Executive Assistant, Scheduler, Office Manager Resume Example Company Name

EXECUTIVE ASSISTANT, SCHEDULER, OFFICE MANAGER

Professional Summary

Dependable, efficient, detail orientated administrative professional skilled at managing diverse needs in challenging, fast-paced environments. Friendly and energetic professional with remarkable communication and prioritization skills focused on providing a superior level of support and assistance.

Skills

Logistics
Strong Interpersonal Skills
MS Office
Organizational skills
Mail handling

Conference planning
Friendly nature
Excellent multi-tasking ability
Schedule & calendar planning

Work History

Executive Assistant, Scheduler, Office Manager, 06/2001 to 01/2005
Company Name – City, State

Organized international and domestic travel arrangements for up to [Number] staff members, including all transportation and hotel stays.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Screened calls and emails and initiated actions to respond or direct messages for [Number] managers.
Processed travel expenses and reimbursements for [Number]-member executive team and senior management group.

Executive Assistant, Scheduler, Office Manager, 01/1993 to 01/2001
Company Name – City, State

Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
Enhanced collaboration between team members by preparing meeting materials and taking clear notes to distribute to stakeholders.
Organized international and domestic travel arrangements for up to [Number] staff members, including all transportation and hotel stays.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Provided complete meeting support, including materials preparation and notes or minute taking.
Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
Arranged corporate and office conferences for company employees and guests.
Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional.
Developed and implemented office management procedures, increasing training efficiency, team productivity and accuracy.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Developed manual providing information on community resources across county available to families and children.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Prepared vendor invoices and processed incoming payments.

Scheduler, 12/2020 to Current
Company Name – City, State

Responsible for the Washington, D.C., and District scheduling for the Ranking Member on the House Committee on Appropriations.
Review and respond to all invitations and requests for the Member's time and attention.
Coordinate Member preparation and background materials.
Arrange domestic travel and develop itineraries.
Manage air, ground, lodging and venue logistics.

Executive Assistant and Scheduler, 01/2005 to 10/2020
Company Name – City, State

Managed all aspects of the CEO's calendar and responsible for the execution of his daily schedule.
Worked to ensure the CEO was kept informed of upcoming commitments and responsibilities.
Scheduled thousands of internal and external meetings and phone calls.
Coordinated with staff to compile relevant documents and background material.
Coordinated and managed over 30 speaking engagements per year.
Collaborated with staff to ensure advance preparation as well as final review of the presentation.
Managed and coordinated all domestic and international trips.
Arranged air, ground, lodging and venue logistics.
Maintained CEO records, documents and Outlook contacts.
Prepared and processed CEO correspondence, memos and email communication.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Organized international and domestic travel arrangements for up to [Number] staff members, including all transportation and hotel stays.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
Promoted team productivity by keeping supplies organized and well-stocked.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Worked with senior management to initiate new projects and assist in various processes.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Screened calls and emails and initiated actions to respond or direct messages for [Number] managers.
Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.

Education

B.A: Political ScienceGeorge Washington University - State

Affiliations

Capitol Hill veteran with extensive experience managing calendars, balancing conflicting demands and anticipating needs in a fast-paced environment. An organized, detail-oriented, administrative professional able to accomplish multiple tasks and remain focused under pressure.

Resume Overview

School Attended

George Washington University

Job Titles Held:

Executive Assistant, Scheduler, Office Manager
Scheduler
Executive Assistant and Scheduler

Degrees

B.A : Political Science

Executive Assistant, Scheduler, Office Manager Resume Example

Resume Score: 80%

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