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Executive Secretary Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Summary

Skillful and dedicated Executive Assistant, Executive Secretary with extensive experience in HR, Accounts Payable, communication, coordination, planning and support of daily operational and administrative functions in the Hospitality organization. Accustomed to working in highly confidential environments.

Well seasoned experience in GP, GM and Departmental Managerial support roles. Focused on driving productivity by leveraging strong

MS Office proeficiency and team work.

Skills
  • Spreadsheet creation
  • Scheduling
  • Event coordination
  • Business correspondence
  • Proper phone etiquette
  • Human resource laws knowledge
  • Excel spreadsheets
  • Professional and mature
  • Mail management
  • Appointment setting
Experience
Executive Secretary, 08/2014 to 04/2020
State Of DelawareFrankford, DE,
  • Restocked office and break room supplies independently to maximize team productivity.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Opened, sorted and responded to routine correspondence on behalf of upper management to facilitate communication and streamline processes.
  • Prepared and updated office records, spreadsheets to support upper management needs and enhance office efficiency.
  • Delivered optimal administrative and customer service through [Action] and [Skill].
  • Managed sensitive information with discretion while providing administrative support to upper management.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Executive Assistant, 06/1987 to 08/2014
Baird & WarnerNaperville, IL,
  • Served as point of contact for data acquisition and research.
  • Served as Executive Assistant to GP's,GM and Department Managers providing high-level support on broad range of business initiatives.
  • Represented [Job title] to executive clients, VIPs, investors and board members.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Worked closely with auditors during review process, providing clerical support and completing assigned tasks.
  • Delivered optimal administrative, customer service and case management support through [Action] and [Skill].
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Maintained office supplies by checking stocks and placing orders.
  • Answered phones and emails for [Job title] with efficiency and appropriate responses.
  • Drafted and reviewed equipment maintenance work requests.
  • Handled and distributed all incoming and outgoing mail for [Number]-member executive team.
  • Restocked office and break room supplies independently to maximize team productivity.
  • Created and maintained spreadsheets and developed administrative and logistical reports.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Maintained updated data on all products and [Type] services.
  • Collaborated with other administrative team members, human resources and finance department on special projects and events.
  • Represented executives in conferences, in person and via e-conferences.
  • Maintained professional administrative discretion.
  • Produced professional and error-free letters, presentations and spreadsheets.
  • Addressed and responded to incoming correspondence.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Open, read, and wrote answers to routine letters and correspondence for [Job title].
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Supported clerical needs of more than [Number] [Job title]s, including taking messages, scanning documents and routing business correspondence.
  • Initiated and updated yearly dealer agreements and dealer applications.
  • Worked directly with [Job title] to plan and execute special projects to support [Type] program.
Education and Training
High School Diploma: , Expected in 05/1979
Boyne City High School - Boyne City, MI
GPA:

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Resume Overview

School Attended
  • Boyne City High School
Job Titles Held:
  • Executive Secretary
  • Executive Assistant
Degrees
  • High School Diploma