Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Driven Payroll Specialist offering a career spent preparing journal entries and assisting with data auditing. Highly proficient in payroll processing in both manual entry and importing. Responsible employee known for solving problems and building interdepartmental relationships to build a strong team.

  • Multi-state payroll
  • Microsoft applications
  • New employee processing
  • Garnishment processing
  • I-9 documentation
  • Payroll policies and procedures
  • Record-keeping
  • Federal and state tax regulations
  • ADP
  • Billing
  • Excellent writing skills
  • Training and development
  • Research support
  • Accounts payable
  • Skilled in Foundation, Winteam, Excel, MacBook software, Quickbooks and Payality.
  • Interpersonal and written communication
  • Exceptionally organized
10/2020 to Current HR Payroll Specialist Ametek, Inc. | Rosemead, CA,
  • Onboarded new employees in time reporting and payroll systems.
  • Processed rehires, transfers, terminations, garnishments and withholdings.
  • Corrected payroll transactions by voiding checks and issuing stop payment orders.
  • Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies.
  • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
  • Supervised proper processing of garnishments, offered child support and distributed wage assignments.
  • Followed IRS guidelines and state regulations when submitting payroll taxes.
  • Compiled financial, accounting and auditing reports and tables for cash receipts, expenditures, accounts payable, receivables and profits and losses.
  • Improved accuracy of payroll journal entries by developing and implementing payroll reconciliation tool.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Stayed current on multi-state and local tax laws and remedied changes immediately.
02/2020 to 10/2020 Intake Coordinator Avalon Healthcare Solutions | Tampa, FL,
  • Scheduled and confirmed client appointments for diagnostic, surgical and consultation services.
  • Compiled physical and digital documents, charts and reports.
  • Issued, gathered and inspected intake forms to confirm correct signatures and information.
  • Processed paperwork, obtained billing forms and secured confidential information.
  • Answered and logged incoming inquiries via phone, fax and email.
  • Coordinated schedules and appointments, sending out reminders regarding appointment dates.
  • Greeted individuals, gathered medical and legal histories and obtained emergency contact information.
  • Investigated insurance policies to determine claim eligibility and processed files in accordance with instructions.
  • Identified and enforced best practices to bolster operational efficiency and prioritize tasks.
  • Created and maintained accurate and confidential patient files according to regulatory mandates.
  • Maintained confidentiality at all times.
08/2014 to 02/2020 Office Manager Parker's Convenience Stores | Ludowici, GA,
  • Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Managed office inventory and placed new supply orders.
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Coordinated office activities and operations to secure efficiency and compliance with company policies.
  • Elevated customer satisfaction ratings by resolving client and case issues effectively.
  • Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes.
  • Directed and oversaw office personnel activities.
  • Planned for major business changes, including system conversions and office moves.
  • Managed office budget to handle inventory, postage and vendor services.
  • Conferred with business leaders to evaluate needs and strategize operational improvements.
  • Conducted staff performance evaluations to monitor progress and recommend professional development plan.
  • Coordinated travel arrangements by booking hotel rooms, car rentals and flights for staff.
  • Aided senior leadership during executive decision-making process, meeting with clients to research case, collect data, prepare settlement packages and interpret information for daily report generation.
  • Discussed performance-based objectives with department managers to determine contributory value of office programs.
  • Drafted manuals and resources for identifying access to services.
  • Directed team of thirty administrative professionals to meet team needs in fast-paced environment.
Education and Training
Expected in | Cuyamaca College, El Cajon, CA GPA:
Expected in 2012 High School Diploma | Santa Fe High School, Santa Fe Springs, CA GPA:
  • Honor Roll
  • AVID Member
  • Waterpolo
  • Administration of Justice Team
Expected in 05/2013 Office Administration Certification | Secretarial Studies And Office Administration San Diego Job Corps Center, Imperial Beach, CA GPA:

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School Attended

  • Cuyamaca College
  • Santa Fe High School
  • San Diego Job Corps Center

Job Titles Held:

  • HR Payroll Specialist
  • Intake Coordinator
  • Office Manager


  • Some College (No Degree)
  • High School Diploma
  • Office Administration Certification

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