Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.


Microsoft Office proficiency

Excel spreadsheets



  • Meticulous attention to detail
  • Self-directed
  • Strong problem solver
  • Strong interpersonal skills
Data Entry, 09/2014 - Current
Eurofins Scient. Minneapolis, MN,
  • Entering data in Studio Chateau for use by the Design Studio
  • Auditing previously entered data to ensure that Studio Chateau and Toll Brothers proprietary matrices match.
  • Updating pricing in Studio Chateau for various flooring types, by vendor.
  • Preparing communities in Studio Chateau for use by the Design Studio.
  • Working with Studio Chateau Project Manager and Business Analyst to streamline the data entry and auditing processes.
  • Assisting Application Support as needed.
Administrative Assistant, 09/2013 - 09/2014
Americold Logistics Fremont, NE,
  • Assisting with monthly invoicing of clients, including obtaining backup, in an effort to get all invoices for the team out in a timely manner.
  • Assisting with the editing, printing and assembling of various reports and forms to be sent to clients and NJDEP.
  • Assisting the other admins and receptionist as needed.
  • Assisting Health and Safety with setting up employees with various required trainings.
Cashier, 07/2011 - 11/2013
Rural King Huntington, IN,
  • Responsible for entering all new codes and pricing while handling customer interactions in a professional and efficient manner.
  • Maintained the front register and nearby area in a neat and organized fashion.
  • Managed the front register area, including greeting visitors and responding to telephone and in-person requests for assistance.
Receptionist/Admin, 07/2013 - 08/2013
Enlyte Charleston, SC,
  • Responsible for directing all incoming calls to the appropriate case manager in a courteous and timely manner.
  • Responsible for ordering and helping create a system for ordering supplies for multiple locations.
  • Assisted case managers with sensitive medical information for various clients.
  • Boy Scouts of America Explorer Post 2510.
Volunteer, Kitchen, 09/2007 - 10/2011
Southwestern Baptist Theological Seminary Fort Worth, TX,
  • Assisted the head of the kitchen with cost effective menu planning.
  • Assisted the head of the kitchen with preparing and serving 5 to 8 meals per event.
  • Delegated responsibilities to and trained other volunteers within the kitchen.
Office Assistant, 2009 - 10/2009
Southwestern Baptist Theological Seminary Fort Worth, TX,
  • Maintained the confidential filing system of student information.
  • Prepared files for auditing purposes and transfer paperwork.
  • Updated online student database as needed.
  • Followed proper HIPAA procedures for handling confidential student paperwork.
Office Assistant, 09/2008 - 2009
Southwestern Baptist Theological Seminary Fort Worth, TX,
  • Entered detailed receiving information into accounting system accurately.
  • Processed and verified invoices for payment with no inaccuracies.
  • Maintaining and organizing both hard copy and electronic copy of all invoicing & receiving files.
Office Assistant, 03/2008 - 08/2008
B.F. Saul Company Hospitality Fort Lauderdale, FL,
  • Organizing, assembling and quality checking distributed materials for national medical conferences.
  • Maintaining a unique filing system for the honoraria.
  • Prepared all finance requests for honoraria and conferences.
Accounting Clerk, 01/2008 - 03/2008
Basil Family Dealerships Niagara Falls, NY,
  • Organizing previous year's A/P records for off-site storage.
  • Updated the filing system for all A/P records.
  • Created a new filing system for Work Orders and Purchase Orders.
Sales Assistant, 10/2007 - 01/2008
Southwestern Baptist Theological Seminary Fort Worth, TX,
  • Organizing and maintaining requests for loans for franchisees.
  • Accurately entering personal and financial information for franchisees in CoActiv's proprietary system in a timely manner and distributing them to the proper departments.
  • Creation and distribution of legal documents, through CoActiv's proprietary system, to the franchisees and ensuring that the signed documents were returned and filed before deadline.
  • Training of other Sales Assistants to keep up with large workload.
Office Assistant, 06/2007 - 10/2007
Avantor Boston, MA,
  • Organizing and maintaining library of medical periodicals used for reference materials.
  • Creating and maintaining a filing system for honoraria and expense check requests for events.
  • Entering CME test information into the grading system and assisting with the creation and delivery of CME certificates.
  • Preparation of expense check requests to be sent to finance.
  • Performed light office duties.
Data Administrator, 01/2007 - 04/2007
Isolved Hcm Tampa, FL,
  • Accurately entering sample request forms into Oracle for the pharmaceutical industry.
  • Utilized Photoshop for the creation of graphic files for client intranet usage.
  • Office Team.
Sales Administrator, 09/2006 - 11/2006
Baptist Healthcare System, Inc. Georgetown, KY,
  • Gathering and mailing stock samples and literature for sales representatives.
  • Creation and editing of sales literature for various clients.
A/R Clerk, 02/2006 - 06/2006
Realpage Woodway, TX,
  • Accounts Receivable.
  • Three point matching of invoices between corporate office, satellite offices and vendors.
  • Office Team.
Operations Specialist, 08/2005 - 01/2006
Iheartmedia, Inc. Virtual, NJ,

