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Executive Secretary Resume Example

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EXECUTIVE SECRETARY
Professional Summary

Buyer/ Planner with over 19 years of successful buying, planning and analyzing inventory in a manufacturing environment and a little over a year in the food distribution field. Trained on several MRP systems and adjust quickly to new ones! Recognized consistently for performance excellence and contributions to success in The food, medical and aerospace industries. Key knowledge on Microsoft Excel.

Work History
Company Name- Executive Secretary
City, State09/2018 - Current
  • Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Reviewed contracts financially impacting company and counseled executive leaders on impact contracts would have on company operations.
  • Prepared corporate fiscal and business plans to help strategically direct business operations and strengthen controls.
  • Prepared and mailed invoices to customers, processed payments and documented account updates.
  • Generated and submitted invoices based upon established accounts receivable schedules and terms.
  • Delivered comprehensive tax documentation required for accurate individual and corporate returns.
  • Prepared written responses or tax return amendments to resolve state and federal notices.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Calculated payroll deductions by accurately using quickbooks and processed payroll to meet preset requirements.
Company Name- Sr buyer planner
City, State07/2017 - 09/2018
  • Level 2 user on Blureridge clarity erp/Mrp
  • Maintain and buy JIT cop/frozen foods for restaurants Daily/weekly projections.
  • Obsolete inventory analysis
  • New item set up Purchase requisition
  • Opening and closing daily work orders
  • Planning / scheduling material from multiple domestic vendors
  • Working daily Open order reports and reschedules along with expedites
  • Level 3 excel user.
  • Met with suppliers to assess changes and determine proper courses of action.
  • Managed vendor purchase order process including dispatch, delivery and invoicing
  • Oversaw and streamlined daily operations of purchasing department to maximize productivity and revenue.
  • Generated reports detailing sales trends and store performances.
  • Instituted advanced level of data reporting using Blueridge Clarity to develop purchasing strategies and identify buying trends.
  • Analyzed inventory usage
  • Maintained key item stock levels and wrote or expedited purchase orders.
  • Communicated with vendors regarding inventory needs
  • Addressed internal supply problems head-on and developed creative solutions to prevent delays and missed targets.
  • Completed Daily logs and reports detailing production data such as volume, materials used and quality assurance results, helping management make accurate operational decisions.
  • Created timetables and production commitments using data from sales forecasts.
Company Name- Buyer / Planner, Material Logistics specialist
City, State04/2012 - 07/2017
  • Oracle MRP System
  • Opening and closing daily work orders
  • Planning / scheduling material from multiple domestic and international suppliers
  • Some inventory was manually forecasted of 12 month statistical demand
  • Working daily Open order reports and reschedules along with expedites
  • Level 3 excel user
  • Many special tasks performed as business required
  • Dealing with Non Conformance returns (NCR"S) to vendors
  • Phase in Phase out of material due to Engineering Design changes On BOM's
  • Presented production schedules to Senior Management team outlining milestones and deadlines.
  • Addressed internal supply problems maintained IRA and developed creative solutions to prevent delays and missed targets.
  • Completed Daily logs and reports detailing production data such as volume, materials used and quality assurance results, helping management make accurate operational decisions.
  • Created timetables and production commitments using data from sales forecasts.
  • Gauged production progress to inform leaders of performance concerns.
  • Realigned production schedules to factor in changing conditions such as materials shortages and changing designs.
  • Requisitioned materials to restock inventory and obtain goods for Fluoroscopy production.
  • Worked with supervisors and team members to understand supply needs and bring levels within desired tolerances.
  • Placed orders for Inventory consistent with quality, quantity and other specification requirements.
  • Interacted with vendors, store managers and other stakeholders to maintain on-time deliveries.
Company Name- Buyer/planner, Production Coordinator
City, State01/1999 - 09/2011
  • Baan MRP, DCAC, Compass Contract (MRP SYSTEMS)
  • Inventory/ Warehouse subject matter expert/Focal (1999-2004)
  • Production Coordinator level B/C (2004-2010)
  • SME and team lead for 787 Vertical Fin
  • DCAC (MRP/ERP program) implementation in SLC.
  • Travel Weekly to Seattle to bring project into Salt Lake City
  • Supply Chain Analyst JIT Buyer/planner level 2 (2010-2011)
  • JIT Raw material buyer for C-17 program in Long Beach California.
  • Was involved in many lean events accomplishing lean flow of materials.
  • Working to takt time and maintaining WIP.
  • Updated status of parts and materials using automated ERP/MRP systems.
  • Identified and reported complex problems and recommendations to insure parts availability.
  • Resolved or reconciled complex discrepancies with parts and materials to maintain inventory and system accuracy.
  • Expedited and completed production activities to avoid schedule delays.
  • Worked under minimal supervision.
Skills
  • Material Analyst
  • Procurement
  • ERP/ MRP
  • Supply Chain
  • Self-motivated professional
  • Organization and Time management
  • Planning and Coordination
  • Warehousing expertise
Education
New Horizons Computer Learning CenterCity09/2012Certification : Excel Level 3
Weber State UniversityCity, State11/2000Certification : APICS
Salt Lake Community CollegeCity, State1997GED
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Resume Overview

School Attended

  • New Horizons Computer Learning Center
  • Weber State University
  • Salt Lake Community College

Job Titles Held:

  • Executive Secretary
  • Sr buyer planner
  • Buyer / Planner, Material Logistics specialist
  • Buyer/planner, Production Coordinator

Degrees

  • Certification : Excel Level 3
    Certification : APICS
    GED

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