infrastructure data specialist resume example with 10+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Professional Summary
Experienced business professional with a background in procurement, accounts payable, and accounts management. Capable of building productive relationships, resolving complex issues and maintaining customer loyalty/satisfaction and contributing to company success.
Skills
Procurement
Vendor relations
Purchasing
Budgeting and finance
Training coordination
Point of sale system operations
Change management
Vendor invoice processing
Accounts payable and receivable
Management accounting
New hire training
Data entry
MS Office
Mail handling
Scheduling
Expense reporting
Work History
09/2018 to 10/2019
Infrastructure Data SpecialistEducation Affiliates – GA, State,
Effectively coordinate processing /retrieval of infrastructure data to ensure reliable database
Perform clerical and administrative work to enhance efficiency
Produce formatted reports as needed on timely basis
Receive, organize and enter infrastructure data gathered into Infrastructure Management System (IMS) maintaining 100% accuracy
Evaluated source documents to locate information needed for each data entry field
Entered numerical data into databases with speed and accuracy using 10-key pad
Added documents to file records and created new records to support filing needs
04/2016 to 05/2017
Federal Work StudyCity Of Fresno, Ca – Fresno, CA,
Adhered to all government regulations regarding data oversight and confidentiality to promote overall information security, upheld strict security procedures to maintain data confidentiality
Handed client correspondence and tracked records to foster office efficiency
Track incoming and outgoing files and maintained accurate records for potential discrepancies
Assist with administrative support, including managing incoming calls, coordinating files and sorting mail
Kept physical files organized for easy updating and retrieval by authorized personnel
Assist with weekly Vocational Rehabilitation orientation workshop
Assist veterans as needed with computer usage and printer needs
Prepared records for shipment, and courier pickup
Met incoming customers with professional approach and provided friendly, knowledgeable assistance
Provided clerical support as needed to 12 Vocational Counselors, including taking messages, scanning documents and date stamping and routing correspondence
09/2005 to 04/2014
Account Clerk IIVirginia Beach Parks & Recreation – City, STATE,
Prepared detailed purchase requisitions, Request for Quotes and purchase orders resulting in delivery of correct supplies
Research vendors, make recommendations regarding operating budget funding allocations toward purchasing office equipment and supplies to ensure all purchases are in compliance with established City, state, and federal procurement and antitrust laws
Ensure all purchase orders are complete and reference all necessary conditions and deliverables, including signatures, marking, packaging, payment terms, documentation and shipment details
Evaluate vendor quotes and services to determine most desirable suppliers
Reviews bids, contracts and proposals for alignment with requisitions and end-user requirements
Responsible for independent purchase authority
Verify receipts of items, compare items received, and resolve any shipment errors
Prepared spreadsheet reports detailing pricing of supplies, movement of inventory, and turnover of merchandise
Handled vendor invoice processing in accordance with department policy, reviewing bills for payment by checking extensions, cash discounts, totals, and verifying fund codes before processing requests for payment; review and process requisitions, inter-departmental transfers to ensure proper budget balances
Research past due invoices
Compiled budget figures by reviewing past budgets, evaluating estimated income and assessing expenses
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable
Created and filled out Excel spreadsheets to track financial data
Responsible for processing documents and keying personnel time and leave actions into City's enterprise financial and human resources automated software application(INSITE), meeting all departmental payroll deadlines and ensuring members are paid correctly
Respond to employee questions and requests for information in timely and knowledgeable manner
Conduct research as necessary to solve problems and answer questions
Resolve payroll discrepancies by collecting and analyzing information
Maintained payroll operations by following policies and procedures; reporting needed changes
Maintain employee confidence and protect payroll operations by keeping information confidential
Independently maintained 100% accuracy in transferring correct data from payroll spreadsheets into INSITE Payroll system
Managed bi- weekly payroll for more than 75 salaried and hourly employees Supervision and other Duties
Recruited, interviewed and hired new employees for front desk operations
Perform supervisory duties including scheduling of staff, distributing assignments, reviewing work, and monitoring office procedures to ensure efficiency and quality of work
Worked on inventory and supply use procedures to ensure efficient and economical use of equipment and supplies
Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies
Provide training to staff in performing variety of support functions which include customer relations, maintenance of files and records, preparation of reports, maintenance of financial records, and collection of fees
Conduct performance appraisals for staff of 5
Established and developed highly-efficient/dependable administrative team by delivering ongoing coaching, motivation while fostering career advancement
Established and updated work schedules to account for changing staff levels and expected workloads
Receive calls or work directly with customers to resolve concerns or complaints, take suggestions, take appropriate action and provide response when necessary
Assessed personnel performance and implemented incentives and team-building events to boost morale
Processed POS transactions, including checks, cash and credit purchases or refunds
Reviewed and resolved differences between accounting information and cash drawer
Interpreted management directives to define and document administrative staff processes
Made daily cash deposits to company bank
Compiled complex cash flow reports monthly
Assessed data and information to check entries, calculations and billing codes for accuracy
Education
Expected in 2022 to to
Associate of Science: Business Management Some College - Virginia Beach, VA, GPA:
Expected in 2019 to to
Received Career Studies Certificate in Supervisory Management: Tidewater Community College - Virginia Beach, VA, GPA:
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Resume Overview
School Attended
Some College
Tidewater Community College
Job Titles Held:
Infrastructure Data Specialist
Federal Work Study
Account Clerk II
Degrees
Associate of Science
Received Career Studies Certificate in Supervisory Management