Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary
Experienced in A/P and A/R processes, inventory and purchases. Vendor and project management skills. Action and detailed oriented with strong ability to communicate effectively with administrative, executive and business audiences with sound judgment and decision-making skills. Complex and creative problem solving and effective time management.
Accountant II, CPO Certified Procurement Officer, 06/2012 - Current
Vizio New York City, NY,
  • Maintain accounting operations, accounting close, account reporting and reconciliations.
  • Performed debit, credit and total accounts on computer spreadsheets, including capital spending, maintenance, and utilities for 24 State Capitol Complex buildings.
  • Completed monthly, quarterly and annual reconciliations for all buildings.
  • Worked with management to document and offset unusual expense variances with CSV Reports, Budget to Actual and Budget to Cash reports.
  • Prepared annual expense forecasts, including any necessary recommended action required to manage costs to achieve budget.
  • Balance all purchase orders and maintain all balances on spreadsheets.
  • Reconciled vendor statements and resolve discrepancies.
  • Maintained confidential information, such as pay rates, bonus and pay grades.
  • Purchase or pay vendors with State P-card (visa card) balance and maintain all purchases in BOA works system.
  • Keep utility spreadsheets for energy usage of each building to record any abnormalities and report to energy department.
Office Manager, 06/2004 - 06/2012
Alstom Vallejo, CA,
  • Oversee and supervised office staff of daily activities, delegate workload and output of daily work orders, special projects, reports, training and introduction of customers' requirements and software.
  • Implemented detailed administrative and procedural processes to improve accuracy and efficiency.
  • Maintain Payroll spreadsheet for about 55 field, shop and office personnel.
  • Perform personnel evaluations, interview job applicants, retain relationships with Supervisors, parts, field and office personnel for company updates, payroll and human resource issues such as health, dental, vision and 401K questions.
  • Reimbursement and balance petty cash, order and maintain office equipment, supplies and supply budget.
  • Create, review, answer and present WIP reports, margin reports, workflow reports and spread sheets for senior management.
  • Data entry, balance and invoice work orders including entry in customer billing software, EDI, Oildex and Cortex.
  • Distribute, enter and receive purchase orders and assist with inventory entry and review, process vendor invoices.
  • Record unit, customer, vendor and employee data in software program.
  • Create paperless employee service ticket file system.
  • Keep special work order projects including all building of Marcellus Shale West Virginia gas plant project including all labor, purchase orders, vendor set up, invoice receiving, auditing and equipment inventory.
  • Respond and resolve customer and vendor inquiries regarding invoices or statements.
  • Organize staff and operational meetings for different areas.
  • Meet with supply vendors and negotiate needs for office essentials.
Work order Administrator, 06/1997 - 06/2004
Universal Compression Services City, STATE,
  • Payroll entry of field personnel and data entry of service tickets in Visibility software.
  • Entry of field tickets balance and invoice work orders.
  • Enter unit data for BP American and SW Energy trouble calls in customer software.
  • Take equipment alarm calls for SW Energy and dispatch field personnel 24/7.
  • Assist field personnel with payroll, health insurance, personnel questions.
  • Distribute daily mail and gl code invoices to pay.
  • Maintain filing system of assigned customers and field personnel.
  • Develop various data spreadsheets.
  • Answer customer question and complaints.
  • Communicate with AP on past due invoices, order office supplies organize monthly meetings and make travel arrangements.
  • Greet and meet visitors, answer and transfer incoming calls.
  • Record trouble calls and dispatch to field personnel.
  • Create letters and modify documents in Microsoft Office for field personnel directory, customer, vendor and other management request.
High School Diploma: , Expected in
Midwest City High School - Midwest City, OK
accounting, administrative, AP, auditing, Balance, billing, Budget, credit, Data entry, debit, EDI, senior management, filing, gl, human resource, insurance, inventory, letters, meetings, mail, Microsoft Office, office, works, office equipment, Payroll, personnel, processes, receiving, reporting, spread sheets, spreadsheets, spreadsheet, travel arrangements, utilities, vision, workflow
Professional Affiliations
(CPO) Certified Procurement Officer for State of Oklahoma since 2012. Member of (OkAPP) Oklahoma Association of Public Procurement since 2013.

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  • Midwest City High School

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  • Accountant II, CPO Certified Procurement Officer
  • Office Manager
  • Work order Administrator


  • High School Diploma

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