Detail-oriented, efficient and organized HRIS and Payroll Specialist with extensive background in community-based organizations seeking to bring strong work ethic and engaging interpersonal communication to vibrant company, where attention to detail and all types of personalities will be appreciated.
Skills
All aspects of new employee processing
Microsoft applications
Multi-state payroll
Payroll policies and procedures
Analytical skills
Internal controls
ADP, Paylocity and MITC
Exceptionally organized
Accounts Receivable
Accounts payable
MN-Its
DocuSign
Experience
HRIS and Payroll Specialist, 01/2019 to Current Back To The Roots – City, STATE,
Implementation of new HRIS and Payroll software, Paylocity.
Set up EDI feeds between Paylocity and benefit vendors.
Extracting and analizing client payroll for 350 people from software to prepare for upload into Paylocity. Including looking for and finding errors within 3600 rows of data.
Verifying hourly wages and piece rates including sub minimum wage when applicable.
Set up and rolled out On Demand Pay to staff, creating a Power Point presentation.
Set up and maintained database for tracking Covid19 vaccination status for staff and clients.
Set up and tracked weekly Covid19 testing for those for whom it was required, including creating a weekly survey that was sent out weekly.
Worked through layoff and furlough process for Covid19 in 2020. Tracking dates for all and processing Cobra for all staff that were laid off.
Tracking and processing bonuses for staff.
Processing and sending out wage theft letters for staff.
Onboarded new employees in time reporting and payroll systems.
Processed employee rehires, transfers, terminations and withholdings for both staff and clients.
Enforced payroll-related policies, procedures and regulations to adhere to changing company and governmental standards.
Adhered to department policies and procedures for successful internal and external audits.
Researched and resolved employee payroll questions and issues via email, phone and in person.
Supported payrolls, driving timely and accurate payment of employee wages.
Maintained and updated HRIS database.
Worked closely with human resources (HR) to safeguard confidential employee data.
Collaborated with leadershipand supervisors for reports, surveys and outcomes.
Responded to employee inquiries regarding payroll and timekeeping.
Juggled multiple projects and tasks to ensure high quality and timely delivery.
Improved operations by working with team members and customers to find workable solutions.
Auditing benefit enrollments to ensure accurate billing and coverage.
Payroll and Benefits Specialist, 07/2018 to 08/2021 ESR, Inc – City, STATE,
Implemented new software for client payroll, including running duel payrolls to analyze data to confirm accuracy of software.
Mass updates for client wages.
Oversaw enrollment of new employees into payroll system
Oversaw yearly open enrollment, automating the process to make it a more user friendly experience.
Communicated effectively via email, phone and face-to-face with plan participants to resolve issues pertaining to health and other company benefits.
Provided assistance to plan participants by explaining benefits information to ensure educated selections.
Reviewed employee enrollments to verify accuracy, inputting information into company database.
Monitored data integrity and confidentiality by observing strict regulations and procedures.
Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
Prioritized and organized tasks to efficiently accomplish goals.
Payroll Specialist, 01/2008 to 12/2018 Family Dollar – City, State,
Implemented various payroll software programs including ADP and MITC.
Onboarded new employees in time reporting and payroll systems.
Processed employee rehires, transfers, terminations and withholdings.
Voided checks and issued stop payment orders to correct payroll discrepancies.
Enforced payroll-related policies, procedures and regulations.
Researched and resolved employee payroll questions and issues via email, phone and in person.
Managed payroll and time and attendance systems along with maintaining and updating database.
Supported payrolls, driving timely and accurate payment of employee wages on a bi-weekly payroll processing.
Worked closely with human resources (HR) to safeguard confidential employee data.
Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
Oversaw payroll processing to comply with tax laws and court-ordered wage Accounting and garnishments.
Identified processes that could be improved, implementing new procedures that would save time processing payroll.
Coordinated child support deductions and distributed wage assignments.
