Dedicated Executive Secretary offering 32+ years background in supporting a Director of F&B. Demonstrated strong organizational skills and communication abilities. Effective at independently planning and managing diverse business relationships. Proficient in time management with disciplined execution strategy.
Skills
Travel Planning
Scheduling
Event coordination
Experience
Executive Secretary, 06/2019 - 04/2020 Naperville Community Unit School District 203 – Naperville, IL,
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
Managed director's calendar and prepared meeting agenda and materials.
Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
Coordinated executive schedules for team of 4 leaders.
Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
Researched topics of interest and culled gathered information to produce concise reports.
Collaborated with other administrative team members, human resources and finance department on special projects and events.
Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
Managed sensitive information with discretion while providing administrative support to executive teams.
Coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Executed special objectives and projects in response to executive team and board member requests.
Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
Set travel arrangements and gathered documents for management and executive staff meetings and trips.
Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
Drafted professional business documents, such as Word documents, Excel Spreadsheets and PowerPoint Presentations.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Updated and implemented administrative and executive support policy changes and monitored effects.
Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Received and routed incoming calls and correspondence to promote timely communication.
Created agendas, took minutes and prepared documents for meetings.
Completed supply orders and maintained appropriate levels of office supplies.
Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
Managed multiple calendars and contacts within Outlook software.
Maintained organized filing system of paper and electronic documents.
Coordinated communications, including taking calls, responding to emails and interfacing with clients.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Established clear and consistent administrative procedures to minimize errors and avoidable delays.
Prepared packages for shipment by generating shipment invoices and setting up courier deliveries.
Maintained office safety by screening visitors, updating logs and issuing temporary passes.
Kept office equipment functional and supplies well-stocked to promote efficient operations.
Oversaw office inventory by restocking supplies and submitting purchase orders.
Maintained office supplies by checking stocks and placing orders.
Processed returned items in accordance with store policy.
Inspected items for damage and obtained replacements for customers.
Maintained high productivity by efficiently processing cash, credit, debit and voucher program payments for customers.
Properly verified customer identification for alcohol or tobacco purchases.
Observed company return policy when processing refunds, including inspecting merchandise for wear or damage.
Wiped down counters and conveyor belt to remove debris and maintain cleanliness.
Processed customer payments quickly and returned exact change and receipts.
Secretary, 03/1986 - 08/1987 Institute Of Multiple Technology – City, STATE,
Received and routed incoming calls and correspondence to promote timely communication.
Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
Created professional memoranda and letters for the Admissions Director, meeting expected deadlines for distribution.
Conducted admissions testing for prospect students. Review and finalize score of each student and process admissions to the school.
Education and Training
Bachelor of Arts: Secretarial Studies And Office Administration, Expected in 05/1986 - Universidad Interamericana Recinto De San German - San Geman, PR, GPA:
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