Executive Secretary Resume Examples
Exceed your job competition by looking at Executive Secretary resume examples! Our examples are completely customizable and can show you what information to include in your resume.
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TABLE OF CONTENTS
Executive Secretary resume summary examples
The first impression an employer will have of you is when they read your resume summary. You’ve got to make this section count because a recruiter will spend an average of seven seconds scanning your resume.
This section is a brief statement of your most impressive and relevant career highlights. You’ll pick professional achievements that resonate with the employer’s requirements for this job.
The most common approach for this section is the professional summary because it focuses on sharing job-relevant achievements.
On the other hand, the objective statement is the ideal approach for inexperienced candidates because it showcases your goals and the skills you have to make them possible.
Determine which approach is right for you with examples of a professional summary and an objective statement.
Good example:
“ Experienced Executive Secretary with a proven track record of providing efficient and reliable administrative support to C-level executives. Skilled in organizing meetings, preparing documents, and managing calendars. Highly adept at utilizing advanced software programs to streamline operations and maximize productivity.”
Why this example passes:
- Feature candidate’s success statistic to grab attention. Numbers add detail about how big the results you deliver are, e.g., test scores, passing rate and more.
- Shows career length, 11 years.
- Mentions employer-desired skills: student motivation and interactive lessons.
Bad example:
“ Experienced Executive Secretary with excellent organizational skills. Skilled in managing a busy office environment. Dedicated to providing exceptional customer service.”
Why this example fails:
- Doesn’t include any numbers that quantify executive secretary’s performance
- Uses vague descriptions and skills.
- Doesn’t include years of teaching experience.
The fastest way to write your professional summary
Impress employers by featuring must-have skills for a Executive Secretary and achievements that make you an irresistible employee. Find the best content suggestions for your professional summary in our Resume Builder that will wow recruiters.
- 1
Enter the details about the job title you held. The builder comes preloaded with auto-suggested phrasing written by resume experts.
- 2
Then, just pick from these suggested phrases that best frame your experience and customize them to your liking!
- 3
All you have to do is choose the summary phrases that best frame your experience. It’s like having a professional do it for you!
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Executive Secretary resume work experience examples
One of the most important sections in any resume is the work experience. Writing a work experience section that demonstrates you have what it takes to thrive in the job is crucial to writing a resume. Recruiters want to see your unique achievements, so leave the generic job duties out. Use the following examples to understand better how to write this section.
Good example:
Johnson Consulting I Rolling Meadows, IL I 8/2018-current
- Managed and maintained confidential documents for executive team, providing critical administrative support
- Developed and implemented office policies and procedures to streamline workflow and increase efficiency
- Scheduled and coordinated meetings, travel arrangements, and events for executive team
- Composed and distributed correspondence, memos, and reports to internal and external stakeholders.
Why this example passes:
- Numbers and statistics add detail and quantify the results this executive secretary delivers: 4% improvement and a class size of 20-25.
- Good use of strong words and active language.
- References specialized value cahier provides with “individualized lesson plans.”
Bad example:
Malone Group I Redmond, WA I 4/2022-present
- Answered phone calls
- Typed documents
- Organized meetings
- Filed paperwork
Why this example fails:
- Lacks numbers or statistics.
- Describes general tasks, not teaching achievements or career highlights.
- Uses active verbs, but doesn’t focus on results.
Executive Secretary resume skills examples
Here are 18 sample skills for executive secretary:
- Schedule Management
- Scheduling
- Travel Coordination
- Report Preparation
- Meeting Support
- Event Coordination
- Database Maintenance
- Business Correspondence Writing
- Document Proofreading
- Bookkeeping Support
- Documentation And Reporting
- Guest Relations
- Travel Planning
- Spreadsheet Creation
- Spreadsheet tracking
- Package delivery
- Business correspondence management
- Office recordkeeping
You should sprinkle skills and abilities throughout your resume. Include them in your professional summary, work experience blurbs and a dedicated skills section.
Examples of additional resume sections
Your resume must include the five main sections: contact information, professional summary, work experience, skills and education. However, you can also add different sections to show off more achievements.
Here are some examples of optional executive secretary resume sections that you could add to provide greater detail:
- Languages
- References
- Additional skills
- Certifications
- Accomplishments
- Interests
- Core qualifications
- Software
Only include additional sections that feature valuable information for your desired Executive Secretary job. If the information you want to add is irrelevant to the job, save that space for more relevant information.
Examples of resume formats
The way you organize your Executive Secretary resume is called a resume format. There are three main resume formats: chronological, functional and combination. Here are examples of each:
The main difference among them is whether or not they give more visual weight to your work history or to your skills section. The format you should select for your resume is based on your years of work experience as a executive secretary.
How to choose a resume format
0-3
Years of experience
Functional formats
- Focus on skills.
- Best for first-time executive secretary who lack work experience.
- Good for people re-entering workforce.
- May omit dates in the work history section.
Organization:
- Skills listed above work experience.
3-10
Years of experience
Combination formats
- Balance skills and work history.
- Ideal for mid-career executive secretary.
- Suitable for career changers and people seeking promotion.
Organization:
- Skills next to or above work experience.
10+
Years of experience
Chronological formats
- Put the most focus on work history.
- Best for executive secretary with a long, steady career.
- Most popular format.
- Preferred by recruiters.
Organization:
- Work experience listed above skills.
Once you know the best format for you, it’s easy to pick a executive secretary resume template. Templates are preformatted layouts created by design professionals to ensure your resume looks amazing!
Don’t forget your executive secretary cover letter
A cover letter works hand-in-hand with your resume to make a stronger case for why you deserve the job.
Good communication skills are necessary for anyone applying to an Executive Secretary role. That’s why you’ve got to ensure your cover letter is strong!
Your cover letter should explain how you heard about the role and why it appeals to you. It should do more than repeat the details of your resume; it should bring them to life with a story.
If you want help in that challenge, check out our Cover Letter Generator! It’s a fully automated tool that will walk you through the writing process step-by-step and even suggest text you can use!
Otherwise, use our cover letter examples if you’re still brainstorming what to write. They can inspire you!
For design help, check out our cover letter templates library. We’ve got 15+ preformatted cover letter designs you can use for your document!
To create a great document from scratch, we also feature a complete guide on How to Write a Cover Letter.
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