Executive Assistant Scheduler Office Manager Resume Example
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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Professional Summary
Dependable, efficient, detail orientated administrative professional skilled at managing diverse needs in challenging, fast-paced environments. Friendly and energetic professional with remarkable communication and prioritization skills focused on providing a superior level of support and assistance.
Skills
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Work History
06/2001 to 01/2005 Executive Assistant, Scheduler, Office Manager Heritage Operations Group | Mount Sterling, IL,
- Organized international and domestic travel arrangements for up to [Number] staff members, including all transportation and hotel stays.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Screened calls and emails and initiated actions to respond or direct messages for [Number] managers.
- Processed travel expenses and reimbursements for [Number]-member executive team and senior management group.
01/1993 to 01/2001 Executive Assistant, Scheduler, Office Manager The Hon. Bob Franks | City, STATE,
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Enhanced collaboration between team members by preparing meeting materials and taking clear notes to distribute to stakeholders.
- Organized international and domestic travel arrangements for up to [Number] staff members, including all transportation and hotel stays.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Provided complete meeting support, including materials preparation and notes or minute taking.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Arranged corporate and office conferences for company employees and guests.
- Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional.
- Developed and implemented office management procedures, increasing training efficiency, team productivity and accuracy.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Developed manual providing information on community resources across county available to families and children.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Prepared vendor invoices and processed incoming payments.
12/2020 to Current Scheduler The Hon. Kay Granger, U.S. House Of Representatives | City, STATE,
- Responsible for the Washington, D.C., and District scheduling for the Ranking Member on the House Committee on Appropriations.
- Review and respond to all invitations and requests for the Member’s time and attention.
- Coordinate Member preparation and background materials.
- Arrange domestic travel and develop itineraries.
- Manage air, ground, lodging and venue logistics.
01/2005 to 10/2020 Executive Assistant and Scheduler Biotechnology Innovation Organization, BIO, President And CEO | City, STATE,
- Managed all aspects of the CEO’s calendar and responsible for the execution of his daily schedule.
- Worked to ensure the CEO was kept informed of upcoming commitments and responsibilities.
- Scheduled thousands of internal and external meetings and phone calls.
- Coordinated with staff to compile relevant documents and background material.
- Coordinated and managed over 30 speaking engagements per year.
- Collaborated with staff to ensure advance preparation as well as final review of the presentation.
- Managed and coordinated all domestic and international trips.
- Arranged air, ground, lodging and venue logistics.
- Maintained CEO records, documents and Outlook contacts.
- Prepared and processed CEO correspondence, memos and email communication.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Organized international and domestic travel arrangements for up to [Number] staff members, including all transportation and hotel stays.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Worked with senior management to initiate new projects and assist in various processes.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Screened calls and emails and initiated actions to respond or direct messages for [Number] managers.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Education
B.A | Political Science George Washington University, , Washington, D.C.
Affiliations
Capitol Hill veteran with extensive experience managing calendars, balancing conflicting demands and anticipating needs in a fast-paced environment. An organized, detail-oriented, administrative professional able to accomplish multiple tasks and remain focused under pressure.
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Resume Overview
School Attended
- George Washington University
Job Titles Held:
- Executive Assistant, Scheduler, Office Manager
- Executive Assistant, Scheduler, Office Manager
- Scheduler
- Executive Assistant and Scheduler
Degrees
- B.A
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