Payroll Specialist Job Description Writing and Posting in 3 Easy Steps

Use this professional created Payroll Specialist job description example to gain some inspiration on how to best craft your job description.

It's the job of a payroll specialist to gather data related to employee payroll and time worked. He or she double checks and makes note of employee attendance and the number of hours employees work. If necessary, he or she makes changes to employee pay. Finally, it's his or her job to handle tax withholdings and tax reports.

The job of payroll specialists can be completed by someone with a four-year degree in finance or a similar field. You might also prefer applicants with experience working in a payroll department. It's also best to go with someone with knowledge of federal and state tax laws.

Because payroll specialists have to explain procedures to employees, they should have solid communication skills. Specialists should also be well organized to ensure accuracy and to see to it that employees are correctly paid and paid on time.

Payroll Specialist Job Description Template

Job Summary

If you have experience in finance or payroll processing, we are interested in talking with you about a position in our company as a payroll specialist. In this position, you will work with the payroll team to ensure that all employees get their paychecks delivered accurately and on time. Your knowledge and experience with payroll taxes and deductions are vital in order to be successful in this role. It is also essential to have a solid understanding of employee attendance procedures and leave arrangements. You will make payroll adjustments, audits, voids, direct deposits and termination checks. With your department, you will also prepare payroll reports that detail wages and labor costs to the company.

Job Responsibilities

  • Process bi-weekly payroll for all employees by using timesheets, leave requests, hourly wage rates and other possible adjustments.
  • Manage tax and withholding records and deductions for all federal, state, local or other corporate taxes that affect payroll amounts.
  • Set up each individual new hire with all the necessary forms, including direct deposit requests, wage verification, I-9 information and W-4 reports.
  • Produce yearly employee withholding tax reports in a timely fashion to ensure all employees are able to prepare their taxes without delay.
  • Answer questions regarding paychecks, withholding tax issues or wage adjustments from employees and help troubleshoot possible issues with pay.
  • Follow and calculate all outside wage garnishment requests or judgments when required on an individual’s paycheck.
  • Publish payroll verification requests for former employees moving on to new opportunities within a reasonable time limit.
  • Communicate payroll and tax updates to employees and management via newsletter or email on an as-needed basis.

Job Skills & Qualifications

  • Four or more years of experience in a payroll department
  • Bachelor’s degree in accounting, finance or similar field
  • Strong knowledge of federal and state tax regulations
  • Ability to operate accounting and payroll software programs
  • Top skills in written communication
  • Ability to manage multiple projects

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