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Document Control and Procurement Specialist Resume Example

Resume Score: 80%

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DOCUMENT CONTROL AND PROCUREMENT SPECIALIST
Summary

I'm a highly skilled Executive Professional with over 20 years of experience in the following fields: Executive Assistant, Document Control, Project Coordinator, and Cost Analyst. This has given me a unique, highly adaptable skill set to call upon in my current position of Document Control/Project Coordinator. I'm detail-oriented, capable of taking initiative, possesses excellent written and oral communication skills, and is familiar with all aspects of budgets and cash flow to facilitate document control and project management. I can handle multiple tasks and projects, works well as part of a project team.

Skills
  • Reporting and documentation
  • Documentation and recordkeeping
  • Legal documentation and reporting
  • Procurement specialist
  • Procurement documentation
  • Budgets
  • Project Organization
Experience
HNTB/GDOT | Atlanta, MIDocument Control and Procurement Specialist11/2019 - Current
  • Created and edited documents, mail merges and graphics using diverse programs.
  • Developed electronic, CD and hard copy data books.
  • Archived files and retrieved information for PMC and MMIP Projects.
  • Set up documents for individual projects based on specifications.
  • Monitored activities to assess compliance with records policies and document management regulations.
  • Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.
  • Converted documents for specific personnel or project needs.
  • Filled out and stored transmittal logs for permanent records.
  • Uploaded documents to control sites, tracked transmittals and coordinated revisions.
  • Kept electronic content legal, secure and accessible for relevant internal and external parties.
  • Scanned and cleaned up documents using Ebuilder and Sharepoint.
  • Verified accuracy and integrity of supplied data against established standards.
MARTA/ATKINS Joint Venture | Atlanta, MIProject Coordinator/Executive Assistant to the Managing Director08/2014 - 11/2019
  • Oversaw adherence to project timelines and budget constraints.
  • Discussed proposals with interested parties such as vendors, contractors and facility review boards.
  • Implemented procedural updates to correct deficiencies and improve operations.
  • Managed work streams for both routine and special projects simultaneously.
  • Produced status reports for customers and senior management.
  • Prepared presentations for customers and staff members detailing project scope, progress and results.
  • Set project goals and schedule with owners and team members.
  • Documented all labor hours and budget expenses for project.
  • Maintained project schedules by managing deadlines and adjusting workflow as needed.
  • Evaluated, monitored and reported on work progression, while ensuring all tasks were conducted in compliance and in line with man-hour budget.
  • Led strategic planning sessions for site engineering, building design and construction management.

EXECUTIVE ASSISTANT

  • Served as Executive Assistant to [Job title], [Job title] and [Job title] providing high-level support on broad range of business initiatives.
  • Planned and executed corporate meetings, lunches and special events for groups of 150+ employees.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Scheduled large-scale corporate meetings and events and recorded meeting minutes.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
HBCU Library Alliance | Atlanta, MIExecutive Assistant to the Managing Director08/2011 - 08/2014
  • Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Represented the Director to executive clients, VIPs, investors and board members.
  • Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
  • Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
  • Collaborated with other administrative team members, human resources and finance department on special projects and events.
ILSI/USAID | Washington, DCExecutive Assistant to the President06/1997 - 07/2011
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
  • Represented executives in conferences, in person and via e-conferences.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
  • Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
  • Collaborated with other administrative team members, human resources and finance department on special projects and events.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information for executive travel to Lima Peru, Durban South Africa and Merrekach Morocco.
Education and Training
George Mason University | Fairfax, VABachelor of Arts in Business Administration And Management1997
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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • HNTB/GDOT
  • MARTA/ATKINS Joint Venture
  • HBCU Library Alliance
  • ILSI/USAID

School Attended

  • George Mason University

Job Titles Held:

  • Document Control and Procurement Specialist
  • Project Coordinator/Executive Assistant to the Managing Director
  • Executive Assistant to the Managing Director
  • Executive Assistant to the President

Degrees

  • Bachelor of Arts in Business Administration And Management

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