Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Ambitious, career-focused job seeker, anxious to obtain an entry-level position to help launch career while achieving company goals. Highly organized and detail-oriented Admin/Finance professional with more than twenty years of experience supplying thorough, organized administrative support to the senior executive team. Key support team member for events, shareholder activities, and travel arrangements. Excellent track record managing administrative team.

  • Bookkeeping and Basic Accounting
  • Verbal and Written Communication
  • Travel Arrangement Coordination
  • Meeting Agenda Preparation
  • Reports and Financial Statements
  • Recordkeeping and Documentation
  • Microsoft Office
  • Human Resources Management Software
  • Problem-Solving
  • Honest and Dependable
  • Analytical Thinking
Work History
09/2018 to 08/2019 Executive Secretary Department Of Veterans Affairs | Chinle, AZ,
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
  • Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Worked with clients to effectively plan and coordinate logistics for special projects and events.
  • Handled logistics, catering, agendas, and travel arrangements for meeting and event planning for staff and the country representative.
  • Took notes and dictation at meetings.
  • Answered a high volume of phone calls and email inquiries.
  • Executed basic banking and bookkeeping tasks.
07/2015 to 12/2017 Office Administrator Fox Rothschild | West Palm Beach, FL,
  • Held oversight of office inventory activities, including ordering and requisitions, stocking, and shipment receiving.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current, and compliant financial records.
  • Delivered clerical support by handling a range of routine and special requirements.
  • Supported Program Coordinator and Consultants with proactive correspondence management, document coordination and, customer relations.
  • Delivered clerical support by handling range of routine and special requirements.
  • Evaluated office documentation to check accuracy and complete missing pieces, avoiding delays and maximizing team productivity.
  • Worked with upper management to complete complex projects on tight budgets within specific timelines.
  • Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions.
  • Trained new employees on administrative procedures, company policies, and performance standards.
  • Produced high-quality documents, spreadsheets, and presentations for internal and customer-facing needs.
  • Interacted with customers by phone, email, or in-person to provide information.
  • Supported room reservations, agenda preparation, and calendar maintenance for programs, meetings, and events.
  • Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
  • Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
01/2010 to 12/2013 Program Assistant Data Robot | Houston, TX,
  • Prepared clearly written and formatted documents and reports.
  • Recorded expenses and maintaining accounting records.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes.
  • Managed both digital and physical filing systems and retrieved documents as required.
  • Conducted thorough research using diverse resources to assist the professional staff with routine and special project tasks.
  • Maintained an efficient and balanced calendar of current participant appointments, staff meetings, and assessments.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Offered office-wide software support and training, troubleshooting issues, and optimizing usage.
  • Produced highly accurate internal and external letters and memoranda.
  • Gathered information and entered details into computer tracking spreadsheets, documents, and databases.
  • Compiled Financial reports for program leaders.
03/2001 to 02/2009 Administrative and Finances Assistant SWISS AGENCY FOR DEVELOPMENT & COOPERATION (SDC) | City, STATE,
  • Transcribed and organized information to assist in preparing speeches and presentations.
  • Conducted invoicing and investigated accounts receivable discrepancies.
  • Handled all domestic and international travel arrangements and reservations, cutting the company's travel expenses by 30%.
  • Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Managed filing system, entered data, and completed other clerical tasks.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Composed and proofread memos, letters, and reports to verify error-free communication.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
Expected in No Degree | Business Administration And Management Midrand Graduate Institute, South Africa, GPA:
Expected in High School Diploma | Josina Machel Secondary School, Mozambique, GPA:
Expected in 11/1993 Technican | Accounting Technician Maputo Commercial School, Mozambique, GPA:

  • CAP - Certified Administrative Professional
  • PHC software (Management, Personnel & Accounting)
  • WinFibu and Dynamics NAV/NAVISION (accounting software)
  • Appraiser contracts, financial agreements and local subside.
  • Documentation management.
  • Conflict Resolution – By Letsema RSA
  • Emergency First Response Training - MOZ SAFE, Lda
  • Gender mainstreaming - CFA Maputo
  • Small/huge business - by SEBRAE Brazil
  • Basic Firefighting Training - Maputo
  • BSAFE - Security Awareness Training -UNHCR Maputo
  • Prevention of Harassment, Sexual Harassment, and Abuse of Authority
  • Preventing Sexual Exploitation and Abuse (PSEA)
  • ICT Information Security Awareness Training (InfoSec) -
  • Fundamentals of Fraud and Corruption Awareness
Native or Bilingual
Professional Working
Native or Bilingual

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Resume Overview

School Attended

  • Midrand Graduate Institute
  • Josina Machel Secondary School
  • Maputo Commercial School

Job Titles Held:

  • Executive Secretary
  • Office Administrator
  • Program Assistant
  • Administrative and Finances Assistant


  • No Degree
  • High School Diploma
  • Technican

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