- Montgomery Street, San Francisco, CA 94105
- H: (555) 432-1000
- C:
- resumesample@example.com
- Date of Birth:
- India:
- :
- single:
Dedicated Executive Secretary offering 32+ years background in supporting a Director of F&B. Demonstrated strong organizational skills and communication abilities. Effective at independently planning and managing diverse business relationships. Proficient in time management with disciplined execution strategy.
- Travel Planning
- Scheduling
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Executive Secretary, 06/2019 - 04/2020
Naperville Community Unit School District 203 – Naperville, IL,
- Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
- Managed director's calendar and prepared meeting agenda and materials.
- Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
- Coordinated executive schedules for team of 4 leaders.
- Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
- Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
- Researched topics of interest and culled gathered information to produce concise reports.
- Collaborated with other administrative team members, human resources and finance department on special projects and events.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Managed sensitive information with discretion while providing administrative support to executive teams.
- Coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
- Executed special objectives and projects in response to executive team and board member requests.
- Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
- Set travel arrangements and gathered documents for management and executive staff meetings and trips.
- Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
- Drafted professional business documents, such as Word documents, Excel Spreadsheets and PowerPoint Presentations.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Secretary, 03/1998 - 05/2012
Otay Recreation Ctr – Chula Vista, CA,
- Received and routed incoming calls and correspondence to promote timely communication.
- Created agendas, took minutes and prepared documents for meetings.
- Completed supply orders and maintained appropriate levels of office supplies.
- Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
- Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
- Managed multiple calendars and contacts within Outlook software.
- Maintained organized filing system of paper and electronic documents.
- Coordinated communications, including taking calls, responding to emails and interfacing with clients.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Established clear and consistent administrative procedures to minimize errors and avoidable delays.
- Prepared packages for shipment by generating shipment invoices and setting up courier deliveries.
- Maintained office safety by screening visitors, updating logs and issuing temporary passes.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Oversaw office inventory by restocking supplies and submitting purchase orders.
- Maintained office supplies by checking stocks and placing orders.
Cashier/Merchandise Hostess, 02/1988 - 01/1998
Otay Recreation Ctr – Chula Vista, CA,
- Processed returned items in accordance with store policy.
- Inspected items for damage and obtained replacements for customers.
- Maintained high productivity by efficiently processing cash, credit, debit and voucher program payments for customers.
- Properly verified customer identification for alcohol or tobacco purchases.
- Observed company return policy when processing refunds, including inspecting merchandise for wear or damage.
- Wiped down counters and conveyor belt to remove debris and maintain cleanliness.
- Processed customer payments quickly and returned exact change and receipts.
Secretary, 03/1986 - 08/1987
Institute Of Multiple Technology – City, STATE,
- Received and routed incoming calls and correspondence to promote timely communication.
- Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
- Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
- Created professional memoranda and letters for the Admissions Director, meeting expected deadlines for distribution.
- Conducted admissions testing for prospect students. Review and finalize score of each student and process admissions to the school.
Bachelor of Arts: Secretarial Studies And Office Administration, Expected in 05/1986
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Universidad Interamericana Recinto De San German - San Geman, PR,
GPA:
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