data specialist resume example with 13+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary

Organized and efficient Data Entry Clerk with 20 years of experience in data organization, proofreading and word processing. Multi-talented in smoothly handling office administration support tasks. Team player works to support group efforts to meet critical deadlines. Motivated professional offering proficiency in data entry combined with strong mathematical and analytical thinking skills. Personable team player with exceptional customer service abilities. Fast learner and committed to continuous, self-directed learning.

  • Data formatting
  • Activity diagrams
  • Defect tracking
  • Enterprise application integration
  • Data validation
  • Spreadsheet management
  • Report drafting
  • Identifying errors
  • Compiling data
  • Data analysis
  • Microsoft Office proficiency
  • Excel formulas
  • Data quality assurance processes
  • Project Management
Work History
03/2020 to Current
Data Specialist Alex Alternative Experts, Inc. Richmond, VA,
  • Ran essential daily, weekly and monthly KPI metric reports from compiled data.
  • Produced monthly reports using advanced Excel spreadsheet functions.
  • Process and post invoices for services rendered.
  • Process and record transactions and maintain records regarding payments and account status.
  • Enter reship status for shipments.
  • Process Purchase Orders
  • Validated incoming data against quality standards to eliminate irrelevant or unusable information.
  • Managed and updated documentation to keep records current.
  • Gathered all information and compiled organized, comprehensive records.
  • Managed documents by organizing forms, making photocopies, filing records, preparing correspondence and creating reports
  • Ran essential daily, weekly and monthly KPI metric reports from compiled data
  • Added documents to file records and created new records to support filing needs
  • Reviewed and updated client correspondence files and database information to maintain accurate records
02/2011 to 10/2019
Administrative Analyst University Of California Merced, CA,
  • Perform professional level duties for the internal support of the Resource Development department, compile and analyze data, and participate in design and implementation of systems and procedure.
  • Responsible for all centralized administrative services for Resource Development department such as building spreadsheets; budgets.
  • Calendar management, travel arrangements, coordinate staff schedules and plan, organize and conduct CRM software trainings.
  • Demonstrated operational knowledge of Microsoft Office programs such as Excel, PowerPoint and Outlook.
  • Participated in varied SharePoint support activities.
  • Performed numerous administrative and technical support functions that enhanced effectiveness.
  • Maintained accurate inventory of institution property, equipment and operational supplies.
  • Supported departmental communication and training program development and implementation.
  • Displayed knowledge of Original Equipment Manufacturer (OEM) terminology and functions.
  • Coordinated high-level technical data and engineering presentations
08/2006 to 03/2010
Executive Assistant Vertex Pharmaceuticals, Inc San Diego, CA,
  • Provided administrative and business support to the CEO and supported other members of the executive management team.
  • Maintained executive management team calendars, plan and schedule meetings, teleconferences and travel.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Organized and coordinated conferences and monthly meetings
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
  • Processed travel expenses and reimbursements for executive team and senior management group
  • Created expense reports, budgets and filing systems for management team
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
  • Answered high volume of phone calls and email inquiries
  • Managed and reviewed filing and office systems
  • Coordinated events and worked on ad hoc projects
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services
  • Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders
  • Screened personal and business calls and directed to appropriate party
  • Handled incoming and outgoing correspondence, including mail, email and faxes
  • Took notes and dictation at meetings
  • Filed paperwork and organized computer-based information
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum
  • Worked with clients to effectively plan and coordinate logistics for special projects and events
  • Wrote reports, executive summaries and newsletters
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
Expected in to to
: Nursing
Shelby State Community College - Memphis, TN,
Expected in 01/2011 to to
Technical Degree: Medical Assisting
REMINGTON COLLEGE, Shelby State Community College - Memphis, TN,
  • Majored in Medical Assisting
  • Relevant Coursework Completed: Community skills, Diversity training, business communication, human and work relations, Administrative procedures, Medical law and Ethics, Medical Terminology.
Expected in 05/1985 to to
High School Diploma:
Fairley High School - Memphis, TN

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Resume Overview

School Attended

  • Shelby State Community College
  • REMINGTON COLLEGE, Shelby State Community College
  • Fairley High School

Job Titles Held:

  • Data Specialist
  • Administrative Analyst
  • Executive Assistant


  • Some College (No Degree)
  • Technical Degree
  • High School Diploma

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