedures; reporting needed changes
  • Maintained employee confidence and protected payroll operations by keeping information confidential
  • Independently maintained 100% accuracy in transferring correct data from payroll spreadsheets into INSITE Payroll system
  • Managed bi- weekly payroll for more than 75 salaried and hourly employees

Supervision and other Duties

  • Recruited, interviewed and hired new employees for front desk operations
  • Perform supervisory duties including scheduling of staff, distributing assignments, reviewing work, and monitoring office procedures to ensure efficiency and quality of work
  • Worked on inventory and supply use procedures to ensure efficient and economical use of equipment and supplies
  • Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies
  • Provide training to staff in performing variety of support functions which include customer relations, maintenance of files and records, preparation of reports, maintenance of financial records, and collection of fees
  • Conduct performance appraisals for staff of 5
  • Established and developed highly-efficient/dependable administrative team by delivering ongoing coaching, motivation while fostering career advancement
  • Established and updated work schedules to account for changing staff levels and expected workloads
  • Receive calls or work directly with customers to resolve concerns or complaints, take suggestions, take appropriate action and provide response when necessary
  • Assessed personnel performance and implemented incentives and team-building events to boost morale
  • Processed POS transactions, including checks, cash and credit purchases or refunds
  • Reviewed and resolved differences between accounting information and cash drawer
  • Interpreted management directives to define and document administrative staff processes
  • Made daily cash deposits to company bank
  • Compiled complex cash flow reports monthly
  • Performed accurate balancing of all receipts and transactions
  • Assessed data and information to check entries, calculations and billing codes for accuracy
  • Coordinated budget information by assessing estimated income and expenses as well as historical budgets
Additional Information

Successfully formed and manage a men's Slow pitch Softball team for 13 years, Duties include sponsorship research, budget planning, and procurement

Volunteer youth basketball coach for Bayside Recreation League for 10 years. Assistant Basketball Coordinator 3 Years

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Resume Overview

School Attended
  • Tidewater Community College
Job Titles Held:
  • Infrastructure Data Specialist
  • Federal Work Study
  • Account Clerk II
Degrees
  • Some College (No Degree)

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