executive secretary resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary
Executive Secretary with more than 12 years experience supplying administrative support to 4 senior administrators.
  • Professional phone etiquette
  • Customer service-oriented
  • Team building
  • Advanced clerical knowledge
  • Multi-line phone proficiency
  • Conference planning

  • Articulate and well-spoken
  • Excellent communication skills
  • Works well under pressure
Work History
Executive Secretary, 09/2002 - Current
Maryville Academy , ,
  • Assist the Director Director of Athletic Administration, Senior Associate Director/ SWA, Women's Volleyball, Women and Men Soccer, Softball, Baseball, Men and Women Swimming and Women Tennis in all clerical functions.
  • Directly assist and maintain calendar for the Director of Intercollegiate Athletics and Recreation.
  • Responsible for the national and institutional letters of intent for all intercollegiate varsity sports.
  • Work closely with the Senior Associate Director/Senior Woman Administrator and the Director of Compliance to assure Fordham University and prospective student-athletes meet NCAA guidelines.
  • Responsible in the completion of position announcements, job descriptions and the preparation of appointment letters when needed.
  • Assist in the maintenance of the Athletic Department's record of hiring report.
  • Authorized to complete the Employment Eligibility Verification Form (Form I-9).
  • Work with the Associate Athletics Director for Marketing & Promotions in advertising and promoting athletic events throughout campus.
  • Supervise and assign work-study students and administer student's payroll.
  • Responsible for posting all athletic related job announcements in the NCAA, American Volleyball Coaches Association, Black Coaches Association and National Athletic Trainers' Association website.
  • Collaborate in the coordination and work annual athletic events, including but not limited to the Block F Dinner (Annual Student-Athlete Awards Dinner) for 600+ guests, Annual Golf Classic Fund Raiser held at Winged Foot Golf Club, Hall of Fame Induction Ceremony, The Annual Breakfast for Champions and Senior Student-Athletes Reception.
  • Create the Student-Athlete Resume Guide in conjunction with the Senior Associate Athletic Director.
  • Coordinate important meetings including but not limited to the Hall of Fame Committee, Head Coaches, Compliance and coordinate services with Sodexho as needed.
  • Responsible for the maintenance of the main athletic office and ordering supplies.
  • Handle ticket orders for football and basketball games, as well as, walk-ins and a high volume of calls.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Helped distribute employee notices and mail around the office.
  • Organized all new hire, security and temporary paperwork.
  • Served as corporate liaison between the finance, IT and marketing departments.
Administrative Assistant, 06/2002 - 09/2002
Loma Linda University Medical Center Indio, CA,
  • In conjunction with the V.P.
  • for Student Affairs, maintained and processed appointment letters related to personnel for the Division of Student Affairs.
  • Directly assisted and maintained calendar for the Assistant Vice President for Student Affairs/Dean of Student Life.
  • In conjunction with the Dean of Student Life, processed all student hardship overnight parking requests; maintained and processed letters related to the student parking process.
  • Oversaw and trained student workers within the office of Student Affairs.
  • Interfaced with each department within Student Affairs on need-based requests, as well as the University in general.
  • Completed other duties as assigned by the Vice President of Student Affairs and the Assistant V.P.
  • for Student Affairs/Dean of Student Life.
Clerical Associate Level IV, 03/1998 - 08/2001
Elmhurst Hospital City, STATE,
  • Offered clerical support at the administrative and supervisory level.
  • Directly responsible for patient registration, financial counseling, fee scaling and billing.
  • Responsible for assessing patients' medical insurance eligibility.
  • Interviewed patients in their application process for Child Health Plus, Medicaid application completion and recertification.
  • Conducted Medicaid pre-screening of medical ambulatory cases.
  • Handled high volume of calls, scheduled Medicaid and doctor's appointments for out-patient department.
  • Collaborated with heavy filing and photocopying, light typing and faxing.
Bachelors degree: Business, Expected in
Fordham University - Bronx, NY
Status - Business
A.S: Business Administration, Expected in 1 2004
Erie Community College - Buffalo, NY
Status - Business Administration
A.S: Liberal Arts & Science, Expected in 1 2004
- ,
Status - Liberal Arts & Science
administrative, advertising, billing, clerical, interpersonal skills, counseling, Customer Service, Fame, faxing, filing, financial, hiring, insurance, letters, Lotus Notes, Mac, Director, Marketing, meetings, Excel, office, PowerPoint, Microsoft Word, payroll, personnel, Quick learner, Reception, Fluent in Spanish, supervisory, Team Player, typing, website
Additional Information
  • Licenses/ Certifications: Notary Public, State of New York Commissioned in Bronx County CPR/AED, Adult and Child Clubs/Volunteer Experience: Kiwanis International-Fordham Chapter Co-President 2006-2007 Vice President 2005-2006 A global organization of volunteers dedicated to changing the world one child in one community at a time. Student World Assembly - Fordham chapter A non-governmental, non-partisan organization created to represent students globally. International Institute of Buffalo Buffalo, NY Interim Language Coordinator-Translation & Interpreting Department Assigned translating and interpreting jobs by pairing the skills of the interpreter with the requirements of each assignment.

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Resume Overview

School Attended

  • Fordham University
  • Erie Community College

Job Titles Held:

  • Executive Secretary
  • Administrative Assistant
  • Clerical Associate Level IV


  • Bachelors degree
  • A.S
  • A.S

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