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document controller project secretary resume example with 6+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary

Sharp individual boasting a strong understanding of effective file migration and document process audits. Well-trained Document Control Coordinator known for data accuracy and quality assurance while organizing document flow.

Skills
  • Document distribution
  • Records maintenance and management
  • Quality Assurance
  • Project support
  • Document control
  • Proficient in MS Word, Excel, PowerPoint
  • Social Media Management
Education and Training
Aldersgate College Nueva Vizcaya, Philippines, Expected in 2015 Bachelor of Science : Business Administration - GPA :
Al-Andalus International School Akrabiyah, Saudi Arabia, Expected in 2010 High School Diploma : - GPA :
Mount Saint Vincent University Halifax, NS Expected in Diploma : Tourism And Hospitality Management - GPA :
Experience
Catholic Health Initiative - Document Controller/Project Secretary
Oakes, ND, 07/2016 - 06/2019
  • Managed document processes through scanning, filing and transmitting while following all standard procedures.
  • Evaluated various forms of documentation and reports for accuracy and completeness, identified deficiencies and advised on appropriate corrective measures to improve information details or processes.
  • Organized technical documents, digital records and business correspondence for each project, program or department.
  • Properly prepared and shipped records for storage at offsite facilities.
  • Kept documents moving in proper flow by applying strong organizational, planning and multitasking abilities.
  • Set up documents for individual projects based on specifications.
  • Uploaded documents to control sites, tracked transmittals and coordinated revisions.
  • Filled out and stored transmittal logs for permanent records.
  • Identified department and user document management requirements by conducting in-depth needs assessments.
Saudi Engineering Group International (Client: Saudi Electricity Company, EOA) - Project Secretary
City, STATE, 07/2015 - 07/2016
  • Directly reports to the Department Manager and assisting in the day-to-day operations of the office
  • Organizing and maintaining files and records
  • Preparation of monthly timesheets for the contractors
Saudi Engineering Group International - HR/Office Administration Assistant
City, STATE, 06/2013 - 07/2015
  • Directly reports to the HR Manager/Office Manager and work closely with the Office management team on a daily basis to ensure all requirements are met in relation to governmental inquiries
  • Responsible in undertaking standardized government offices document processing routines, exchanging information, preparing technically more demanding documents by performing full clerical, administrative and general duties involving government bodies
  • Responsible for all Government Relations Procedures and also processing all letters and applications to the passport office for Change of Sponsorship, Issuance of new Iqamas, Renewal of Iqamas, Iqama Transfers, processing Visa documents, Exit Re- entry Visa, Final Exit Visa etc
  • Attestations of legal documents form chamber of commerce and applying for and renewing, as necessary, the Chamber of Commerce registration
  • Processing all letters to recruiting office for the recruitment of new staff or families and family visit visas and all letters to Ministry of Foreign Affairs for the purpose of commercial visit visas
  • Processing applications and payment of company bills, etc
  • Visa submission and collection at airport for new and leaving employees
  • Responsible for Nitaqat process (Saudisation Percentage)
  • Process, forwards & collects legal documents related to Ministry of Labour and Immigration, Passport office and other related works
  • Assisting the GRM in following up and obtaining requirements from: All government offices and sectors, Embassies, Traffic and Police departments, Airports, Obtain prints out from Passport office, Municipality office and Civil Defense office
  • Developing excellent relations with all Government Offices
  • Prepare all documentation for the Government offices, including; invitation letters, employment contracts, forms for processing various visas
  • Ensure all procedures carried out in a timely manner, if there are any delays, advise the GRO Manager
  • Ensure that all certification is renewed in a timely manner, i.e Saudisation, GOSI and company registration documents
  • Perform other duties as assigned by the Office Manager when necessary.
Wejdan Construction - Office Assistant
City, STATE, 04/2013 - 06/2013
  • Documentation and filing
  • Photocopying, scanning and faxing
  • Maintaining filing systems.
  • Compiling records of office activities.
  • Making weekly reports of projects and submitting it to the client
Languages
Tagalog :
Native/ Bilingual
Negotiated :
English :
Full Professional
Negotiated :

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Resume Overview

School Attended

  • Aldersgate College
  • Al-Andalus International School
  • Mount Saint Vincent University

Job Titles Held:

  • Document Controller/Project Secretary
  • Project Secretary
  • HR/Office Administration Assistant
  • Office Assistant

Degrees

  • Bachelor of Science
  • High School Diploma
  • Diploma

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