- Montgomery Street, San Francisco, CA 94105
- Home: (555) 432-1000
- Cell:
- resumesample@example.com
Industrious and forward-thinking Executive Assistant with over 7 years of experience in a multi-company Capable of smoothly handling strategic planning, operational and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.
- Travel Planning
- Event coordination
- Scheduling
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- Travel administration
- Familiar with SAP System
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Executive Secretary, 05/2015 to 01/2020
Department Of Veterans Affairs – Cedar Rapids, IA,
- Managed director's calendar and prepared meeting agenda and materials.
- Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
- Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
- Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
- Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
- Managed sensitive information with discretion while providing administrative support to executive teams.
- Collaborated with other administrative team members, human resources and finance department on special projects and events.
- Coordinated meeting and event logistics for senior management, including executives and board of directors.
- Arranged appropriate travel, visas, agendas, necessary contacts for the employees and executives.
Administrative Assistant, 05/2013 to 05/2015
Cornerstone Building Brands – Lockridge, IA,
- Arranged domestic and international travel, hotel and transportation needs for staff.
- Monitored daily and weekly schedules and monthly calendar obligations for the executives.
- Managed conference calls by documenting participant details and preparing audio recordings for future reference.
- Planned and executed corporate meetings, lunches and special events.
- Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
- Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
- Coordinated large-scale events and department activities, including venue acquisition, catering service and guest list development.
- Organized and maintained filing and document management systems, coordinating archiving and purging aligned with company document policies.
- Managed building access and supplied key cards to employees and visitors.
- Assisted with administrative tasks, including filing, answering phones and travel arrangements
- Handled the ordering and inventory of office supplies, cleaning supplies and the maintenance of the building.
Receptionist, 06/2011 to 04/2013
Havas Edge – San Diego, CA,
- Received incoming packages and mail, dispersed parcels, correspondence and shipped outgoing items daily.
- Kept reception area clean and organized to offer positive first impression to every visitor.
- Sorted incoming mail and directed to correct personnel each day.
- Directed clients to appropriate personnel to address concerns, resolve complaints or answer account-related questions.
- Met incoming customers with professional approach and provided friendly, knowledgeable assistance.
- Greeted customers, answered general questions and directed to appropriate staff members.
- Maintained office safety by screening visitors, updating logs and issuing temporary passes.
Front Desk Agent, 01/2010 to 06/2011
Zermatt Resort – Midway, UT,
- Maintained smooth operations by correctly assigning rooms and coordinating efficient guest check-ins and check-outs.
- Monitored reservations to track incoming parties and special events.
- Posted charges, updated accounts and issued bills to departing guests.
- Coordinated with internal departments to handle wide range of guest needs.
- Warmly greeted incoming guests, issuing room keys and providing information regarding policies and amenities.
- Received all incoming calls and coordinated with hotel staff to fulfill requests and resolve issues.
- Pleasantly greeted every guest approaching front desk, maintaining pleasant demeanor even during moments of stress.
Associate of Arts: Hospitality And Restaurant Services, Expected in
STI College - Laguna, Philippines,
GPA:
Bachelor of Arts: Bachelor of Arts in English, Expected in 01/2018
AMA University - Quezon City, Philippines,
GPA:
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