Executive Assistant / Office Manager Resume Example

· Assisted President and kept on track to meet goals

· Coordinated and implemented all corporate marketing objectives, including updating and compiling qualification statements (RFQ's) and introductions to company, social media posts, etc. to maintain relationships and add potential customers

· Assisted in establishing and maintaining annual review processes

· Assisted in managing interest and non-core business assets, personal assets and business interests of the President and protecting confidentiality of highly sensitive information

· Managed travel plans and use of company airplane and leased/charter planes for business and/or personal use. Scheduled travel accommodations as needed

· Maintained records, subscriptions and documents required for specific company and personal related bills

· Maintained calendar of appointments, events, birthdays, anniversaries and special events.

· Worked as a liaison with outside insurance agents for corporate lines policies and health benefits. Provided information to employees on coverages and assisted in enrollment

· Established/Re-developed an Office Employee Policy and Procedures Manual

· Hired/Trained/Managed Clerical staff

· New employee set up/start up (computer/phone/keys/security code/benefits)

· Setting up employee files, background and drug screenings

· Tracked and maintained records for employee vacations and absences

· Managed deposits, maintained petty cash and company

credit cards

· Reviewed for accuracy and approved home office invoices

and monitored budgeting of office supplies and shipping

costs

· Handled IT-related issues for office and field.

· Managed office and company cellular phones

· Produced AIA contract documents per project

requirement

· Maintained orderly processes for electronic and manual

file management

· Data entry as needed to continue current, correct

information of owners, subcontractors, marketing

prospects

· Placed help wanted ads as needed

· Maintained knowledge of all office equipment to ensure

proper working and maintenance

· Handled arrangements for memorial gifts, flowers, cards

· Ordered promotional items and gifts - Christmas cards,

corporate gifts, decorations

· Planned, organized and oversaw other company events

· Handled property maintenance (ie window cleaning,

landscape management, HVAC maintenance, etc)