Responded to employee inquiries regarding payroll and timekeeping.
Accurately processed data, validation and transmission for bi-weekly payrolls.
Prepared reports by compiling summaries of nontaxable wages, disability, leave, deductions, taxes and earnings.
Collaborated with Accounting to provide insight into audits regarding payroll processing.
Accounts Payable Specialist, 04/2013 to 12/2013 Company Name – City, State,
Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
Prepared and printed statements and checks ensuring on time payments to vendors.
Reconciled monthly statements and transactions to keep records accurate and current.
Assisted with month-end and year-end closings to support accounting system accuracy.
Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
Reduced financial discrepancies by accurately processing invoices and journal entries.
Handled high-volume invoice processing with minimal supervision.
Worked closely with department personnel to produce accurate and timely bills.
Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.
Accounts Receivable Specialist, 01/2006 to 05/2009 Company Name – City, State,
Extract billing information from various software applications, manipulate data into usable billable reports.
Send bills to various customers for payment.
Two week cycle of manually entering billing info for 300 plus individuals into State of MN billing system, MN-Its.
Sending out monthly bills to approximately 150 different customers.
Implamentated Great Plains software and trained co workers on new system.
Prioritized accounts based on total amount owed and credit bureau reports.
Established solid record of maintaining consistent performance and quality levels.
Investigated billing discrepancies and implemented effective solutions to resolve concerns and prevent future problems.
Partnered with cash application team and credit manager on timely and accurate posting of remittances.
Remained calm, stayed professional and provided exceptional service on calls, even when interacting with difficult individuals.
Receptionist, 01/2004 to 01/2006 Company Name – City, State,
Answered and directed incoming calls using multi-line telephone system.
Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
Sorted incoming mail and directed to correct personnel each day.
Oversaw office inventory by restocking supplies and submitting purchase orders.
Served visitors by greeting, welcoming and directing to appropriate personnel.
Supervised setup of conference rooms for meetings and office events in common areas.
Prepared correspondence, reports and other documents in final formats with correct punctuation, capitalization, grammar and spelling.
Pulled and organized requested documentation.
Maintained front office cleanliness and organized supplies to increase productivity.
Provided administrative support to coworkers, taking on additional tasks during high-volume periods.
Maintained office equipment, scheduling service to repair issues.
Order Fulfillment Specialist, 02/2000 to 01/2001 Company Name – City, State,
Organized and stored items in warehouse using pallet jacks and hand trucks.
Reviewed production schedule, customer orders, work orders and requisitions to determine items to be moved, gathered or distributed.
Adhered to company and operational procedures when using heavy equipment, forklifts, pallet runners, pallet jacks and palletizers.
Processed customer orders, picked items from inventory and delivered to freight area according to safety protocols and deadlines.
Assisted in training new warehouse employees.
Fulfilled orders quickly to accomplish challenging daily objectives.
Picked products from designated locations using various tools and transferred to appropriate areas for further processing.
Picked up heavy objects using proper lifting techniques to avoid personal injuries.
Selected products and items from shelves and pallets for customer orders.
Operated warehouse equipment with caution and according to manufacturer instructions to reduce risk of accidents and malfunctions.
Labeled boxes and placed in outbound collection areas.
Limited damage to products and orders by using care when choosing items.
Cleaned and organized aisles, work stations and floors to promote operational productivity.
Achieved productivity and accuracy standards to meet company guidelines.
Completed shipping paperwork, attached appropriate labels and scanned barcodes for tracking.
Education and Training
High School Diploma: , Expected in 06/1992 White Bear Lake Area High School - White Bear Lake, MN, GPA:
: Court Reporting, Expected in Cooper Acamady of Court Reporting - West Palm Beach, FL, GPA:
: Court Reporting, Expected in MN School of Business - St. Paul. MN, GPA:
: General Studies, Expected in Lakewood/Century College - White Bear Lake, MN, GPA:
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