Document Control and Procurement Specialist Resume Example

• Oversaw adherence to project timelines and budget constraints.
• Discussed proposals with interested parties such as vendors, contractors and facility review boards.
• Implemented procedural updates to correct deficiencies and improve operations.
• Managed work streams for both routine and special projects simultaneously.
• Produced status reports for customers and senior management.
• Prepared presentations for customers and staff members detailing project scope, progress and results.
• Set project goals and schedule with owners and team members.
• Documented all labor hours and budget expenses for project.
• Maintained project schedules by managing deadlines and adjusting workflow as needed.
• Evaluated, monitored and reported on work progression, while ensuring all tasks were conducted in compliance and in line with man-hour budget.
• Led strategic planning sessions for site engineering, building design and construction management.

EXECUTIVE ASSISTANT

• Served as Executive Assistant to [Job title], [Job title] and [Job title] providing high-level support on broad range of business initiatives.
• Planned and executed corporate meetings, lunches and special events for groups of 150+ employees.
• Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
• Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
• Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
• Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
• Scheduled large-scale corporate meetings and events and recorded meeting minutes.
• Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.

• Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
• Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
• Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
• Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
• Managed sensitive information with discretion while providing administrative support to executive teams.
• Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
• Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
• Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
• Represented the Director to executive clients, VIPs, investors and board members.
• Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
• Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
• Collaborated with other administrative team members, human resources and finance department on special projects and events.

• Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
• Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
• Managed sensitive information with discretion while providing administrative support to executive teams.
• Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
• Represented executives in conferences, in person and via e-conferences.
• Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
• Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
• Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
• Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
• Collaborated with other administrative team members, human resources and finance department on special projects and events.
• Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
• Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
• Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
• Arranged appropriate travel, visas, agendas, necessary contacts and country information for executive travel to Lima Peru, Durban South Africa and Merrekach Morocco.