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construction project administrative assistant resume example with 6+ years of experience

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Professional Summary

A highly equipped Administrative Assistant with experience in performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and preparing a range of administrative documents.

Skills

•Knowledge of public works

• Five years of etensive experience

•Strong ability to lead and train staff and students..
•Profound database management skills.
•Great knowledge of general accounting principles.
•Communication effectively, both orally and in writing.

•Exceptional record maintenance skills.
•In-depth receptionist skills.
•Excellent coordinating skills.
•Immense ability to schedule appointments and maintain calendars.
•Profound ability to transcribe and record meeting minutes.
•Remarkable word processing and data entry skills.
•Excellent ability to make administrative/procedural decisions and judgments.

Work History
05/2019 to Current Construction Project Administrative Assistant Mountain View Care Center | Boulder City, NV,
  • Collect and consolidate daily foreman reports.
  • Manage timekeeping for jobsite.
  • Monitor and track the movement of tools.
  • Provide Administrative support to the project management team.
  • Complete daily and weekly labor reports.
  • Run monthly projections for jobs.
  • Assist with daily reports for field.
  • Review end of the month invoices.
  • Gather and analyze statistical data and generate reports
  • Identify and solve problems daily.
  • Composw and edit already written materials.
  • Compile information and prepare reports.
01/2016 to 09/2018 Administrative Assistant/ Construction Certified Payroll Coordinator G2 Secure Staff | Irving, TX,
  • Review and approve subcontractor payment applications, supporting documents in order to release payments on projects.
  • Verification of insurance requirements.
  • Assist with preparation and submittal of Certified Payroll and maintain labor compliance.
  • Resolve labor compliance discrepancies to avoid costly penalties in a timely and efficient manner.
  • Audit, log and enter budget revisions requests.
  • Review owner's contract for specifications/inclusions and create/update project templates.
  • Assist in reviewing all accounts payable checks.
  • Prepare and maintain the business license renewal process for all project requirements; including maintenance of license tracking log and prepare local tax filings.
  • Review and approve subcontractor payment applications, supporting documents in order to release payments on projects.
  • Resolve labor compliance discrepancies to avoid costly penalties in a timely and efficient manner.
  • Audit owner change orders and subcontract change orders and verify against related change orders.
  • Create billings, maintain tracking log, complete releases and make collection calls as needed.
  • File documents and make sure all confidential documents are securely put away and locked up.
  • Process Invoices and purchase orders.
  • Assist in field employee onboarding, off-boarding, and change of procedures.
  • Maintain hard copy and electronic documents and files for HR.
  • Create and distribute new hire packets for all employees containing materials appropriate to the new hire's worksite and jurisdiction.
  • Assist in weekly timecard communication and other HR-related communication, under the guidance of HR Operations leaders.
  • Work with our vendors to maintain appropriate levels of office and break room supplies within budget.
  • Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and a service orientation.
  • Seek to continuously improve processes, systems and overall client satisfaction.
  • Assist with other related duties as assigned.
06/2015 to 12/2015 Medical Records Clerk Sequoia Family Medical Group | City, STATE,
  • Prepared new patient charts, gathering documents and information from paper sources and/or electronic health record.
  • Ensured medical records are assembled in standard order and are accurate and complete.
  • Created digital images of paperwork to be stored in the electronic medical record.
  • Filed paperwork and reports in patient charts, ensuring they are completed in an accurate and timely manner.
  • Ensured files are stored in the designated area according to storage procedures.
  • Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.
  • Assist with back office if needed.
06/2014 to 05/2015 Administrative Assistant Inland Empire Health Plan | City, STATE,
  • Provide general administrative and clerical support such as mailing, scanning, faxing, and copying for multiple supervisor, managers and team.
  • Created spreadsheets for expenses.
  • Record attendance for teams to be reported to an office manager and in database.
  • Used office bookkeeping software, such as Microsoft Excel.
  • Train staff and team members weekly on software.
  • Maintain electronic and physical filing systems.
  • Data entry.
  • Prepare reports/drafts/correspondences/emails.
  • Assist in resolving administrative issues.
  • Maintain office supplies.
  • Assist with any related tasks as needed.
Education
Expected in Associate of Science | Business Management Platt College, Riverside, CA GPA:

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Resume Overview

School Attended

  • Platt College

Job Titles Held:

  • Construction Project Administrative Assistant
  • Administrative Assistant/ Construction Certified Payroll Coordinator
  • Medical Records Clerk
  • Administrative Assistant

Degrees

  • Associate of Science

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