LiveCareer-Resume

data entry specialist resume example with 8+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Skills
  • Multitasking and Time Management
  • Confidentiality and Data Protection
  • Supply Inventory Control
  • Office Equipment Operation
  • Research and Analytical Skills
  • Document and File Management
  • Schedule Management
  • Calendar Management
  • Event Planning
  • Project Schedule Coordination
  • Staff Orientation and Training
  • Invoice Processing
  • Travel Coordination
Education
Grayson College Denison, TX Expected in 05/2003 Associate of Applied Science : Paralegal - GPA :
Certifications
  • NCCER Certification-August 2019
Work History
Per Mar Security Services - Data Entry Specialist
Paulding, OH, 08/2020 - 06/2021
  • Directed, prepared, and submitted safety reporting results to the Safety Review team and highlighted opportunities for review.
  • Identified and corrected data entry errors to prevent later issues such as duplication or data degradation.
  • Drove intense review of production data for potential errors or missing data on activities such as oil, gas, and water production, system production downtime, causes of site maintenance requirements, and operational progress to provide to stakeholders and senior leadership
  • Daily accountability for driving accurate data collection and management of production activities for north asset oil and water and gas, including ensuring accuracy and details were not compromised.
  • Compiled data and reviewed information for accuracy prior to input.
  • Executed data verification to detect errors.
  • Notified Foreman of production issues and assisted in tracking the source to repair in a timely manner to prevent production loss.
Baylor Scott & White Health - Administrative Assistant to the Operation AGM
Van Alstyne, TX, 04/2020 - 08/2021
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation for the Plant Operations Management Team and all out of state interview candidates while adhering to budget restrictions and guidelines to ensure we stayed under or within budget.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Processed invoices and expenses using Ellipse to facilitate on-time payment and receipt of supplies and services.
  • Answered multi-line phone system, routing calls, delivering messages to Plant personnel and greeting visitors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Executed record filing system to improve document organization and management of all Fleet Vehicles to ensure proper tracking, maintenance and registration completed in timely manner. While providing all Safety protocol and inspections to ensure all Safety policies followed.
  • Created PowerPoint presentations for business development purposes.
  • Developed and updated spreadsheets and databases to track, analyze and report on all audit processes to assist with employee incentive programs and plant operations for MSHA inspections to ensure all issues addressed in appropriate timeframes per policy and regulations.
  • Planned and organized departmental meetings and all employee trainings. Supported efficient meetings and trainings by organizing venues, vendors and supplies while documenting discussions and distributing meeting notes and registration paperwork for tracking and certification purposes. While maintaining room reservations, agenda preparation and calendar maintenance for all programs, meetings and events.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Scheduled appointments and handled calenders for senior leadership.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Created expense reports, budgets and filing systems for management team.
  • Researched, proposed and implemented vendor agreements to decrease costs and improve services.
Kelly Temporary Services - Administrative Assistant
City, STATE, 04/2018 - 11/2018
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and expense data.
  • Served as Key Contact to the Turnaround (TA) Coordinator and Administrative Assistant Coordinator, ensuring all team members had access to safety procedures and acted in compliance with company rules and regulations.
  • Coordinated and maintained calendars. Maintained overall office flow, functionality, and health of the department.
  • Maintained confidential personnel files and ensured information is kept according to company records management policies.
  • Maintained contractor staffing log for accountability, review and productivity tracking to ensure Safety at all times in the event of an Emergency Situation.
  • Provided data entry and Administrative Assistance to the TA Project Cost Analyst.
  • Identified areas for improvement in policies, procedures, and business processes and delivered strategic recommendations to senior management on key issues.
  • Served as the primary point of contact and lead coordinator for employee events, including vendor management for menu selections and chartering.
  • Coordnator for Department and Skilled Worker Meetings.
  • Served as point of contact to the Safety Coordinator to assist in scheduling standdowns, meetings and assign task to various leadership throughout the TA and a range of issue resolution needs.
  • Charged with leading and managing the employee recognition program for 600+ staff members.
  • Point of Contact for the Turnaround Manager in his absence during safety meetings to take meeting minutes and provide updates to the various groups throughout the TA project.
  • Ensured all company personnel files were secured and remained confidential according to company policy.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Executed record filing system to improve document organization and management.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Created detailed expense reports and requests for capital expenditures.
  • Processed invoices and expenses using QuickBooks to facilitate on-time payment.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
  • Participated in team-building activities to enhance working relationships.
  • Increased customer satisfaction by resolving Safety and Service issues.
  • Identified issues, analyzed information and provided solutions to problems.
  • Drafted invoices for completed work.
  • Reported identified issues to appropriate management, to aide in the prevention of loss of life or property damage in accordance to all policies and procedures.
  • Directed product flow and informed management of delays and challenges, as well as suggested resolutions.
North Texas State Hospital - Administrative Assistant II & IV
City, STATE, 12/2011 - 12/2018
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Scheduled office meetings and client appointments for staff teams.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Implemented and executed record filing system to improve document organization and management.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Developed and updated spreadsheets and databases to review, track and analyze audit data for Patient Care and Joint Commission Survey.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Maintained staff directory and company policy handbook for human resources department.
  • Managed agendas, travel arrangements and appointments for department upper management staff members.
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Coordinated office activities and operations, secured compliance to company policies and welcomed, screened and routed guests.
  • Scheduled meetings, arranged location, coordinated with invitees and organized logistics, technology and refreshments for executive management and visitors. Transcribed minutes of meetings and executed meetings and audits in accordance of Policy and Procedures.
  • Performed research to collect and record audit findings per Joint Commission and Medicare policies, along with Local, State and Federal rules governing Patient Care.
  • Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Upheld confidentiality requirements and regulatory compliance guidelines.
  • Developed strategic relationships with general practitioners and coworkers to build strong network.
  • Facilitated communication between hospital departments.
  • Completed documentation of care, hospital actions and patient activities.
  • Interacted with key client management to gather information, resolve audit-related problems and make recommendations for business and process improvements.
  • Followed up on reviews to assess and report on completion or progress of corrective actions per policy and regulations.
  • Analyzed trends over monthly, quarterly and annual Audit data to ensure patient care satisfaction per policy and regulations.
  • Complied with federal, state and local requirements.
  • Assisted with planning and implementation of Audits and assigned staff in coordination with data collection and report gathering. While working collaboratively with auditors and department heads throughout reviews, offering assistance and clerical support.

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Grayson College

Job Titles Held:

  • Data Entry Specialist
  • Administrative Assistant to the Operation AGM
  • Administrative Assistant
  • Administrative Assistant II & IV

Degrees

  • Associate of Applied Science

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: