business office assistant resume example with 6+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Professional Summary
Experienced purchasing professional with top-notch leadership, program management and planning abilities. Excellent verbal and written communication skills paired with organized nature and advanced problem-solving strengths. Improves policies, reduces waste and supports business needs with efficient, high-quality materials.
Skills
Microsoft Excel
Data Gathering
Materials Organization
Reporting Knowledge
Requests for Information
Employee Motivation
Purchasing Management
Cost Controls Familiarity
Purchase Order Monitoring
Bid Coordination
Data Analysis Understanding
International Business
Cost Assessment
Bid Process Management
Pricing Updates
Company Inventory Oversight
Special Assignments
Shrinkage Control
Strategic Negotiations
Expense Approval
Supplier Performance Management
Vendor Negotiations
Supplier Review
Active Learning
Time Management
Operations Analysis
Critical Thinking
Work History
Business Office Assistant, 11/2021 - Current Diversicare – Lockhart, TX,
Introduced organization systems to keep filed customer documents confidential and increase operational efficiency.
Applied core knowledge to effectively communicate sensitive or technical information while adhering to regulatory guidelines.
Reviewed invoices, payment requests, advance requests, expense reimbursements and proper coding, prior to approval.
Received and routed business correspondence to correct departments and staff members.
Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
Communicated corporate objectives across divisions through regular correspondence and scheduled status updates.
Delegated office staff to perform administrative duties and share workloads.
Maintained complete documentation and records of all purchasing activities.
Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
Maintained consistent email communication with customers and suppliers to confirm and track orders and verify price revisions on purchase orders.
Communicated frequently with customers and vendors to manage orders and verify revisions on purchase orders.
Determined lowest possible cost, factoring in quality and reliability and negotiated favorable contracts.
Reviewed proposals, qualified vendors and recommended optimal suppliers.
Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
Tracked inventory shipments and prepared spreadsheets detailing item information.
Managed vendor purchase order dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.
Reviewed order updates to identify best practices aligned with corporate goals.
Adjusted procedures to maximize department effectiveness.
Maintained focus and organization to regularly complete tasks with precision, timeliness and flexibility to accommodate fluctuating assignments and emerging business trends.
Standardized inventory quarterly reporting and analysis and instituted corrective action for close-outs and out-of-stock items to keep inventory records current.
Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales.
Recommended metrics for product availability, costs and delivery to advance business objectives.
Computed and created purchase orders in mod2 system to monitor stock levels, verify purchase requisitions and expedite customer orders.
Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors.
Sourced vendors, built relationships and negotiated prices.
Coordinated paperwork, updated spreadsheets and maintained permanent records.
Organized receipts, purchases and documentation of finished goods, packaging, and materials.
Implemented policies to reduce cost and eliminate waste.
Worked with clients to resolve claim issues quickly and efficiently.
Progressed through various purchasing, warehousing and leadership roles.
Established clear lines of communication between business and clients.
Improved inspection policies to increase quality of raw materials and finished goods.
Devised and executed annual purchasing plans and contracts.
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