Accountant, GS-0510-12 Resume Example

Served as an accountant for the Federal Prison Industries. Worked in a federal prison setting with other federal employees as well as over two hundred federal inmates. Assisted management with the day-to-day functions and the decision making process. Utilized various automated data processing (ADP) systems and spreadsheet programsin the performance of various financial, costing, inventory processes, warehouse, inmate payroll, and other accounting duties. SAP was our main business software package used for many of the industry processes. Also, used various government databases and spreadsheet software on a regular basis.

• Monitored the factory's overhead accounts analyzing and comparing actual amounts to budgeted amounts, ensuring entries were posted to correct accounts and cost centers.
• Completed monthly and quarterly closeout procedures, preparing Excel spreadsheets and posting necessary entries to the general ledger.
• Generated the weekly inventory cycle count sheets and monthly interim inventory count sheets and posted the counts provided by the designated count teams.
• Assisted with the budget development for submission to management detailing projected expenditures for the UNICOR factory.
• Responsible for inmate payroll, entering inmate applications into database, reviewing education status, entering hired inmates into the Inmate Payroll System (IPS), and computing payroll.
• Sub-certifying Officer responsible for reconciling the factory's cardholders' credit cards and ensuring the credit card statements and reconciliation sheets were submitted to Centralized Accounts Payable (CAP).
• Prepared travel authorizations and submitted travel vouchers to CAP and reviewed and submitted travel vouchers ensuring they include proper items per Federal Travel Regulations.
• Assisted CAP with any reconciling issues for the factory. Provided guidance on accounting issues to inmate clerks and remote operational accountants at other factories in our product group.
• Researched contracts to provide evidence of physical completion and ensured all financial obligations have been met in accordance of contract close-out procedures stated in Federal Acquisition Regulations.
• Completed OMB A-123 internal audits utilizing testing sources and procedures to determine if test attributes were satisfied.
• In addition to my accounting duties, performed collateral duties as Warehouse Supervisor when needed. Responsible for ensuring the proper material types and amounts were brought into the factory through document verification and physical inspection. Ensured a secure and orderly flow of goods and materials into and out of the warehouse by checking-in incoming supplies and raw materials and shipment of finished products to customers.
• Supervisor: Marsha Flores (512-321-3903 - 4404) Okay to contact this Supervisor: Yes
  

• Completed the annual fixed assets inventory, reviewing to ensure asset tag numbers and serial numbers correspond with SAP reports, and entered any corrections and updates into the system.
• Coordinated with the Factory Manager to research production issues.
• One of the fund control approving officials for the factory's purchase requisitions, ensuring purchases are legitimate and conform to the Federal Prison Industries' mission.
• Responsible for payroll records by keying and transmitting time and attendance for UNICOR factory staff utilizing the National Finance Center (NFC) STAR program verifying that correct accounting codes and time are used, updating employees annual/sick leave in the Leave Audit Log, and ensuring all records comply with Time and Attendance policy guidelines.
• Assisted Human Resources with internal payroll record audits of other departments' Time and Attendance records, verification of time sheets, leave forms, overtime forms, and any other supporting documents, ensuring documentation corresponds with STAR reports.
• Responsible for inmate payroll, entering inmate applications into database, entering hired inmates into the Inmate Payroll System (IPS), and computing payroll.
• Participated in the testing of a new system for inmate payroll, The Production Manager (TPM). Duties involved in testing TPM include: setting factory parameters within the system, inputting employment data for each inmate, training staff, activating staff accounts, providing passwords for staff, monitoring scanned inmate transactions, and comparing figures in reports from TPM to the current system, Inmate Payroll System (IPS), for submission to Central Office. Also attended monthly conference calls with staff at other testing sites and Central Office to discuss issues and provide feedback on the performance of the new system.
• Supervisor: Marsha Flores (512-321-3903) Okay to contact this Supervisor: Yes
  

Served as a Cost Accountant for the Federal Prison Industries. Worked in a federal prison setting with other federal employees, as well as, over two hundred federal inmates. Provided management with relevant information to assist in planning, evaluation, inventory control, operational analysis, and budgeting for assigned UNICOR factories. Also, assisted management with the day-to-day functions and the decision making process. Utilized various automated systems and spreadsheet programs in the performance of various financial, costing, inventory processes, warehouse, inmate payroll, and other accounting duties. SAP is our main business software package used for many of the industry processes.

• Collected and analyzed necessary information from a variety of sources in regards to manufacturing and product family cost accounting, cost allocation, and other costing ratios and analysis.
• Performed analysis of the income statement, selling prices, volume, material trends, production efficiency, income, sales, cost of sales, revenue, production hours, inventory, and manufacturing costs.
• Responsible for identifying trends through interpretation of accounting reports, statements, and data utilizing our accounting system SAP, government databases, and spreadsheet software. These trends are utilized by management and assist with decision making for the corporation.
• Examined the Income Statement for the factory and analyzed production costs. Validated costing information for production items manufactured by the factory.
• Reviewed moving averages of raw materials; and compared standard and actual costs of finished goods sold to customers to help management determine if prices of our products need to be updated to improve profitability for the corporation.
• Attended monthly conference calls with management and staff to discuss the financials and other issues for the factory.
• Served as acting Business Manager when necessary.
• Assisted with Budgeting and Payroll processes for the factory. Reviewed past years' figures and analyzed upcoming potential sales to determine appropriate figures for the factory's overhead accounts, production hours and sales by material group, as well as earnings.
• Monitored the factory's overhead accounts, analyzing and comparing actual amounts to budgeted amounts ensuring entries are posted to correct accounts and cost centers.
• Performed the yearly overhead analysis, providing results of the fiscal year's financials and making recommendations to management for activity rate changes for future operations.
• Completed monthly, quarterly, and yearly closeout procedures preparing excel spreadsheets and posting necessary entries to the general ledger in compliance with Generally Accepted Accounting Principles (GAAP).
• Prepared the monthly Memorandum of Understanding (MOU) narratives detailing monthly financial and production activities for the factory for submission to management.
• Responsible for updating the factory's annual inventory plans for submission to management and ensuring their successful implementation and compliance with accuracy levels.
• Posted inventory cycle counts to SAP and assisted with yearly inventory counts. Also, assisted Centralized Accounts Payable (CAP) with invoicing and reconciling issues and contacted vendors with billing issues.
• Reviewed and verified the accuracy of records maintained and reports prepared by staff and inmates.
• Provided guidance on accounting issues to inmate clerks at our factory and remote operational accountants at other factories in our product group.
• Fund control approving official for the factory. Reviewed requests for purchases, which may include factory or office supplies, as well as raw materials for production. Reviewed the quantity of the raw materials to be purchased and analyze the current stock and demand of the material before approving requests and notifying the contracting officer for the material to be purchased.
• Performed the monthly audit of the warehouse's goods receipts.
• Participated in scheduled reviews of our organization by outside auditors. Communicated with auditors, providing them with requested audit samples and answers to any questions they may have regarding our accounting activities.
• Supervisor: Darryl Ward (405-262-4875) Okay to contact this Supervisor: Yes

• Completed monthly, quarterly, and yearly closeout procedures, preparing Excel spreadsheets and posting necessary entries to the general ledger.
• Completed the annual fixed assets inventory, reviewing to ensure asset tag numbers and serial numbers correspond with SAP reports, and I entered any corrections and updates into the system.
• Generated the weekly inventory cycle count sheets and monthly interim inventory count sheets and post the counts provided by the designated count teams.
• One of the fund control approving officials for the factory's purchase requisitions, ensuring purchases are legitimate and conform to the Federal Prison Industries' mission.
• Assisted with the budget development for submission to management detailing projected expenditures for the UNICOR factory.
• Responsible for inmate payroll, entering inmate applications into database, entering hired inmates into the Inmate Payroll System (IPS), and computing payroll.
• Certifying Officer responsible for reconciling the factory's cardholders' credit cards and ensuring the credit card statements and reconciliation sheets were submitted to Centralized Accounts Payable (CAP).
• Responsible for forwarding invoices and detailed spreadsheets to customers at other federal agencies containing obligation numbers, sales order, and pricing information.
• As part of the UNICOR Financial team, participated in scheduled reviews of our organization by outside auditors. Compiled audit samples as requested by UNICOR's external auditors. Communicated with auditors, providing them with answers to any questions they may have regarding our accounting activities. Upon completion of audits, reviewed reports and Notifications of Findings and Recommendations (NFRs) provided by the auditors. Took corrective actions as necessary to achieve compliance with policy guidelines per recommendations.
• Performed external audits (Program Review) as an Audit team member at other field locations to assist the Central Office Financial Management Review staff, reporting to the Reviewer in Charge (RIC) designated by Central Office. Within these reviews, participated in audit team meetings to verbally discuss initiatives and provide input throughout the review. Communicated in writing by preparing worksheets using proper coding for each violation to develop findings for submission to the RIC. These duties required that I use, interpret, and apply various regulations, policies, methods, and techniques, as well as interview staff.
• Performed internal audits (Operational Review) as requested at our local institution. Within these audits, performed several duties mentioned above, also including: Review various records, reports, and operational processes and procedures for compliance, using Bureau of Prisons policy as a reference. Prepare required worksheets and schedules used to draw conclusions of findings on working papers for each section reviewed. Summarize and consolidate my findings, while citing policy references and indicating minor or major deviations.

Supervisor: Marsha Flores (512-321-3903) Okay to contact this Supervisor: Yes

• Assisted with financial, inventory, and other accounting functions using SAP and the Inmate Payroll System (IPS).
• Daily time keeping, computing pay, submitting reports regarding inmate pay, and ensuring correct amounts of hours worked and pay are posted to inmate indirect and direct labor accounts using IPS.
• Prepared travel authorizations and submited travel vouchers to Centralized Accounts Payable (CAP).
• Posted civilian pay for three factories into the SAP system.
• Regularly monitor the factory's expense accounts to compare actual amounts to budgeted amounts and ensure entries are not posted to incorrect accounts or cost centers as well as post necessary entries into the general ledger.
• Completed monthly, quarterly, and yearly closing of the books posting necessary entries to the general ledger.
• Fund control approving official for the factory's purchase requisitions.
• Responsible for reconciling the factory's cardholders' credit cards and ensuring the credit card statements and reconciliation sheets are submitted to CAP in a timely manner.
• I assisted in the warehouse when needed by helping check-in new raw materials arriving as well as supplies. I also helped ensure supplies requested by the foreman were in place to be brought into the factory from the warehouse.

Supervisor: Marsha Flores (512-321-3903) Okay to contact this Supervisor: Yes

• Responsible for dealing cards per rules of the game.
• Accepting bets, paying winners, ensuring accurate disbursement of money, and collecting from non-winners.
• Handled player transactions, notified pit supervisor of any irregularities or disputes that may arise during the game.
• Cashed out chips as well as collect chips for cash.
• Provide continuous friendly customer service.
• Supervisor: John Garret (337-738-7300) Okay to contact this Supervisor: Yes
  

• Processed receipts, deposits, and other transactions in accordance with established policies and procedures and was responsible for the security of cash assigned and documentation for transactions.

• Required to be continuously aware of fraud loss and balancing within established guidelines.
  

• Balancing cash drawers daily in accordance with established policies.