administrative specialist payroll administrator resume example with 18+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Accomplished administrative/payroll specialis with experience addressing various business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Diplomatic and professional when communicating with stellar time management and multitasking expertise.

Administrative Specialist with 13-year background supervising and monitoring employee performance, overseeing daily functions and coordinating workflow. Versed in developing office budgets and implementing new office procedures to reduce inefficiencies. Stays focused and organized and manages multiple high priorities.

  • Administrative skills
  • Legal administrative support
  • Payroll administrator
  • Payroll preparation
  • Payroll Processing
  • Payroll and scheduling
  • Lead/Asbestos abetment
  • Scaffold material and inventory
  • Safety Procedures
  • Supply Management
  • Team coordination
  • Customer service
Work History
12/2009 to Current Administrative Specialist/Payroll Administrator Motorola Solutions | Schaumburg, IL,
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Handled mail, packages, emails, document transmissions and other types of data with both manual and automated tracking strategies.
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Oversaw day-to-day processing of payroll for 95+ employees, including review of timesheets and computing pay in accordance with FLSA.
  • Maintained daily bookkeeping report.
  • Researched payroll errors and processed payments for federal and state taxes, social security, Medicare, and various employee deductions, annuity contributions and retirement plan withholdings.
  • Ran payroll for 95+ employees, including set-up of warrant number for payroll date in JDE.
  • Worked with human resources to develop streamlined way to track paid time off.
  • Uploaded time records into FTE and made adjustments to create accurate database for payroll processing functions.
  • Monitored and tracked all employees' leave time.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Developed work schedules for all team members to maximize shift coverage.
  • Responsible for the asbestos and lead abatement system.
  • Assure all lead and asbestos employees had their credentials up to date.
  • Monitored lead and asbestos physicals were done once a year.
  • Running Rail cart inventory for the clients on site. Also, verifying load rails carts left the site with proper documentation per government standers.
  • Inventory of computer hard ware and assigning of user account number per client.
07/2006 to 12/2009 Administrative Assistant Instacart | Cecil, WI,
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Maintained supplies inventory by checking stock to determine inventory level and ordering new supplies when inventory runs lows.
  • Worked on behalf of senior leaders to complete project requirements according to schedules and within budgetary limitations.
  • Prepared project documents, reports and brochures.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using NEXUS and SAP.
  • Ordering scaffold material and accountability of scaffolds going up and coming down on a weekly bases.
  • Asbestos and Lead documentation needed for government audits.
  • Submitted Daily, weekly, & monthly reports on payroll activities.
  • Managed payroll data entry and processing for 150 employees to comply with predetermined company guidelines.
  • Operated 10-key calculators, computers, fax machines, copy machines and other office equipment.
02/2003 to 12/2006 Account Manager Wal-Mart Stores Inc. | City, STATE,
  • Managed expense, capitalization, amortization and spend data.
  • Met accounting financial standards by providing accounting department annual budget information.
  • Prepared monthly reports, including payment and account reconciliations and financial statements.
  • Collecting and depositing all cash transactions.
  • Completed highly accurate, high-volume money counts via both manual and machine-driven approaches.
  • Balanced teller drawers.
Expected in 06/2001 High School Diploma | Thomas Jefferson High School, San Antonio, TX, GPA:

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Resume Overview

School Attended

  • Thomas Jefferson High School

Job Titles Held:

  • Administrative Specialist/Payroll Administrator
  • Administrative Assistant
  • Account Manager


  • High School Diploma

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