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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary

Dedicated Executive Secretary offering 32+ years background in supporting a Director of F&B. Demonstrated strong organizational skills and communication abilities. Effective at independently planning and managing diverse business relationships. Proficient in time management with disciplined execution strategy.

Skills
  • Travel Planning
  • Scheduling
  • Event coordination
Experience
Executive Secretary, 06/2019 - 04/2020
Naperville Community Unit School District 203 Naperville, IL,
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Coordinated executive schedules for team of 4 leaders.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Collaborated with other administrative team members, human resources and finance department on special projects and events.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Set travel arrangements and gathered documents for management and executive staff meetings and trips.
  • Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
  • Drafted professional business documents, such as Word documents, Excel Spreadsheets and PowerPoint Presentations.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Secretary, 03/1998 - 05/2012
Otay Recreation Ctr Chula Vista, CA,
  • Received and routed incoming calls and correspondence to promote timely communication.
  • Created agendas, took minutes and prepared documents for meetings.
  • Completed supply orders and maintained appropriate levels of office supplies.
  • Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Managed multiple calendars and contacts within Outlook software.
  • Maintained organized filing system of paper and electronic documents.
  • Coordinated communications, including taking calls, responding to emails and interfacing with clients.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Established clear and consistent administrative procedures to minimize errors and avoidable delays.
  • Prepared packages for shipment by generating shipment invoices and setting up courier deliveries.
  • Maintained office safety by screening visitors, updating logs and issuing temporary passes.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Maintained office supplies by checking stocks and placing orders.
Cashier/Merchandise Hostess, 02/1988 - 01/1998
Otay Recreation Ctr Chula Vista, CA,
  • Processed returned items in accordance with store policy.
  • Inspected items for damage and obtained replacements for customers.
  • Maintained high productivity by efficiently processing cash, credit, debit and voucher program payments for customers.
  • Properly verified customer identification for alcohol or tobacco purchases.
  • Observed company return policy when processing refunds, including inspecting merchandise for wear or damage.
  • Wiped down counters and conveyor belt to remove debris and maintain cleanliness.
  • Processed customer payments quickly and returned exact change and receipts.
Secretary, 03/1986 - 08/1987
Institute Of Multiple Technology City, STATE,
  • Received and routed incoming calls and correspondence to promote timely communication.
  • Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Created professional memoranda and letters for the Admissions Director, meeting expected deadlines for distribution.
  • Conducted admissions testing for prospect students. Review and finalize score of each student and process admissions to the school.
Education and Training
Bachelor of Arts: Secretarial Studies And Office Administration, Expected in 05/1986
-
Universidad Interamericana Recinto De San German - San Geman, PR,
GPA:

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Resume Overview

School Attended

  • Universidad Interamericana Recinto De San German

Job Titles Held:

  • Executive Secretary
  • Secretary
  • Cashier/Merchandise Hostess
  • Secretary

Degrees

  • Bachelor of Arts

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