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Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment.

Highlights
  • Domestic / International Transportation Support
  • C-Level Executive Services
  • Key Account & Relationship Management
  • Microsoft Office 2013 proficiency


  • Articulate and well-spoken
  • Social media knowledge
  • Special Projects & Conference Management
  • Contract & Procurement Management
Education
Graduate of Laura F. Osborn High School Detroit, MI Expected in High School Diploma : Business - GPA :

Additional Training

  • Microsoft Office 2010 (Word, Excel, PowerPoint, & Outlook)
  • Gregg Shorthand
  • Microsoft Office Word 2007 Certified - January 06, 2010
Accomplishments
Experience
Hearst Communications - Executive Assistant / Office Manager
Fayetteville, NC, 07/2014 - 10/2014
  • Executive-level support to Chief Operating Officer, President / CEO's executive assistant and Executive Director of LifeChoice Solutions®.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Crown Castle Usa Inc - Executive Administrative Assistant
Indianapolis, IN, 02/2014 - 04/2014
  • Executive support to President / CEO, and senior management team.
  • Managed CEO's calendar to maximize efficiency and ensure CEO remained on schedule for meetings.
  • Arranged domestic and international travel; Visa and Passport support for senior management team.
  • Entrusted with confidential data in creation of expense reports.
  • Administrative activities for Board of Directors, including meeting scheduling, editing executive presentations, and document maintenance in Diligent Boardbooks.
Crown Castle Usa Inc - Executive Administrative Assistant
Rochester, NY, 11/2011 - 01/2014
  • Executive-level support to President / CEO, Vice President Engineering, and Business Development Directors.
  • Scheduled WebEx meetings; maintained President / CEO calendar.
  • Coordinated customer satisfaction survey process; assisted with customer initiatives.
  • Departmental purchase order maintenance in SAP supplier portal.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Provided logistical support to visiting executives in coordination with other Executive Assistants.
Alutiiq Llc - Executive Assistant
Stennis Space Center, MS, 07/2011 - 09/2011
  • C-level support to CEO and COO of an emergency department staffing company.
  • Managed calendars and scheduled appointments.
  • Maintained Emergency Department Daily Metrics and Core Measures.
Maryville Academy - Executive Secretary
Chicago, IL, 07/2010 - 07/2011
  • Maintained and coordinated executive and senior management Wrote and distributed meeting minutes to appropriate individuals.
  • Managed desktop publishing and proposal and memo typing.day-to-day meeting and travel schedules.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
Maryville Academy - Senior Administrative Assistant, Operational Excellence
Bartlett, IL, 01/1996 - 2009
  • Executive level support to Sr. VP Quality, Leadership Team, and consultants of a diversified power management company.
  • Proficient in international and domestic travel with on-line travel software package.
  • Represented quality office as meeting planner.
  • Maintained monthly General Ledger, A/P & T&E Reports for > 5 activity centers.
  • Entrusted with corporate information to prepare for annual organizational capability assessment of quality and operational excellence professionals.
  • Meeting management and minute transcription for Operations and Quality Council, Leadership Team and Staff.
  • Successful conference management for roll-out of Eaton Business System to corporation.
  • Maintained files on Corporate Quality web site with Stellent software.
  • Automotive Web Site Security Administrator for Covisint, GM Supply Power, and EDS' IMDS web sites.
  • Prepared and shipped training materials for internal business excellence certification assessments. Important contribution resulting in office being able to manage growth without adding direct staff.
  • Coordinated administrative workload with 2 other assistants to ensure consistent coverage for 2 separate departments.
  • Maintained departmental electronic policies, procedures and records.
  • Coordinated new-hire interviews and special meetings with participants inside and outside of corporation.
Maryville Academy - Executive Secretary
Berwyn, IL, 06/1994 - 08/1995
    Served as a professional representative of the President to executive clients of an advanced materials research and development corporation.
  • Maintained calendar and scheduled appointments.
  • Managed marketing program for major trade show and supported President during conference.
  • Assisted corporate patent attorney in preparing confidentiality agreements.
ASI Consulting - Executive Secretary
City, STATE, 04/1986 - 05/1994
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
  • Served as a professional representative of the CEO to executive clients and board members.
  • Wrote and distributed meeting minutes to appropriate individuals.
  • Provided telephone support for Chairman's incoming calls, and acted as back-up receptionist.
  • Travel coordinator for consultants and staff.
Skills

Administrative support

Automotive

Business Development

Customer Service

Procurement

Quality

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resume Strength

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Resume Overview

School Attended

  • Graduate of Laura F. Osborn High School

Job Titles Held:

  • Executive Assistant / Office Manager
  • Executive Administrative Assistant
  • Executive Administrative Assistant
  • Executive Assistant
  • Executive Secretary
  • Senior Administrative Assistant, Operational Excellence
  • Executive Secretary
  • Executive Secretary

Degrees

  • High School Diploma

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