Construction Project Administrative Assistant Resume Example
A highly equipped Administrative Assistant with experience in performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and preparing a range of administrative documents.
•Knowledge of public works • Five years of etensive experience | •Strong ability to lead and train staff and students.. •Exceptional record maintenance skills. |
Mountain View Care Center - Boulder City , NV
- Collect and consolidate daily foreman reports.
- Manage timekeeping for jobsite.
- Monitor and track the movement of tools.
- Provide Administrative support to the project management team.
- Complete daily and weekly labor reports.
- Run monthly projections for jobs.
- Assist with daily reports for field.
- Review end of the month invoices.
- Gather and analyze statistical data and generate reports
- Identify and solve problems daily.
- Composw and edit already written materials.
- Compile information and prepare reports.
G2 Secure Staff - Irving , TX
- Review and approve subcontractor payment applications, supporting documents in order to release payments on projects.
- Verification of insurance requirements.
- Assist with preparation and submittal of Certified Payroll and maintain labor compliance.
- Resolve labor compliance discrepancies to avoid costly penalties in a timely and efficient manner.
- Audit, log and enter budget revisions requests.
- Review owner's contract for specifications/inclusions and create/update project templates.
- Assist in reviewing all accounts payable checks.
- Prepare and maintain the business license renewal process for all project requirements; including maintenance of license tracking log and prepare local tax filings.
- Review and approve subcontractor payment applications, supporting documents in order to release payments on projects.
- Resolve labor compliance discrepancies to avoid costly penalties in a timely and efficient manner.
- Audit owner change orders and subcontract change orders and verify against related change orders.
- Create billings, maintain tracking log, complete releases and make collection calls as needed.
- File documents and make sure all confidential documents are securely put away and locked up.
- Process Invoices and purchase orders.
- Assist in field employee onboarding, off-boarding, and change of procedures.
- Maintain hard copy and electronic documents and files for HR.
- Create and distribute new hire packets for all employees containing materials appropriate to the new hire's worksite and jurisdiction.
- Assist in weekly timecard communication and other HR-related communication, under the guidance of HR Operations leaders.
- Work with our vendors to maintain appropriate levels of office and break room supplies within budget.
- Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and a service orientation.
- Seek to continuously improve processes, systems and overall client satisfaction.
- Assist with other related duties as assigned.
Sequoia Family Medical Group - City , STATE
- Prepared new patient charts, gathering documents and information from paper sources and/or electronic health record.
- Ensured medical records are assembled in standard order and are accurate and complete.
- Created digital images of paperwork to be stored in the electronic medical record.
- Filed paperwork and reports in patient charts, ensuring they are completed in an accurate and timely manner.
- Ensured files are stored in the designated area according to storage procedures.
- Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.
- Assist with back office if needed.
Inland Empire Health Plan - City , STATE
- Provide general administrative and clerical support such as mailing, scanning, faxing, and copying for multiple supervisor, managers and team.
- Created spreadsheets for expenses.
- Record attendance for teams to be reported to an office manager and in database.
- Used office bookkeeping software, such as Microsoft Excel.
- Train staff and team members weekly on software.
- Maintain electronic and physical filing systems.
- Data entry.
- Prepare reports/drafts/correspondences/emails.
- Assist in resolving administrative issues.
- Maintain office supplies.
- Assist with any related tasks as needed.
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Resume Overview
School Attended
- Platt College
Job Titles Held:
- Construction Project Administrative Assistant
- Administrative Assistant/ Construction Certified Payroll Coordinator
- Medical Records Clerk
- Administrative Assistant
Degrees
- Platt College - City , State | Associate of Science
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