•Merge analytical data into PowerPoint presentations for pharmaceutical sales clients.

•Maintained and updated merged PowerPoint presentations with additional “waves” of data.

Site Office Administrator, 10/2004 - 07/2005
University Of Texas M.D. Anderson Katy, TX,
  • Managed communication between project managers, corporate office and various trade unions.
  • Responsible for taking and distributing accurate meeting minutes.
  • Maintain a cleanly office environment amidst an active construction site.
  • Acted as liaison between project manager and union representatives as well as township.
  • Created and updated filing system for all on site project paperwork.
  • Assisted in preparation of permit applications for expedition.
  • Office Team.
File Administrator, 03/2004 - 05/2004
Panalgo, Llc Boston, MA,
  • Responsible for the accurate referencing of all documents for bankruptcy case.
  • Office Team & Kelly Services.
Data Entry Operator, 11/2003 - 03/2004
Cactus Wellhead Bossier City, LA,
  • Quality control of digital data for NYC Welfare Department.
Office Administrator, 04/2015 - 11/2015
Air Products And Chemicals Monroe, WI,
  • Maintain customer sales relationships, including answering customer inquiries.
  • Created and updated sales database.
  • Creation of customer invoices and entering accounts receivable.
  • Created and updated sales material.
  • Managed president's personal and business calendar of appointments.
File Clerk, 11/2001 - 02/2002
Good Shepherd Hospice Branson, MO,
  • Sorted documents and prepared them for scanning.
Receptionist, 08/2001 - 10/2001
Baptist Health Care Navarre, FL,
  • Answered and directed calls in a polite and professional manner.
  • Updated and maintained database for company mailings.
Typist, 05/2001 - 06/2001
Hca Greensboro, NC,
  • Transcribed dictated letters for various legal cases.
Secretary, 01/2001 - 04/2001
Voya Financial Inc. Columbus, OH,
  • Answered and directed calls in a polite and professional manner.
  • Helped maintain Dun & Bradstreet information on prospective ventures.
Scheduler, 09/2000 - 2001
MERCK - Vaccine Division City, STATE,
  • Contacted contracted physicians and scheduled them for teleconferences.
  • Assisted in scheduling teleconferences to educate physicians on various vaccines.
  • Assisted in creating materials for medical conferences.
Secretary, 08/2000 - 09/2000
Merck - Government Affairs City, STATE,
  • Answered and directed calls in a polite and professional manner.
  • Assisted in assembling time sensitive material for mailings for various government offices.
Sales Associate, 10/1998 - 04/2000
Artesania City, STATE,
  • Helped maintain stock in the store room and on the sales floor.
  • Assisted customers with the store stock.
  • Answered calls in a polite and professional manner.
High School Diploma: , Expected in 1994
Manchester Regional High School - Haledon, NJ
  • Data entry and auditing
  • Basic Computer maintenance
  • Photoshop, Quickbooks, Oracle

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School Attended

  • Manchester Regional High School

Job Titles Held:

  • Data Entry
  • Administrative Assistant
  • Cashier
  • Receptionist/Admin
  • Volunteer, Kitchen
  • Office Assistant
  • Office Assistant
  • Office Assistant
  • Accounting Clerk
  • Sales Assistant
  • Office Assistant
  • Data Administrator
  • Sales Administrator
  • A/R Clerk
  • Operations Specialist
  • Site Office Administrator
  • File Administrator
  • Data Entry Operator
  • Office Administrator
  • File Clerk
  • Receptionist
  • Typist
  • Secretary
  • Scheduler
  • Secretary
  • Sales Associate


  • High School Diploma

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