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Chief Executive Officer Business Office Manager Resume Example

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JC
Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Professional Summary
Talented executive administrative professional with experience in accounting/finance, human resources and payroll. Knowledge of AR/AP, Microsoft Excel and Intuit QuickBooks software.
Skills
  • Database management
  • Articulate and well-spoken
  • Accurate and detailed
  • Human resource 
  • Social media knowledge
  • Ethical approach
  • Compassionate
  • Accounting familiarity
  • Payroll
  • Bookkeeping
  • Financial reporting
  • Account reconciliation
  • Personnel management
  • Professional and mature
Work History
08/2013 to Current Chief Executive Officer/Business Office Manager State Of Massachusetts | Boston 51Sleeper St, MA,
  • Act as sounding board and provide oversight to Executive Directors and staff to ensure no kill, profit generating activities, and shared animal saving efforts 
  • Prepare, analyze, evaluate and report financial records to ensure legal and accounting regulatory compliance
  • Created detailed expense reports and requests for capital expenditures.
  • Develop and implement policies that lead to competent record keeping and fiscal responsibility 
  • Banking and bill pay
  • Quickbooks 
  • Audit Administrator- ensure organization receives required audited financial statements. 
  • Obtain signatures and file all appropriate filings- IRS 990, CHAR500 and Audited Financials
  • Maintain databases and produce reports to assess organizational efficiency 
  • Assist development team in strategizing and identifying revenue building tools 
  • Collaborate with Development and Executive staff to develop annual budgets
  • Train and oversee donor data input and acknowledgement process 
  • Health Benefits Administrator
  • Insurance Administrator- ensure and maintain organization has all appropriate insurance policies
  • Personnel/Human Resource management
  • Payroll Administrator
  • Bequest Administrator- process required documents to receive bequest gifts. Meet with interested parties to provide information, tours or process 
  • Server Administrator- create, maintain and assess organization email accounts. Update websites when needed
  • Greet visitors, including VIPs, vendors and interview candidates.
  • Review, write and post blogs/marketing material 
  • Correspond with donors/volunteers and other important stakeholders
  • Social Media oversight, review and content
05/2013 to 08/2013 Assistant Human Resource Director Generation Bio Co. | Cambridge, MA,
  • Prepare new employee files- enter into various databases 
  • Track and schedule state mandated employee physicals and vaccines 
  • Track and schedule employee evaluations 
  • Record and monitor tardy and absence- report offenders to Director for progressive discipline 
  • Track and schedule state mandated employee In Services
  • Organize and audit employee records/certifications and physician credentials.
  • Conduct new employee orientation (payroll portion only)
  • Process and maintain I-9's             
  • Process and maintain FMLA (Family Medical Leave Act) requests and follow up paperwork    
  • Admissions Assistant
10/2011 to 05/2013 Executive Director Pets Alive Westchester | City, STATE,
  • Manage 1.2 million dollar budget at nonprofit animal shelter 
  • Responsible for all aspects of animal care and business operation 
  • Manage approximately 20 employees and hundreds of volunteers 
  • Oversight of care and well-being of 300 animals on average and thousands throughout the year 
  • Fundraising- blogs, newsletters, consistent donor engagement to maintain operating funds 
  • Human Resource Management including payroll 
  • Operations and financial management including insurance, banking, accounts payable, daily revenue balance 
  • Oversight of general administrative duties - data entry, data reporting and database upkeep 
  • General correspondence with donors, volunteers and adopters 
  • Manage and respond to multiple email accounts and stakeholders 
  • Update and maintain organization website and social networking sites.
09/2009 to 10/2011 Executive Administrator Pets Alive Animal Sanctuary | City, STATE,
  • Manage day to day of large no kill animal shelter 
  • Oversee staff 
  • Assist with adoptions as needed 
  • Process, record and send receipts for all donations received
  • Prepare and submit bank deposits 
  • Process bi-weekly payroll for 10-15 employees 
  • Educate the public through orientation and tours of the facility
  • Maintain donation database and generate reports 
  • Handle various email accounts and main office phone line
  • Maintain all animal files
  • Order supplies as needed.
06/2008 to 05/2009 Office Assistant/Collections Staff Law Office Of Guy M. Lewit | City, STATE,
  • Office staff of a collections law firm 
  • Negotiate settlements with debtors 
  • Set up payment plans 
  • Prepare legal documents for attorney to obtain judgments
  • Prepare wage and property garnishments for local law enforcement 
  • Prepare and distribute subpoenas for financial institutions.
Education
Expected in 2009 Bachelor of Science | Business Management Mount Saint Mary's College, Newburgh, NY GPA:
    Business Management
  • Coursework in Business Administration, Communications and Accounting
Accomplishments
  • September 2013 was recruited back to previous organization after President resigned. Organization had not complied with financial filing requirements. One facility had its' charity status revoked by the NYS Attorney General's office.  Immediately implemented new accounting policies and practices. Fixed seven years of financial data that included six banking accounts and successfully reconciled all accounts (both past and current) by November 2013. Due to newly implemented policies and the effort to fix each account all locations were able to file audited financials and accurate 990's and charity status was restored.
  • Developed and released the organization's first annual report
  • Developed organization's first employee handbook that is compliant with local and federal labor laws
  • Manage Guidestar accounts and earned Gold Participation status 
  • Implemented animal records and reporting for use in tracking life saving results as well as impact on the communities served


Certifications
New York State Notary Public
Skills
accounting, accounts payable, administrative, attorney, balance, banking, bi, charts, credit, data entry, databases, database, delivery, documentation, email, financial, financial management, Fundraising, funds, Human Resource, insurance, law enforcement, law, legal, Director, marketing, Office, networking, newsletters, organizational, payroll, policies, profit, record keeping, recording, reporting, settlements, phone, website

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Resume Overview

School Attended
  • Mount Saint Mary's College
Job Titles Held:
  • Chief Executive Officer/Business Office Manager
  • Assistant Human Resource Director
  • Executive Director
  • Executive Administrator
  • Office Assistant/Collections Staff
Degrees
  • Bachelor of Science

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